Archive Storage - Silver option
silver option was created for companies of a medium size who wish to have the
ability when opening a new file or customer to then track the file throughout
its history with the company, but only has limited resources in the office.
The reason for tracking a file may be different company by company,
compliance, retrieval or just knowing which partner has the file, but in all cases
it has to be an automatic system the old way of notating the file number or name
in a book just is to cumbersome and takes time.
A quite important point
with a management system, at any time a partner can request how many boxes are
in store, the system has the capability of recording the destruction dates, each
year it can give a list of boxes which should be shredded and forwarded to the
company for approval to shred.
The system also has the capability of recording
, name, full address, file number and a number other details which you may wish
to record and can also sort by any of the headings, after our initial meeting
to discuss the names of the headings (reports can be sent to you weekly or monthly).
in the storage rate
1) We will bar-code all files and boxes and
place them on the management system as they arrive into our archive centre (entry
time subject to the amount of boxes) which will allow us to keep track of the
files and boxes whilst in store and will also allow us to track the Files and
Boxes whilst in transit (stationery for file bar code not included) this will
also make you regulatory compliant.
2) Free collection of full archive boxes.
3) Storage of full archive boxes.
4) No Increase in the storage rate for the
length of the Agreed storage term.
5) No retrieval costs only delivery costs.
6) No handling charges for files/boxes in or out.
7) No permanent retrieval