Archive Storage - Silver option

The silver option was created for companies of a medium size who wish to have the ability when opening a new file or customer to then track the file throughout it’s history with the company, but only has limited resources in the office.

The reason for tracking a file may be different company by company, compliance, retrieval or just knowing which partner has the file, but in all cases it has to be an automatic system the old way of notating the file number or name in a book just is to cumbersome and takes time.

A quite important point with a management system, at any time a partner can request how many boxes are in store, the system has the capability of recording the destruction dates, each year it can give a list of boxes which should be shredded and forwarded to the company for approval to shred.

The system also has the capability of recording , name, full address, file number and a number other details which you may wish to record and can also sort by any of the headings, after our initial meeting to discuss the names of the headings (reports can be sent to you weekly or monthly).

Included in the storage rate

1) We will bar-code all files and boxes and place them on the management system as they arrive into our archive centre (entry time subject to the amount of boxes) which will allow us to keep track of the files and boxes whilst in store and will also allow us to track the Files and Boxes whilst in transit (stationery for file bar code not included) this will also make you regulatory compliant.
2) Free collection of full archive boxes.
3) Storage of full archive boxes.
4) No Increase in the storage rate for the length of the Agreed storage term.
5) No retrieval costs only delivery costs.
6) No handling charges for files/boxes in or out.
7) No permanent retrieval costs