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Container Storage vs Traditional Self-Storage: Which Is Right for You?

Thu, 26 Mar 2026 10:49:46 GMT

Container Storage vs Traditional Self-Storage: Which Is Right for You?

When most people picture self-storage, they imagine a corridor of roller-shuttered doors inside a large building. But a significant portion of the UK storage market works very differently. Container storage, which involves steel units on an open or covered site with drive-up access, has become a popular alternative, and for some customers it is the better fit.

The problem is that the choice is not obvious from the outside. Both options are called 'self-storage', both charge monthly, and both let you keep your belongings. But they work differently, serve different needs well, and carry different trade-offs. This guide gives you the full picture so you can make the right call.

What you will learn:

How container storage and indoor self-storage actually differ in setup and day-to-day use
What drive-up access really means in practice and why it matters for certain customers
How sizes compare and where containers have a genuine advantage for volume
Which option is better for sensitive items like documents, electronics, and clothing
How the cost difference breaks down and what you are actually paying for in each case
A practical framework for matching the right option to your specific situation

What is the actual difference between container storage and indoor self-storage?

What is container storage?

Container storage uses steel units on a secure outdoor site. You drive directly up to your unit and load straight from your vehicle.

Indoor self-storage is what most people encounter first. A purpose-built building, usually steel-framed or a converted retail unit, houses a series of individual rooms or units accessible from interior corridors. You park outside, walk to your unit, load and unload using trolleys, and leave. The whole facility is climate-controlled or at least weatherproofed, and your unit is inside the building's envelope.

Container storage works from the outside in. Your unit is a steel shipping container, or a purpose-built equivalent, sited on a secure yard. You drive directly up to it, open the doors, and load straight from the back of your vehicle. There is no building to pass through, no corridors, no lifts. The container is your unit and your access point in one.

That difference in physical setup drives most of the other differences between the two options: how loading works, how environmental conditions are controlled, how pricing stacks up, and which types of belongings are better suited to each.

The simplest way to think about it: indoor self-storage is designed around convenience of access and environmental consistency. Container storage is designed around ease of loading and value for money on larger volumes.

"Most people don't realise the choice between container and indoor storage isn't really about quality, it's about what you're storing and how you need to use it. The customers who get the most from container storage are typically the ones who would have been paying for infrastructure they didn't actually need." — David Mantle , CEO and Co-Founder, Stashbee

Does drive-up access actually make a difference?

Is drive-up storage easier to load? Yes. Drive-up access lets you park directly alongside your unit and load without trolleys, lifts, or corridors. For heavy or bulky items, this can cut loading time by more than half.

If you have never loaded a storage unit from the back of a van, this might not seem like a meaningful distinction. If you have spent an afternoon moving furniture through a building, down a corridor, and into a room at the end, you already know the answer.

Drive-up access means you pull your vehicle directly alongside the container door, open up, and transfer items straight across. There is no trolley run, no lift wait, no corridor navigation. For anyone moving heavy or awkward items, furniture, appliances, workshop equipment, garden machinery, trade materials, the time saved is substantial. What might be a two-hour loading job becomes thirty minutes.

When drive-up access changes the calculation

The loading advantage matters most in three situations. First, when you are moving volume. If you are clearing a house, moving between properties, or putting an entire room of furniture into storage, drive-up access removes the friction that makes indoor loading exhausting.

Second, when you need frequent access. A tradesperson who visits their storage unit twice a week to collect tools and materials will notice the difference in a matter of days. Getting in and out quickly, without navigating a building, means storage visits take ten minutes instead of forty-five.

Third, when the items you are storing are heavy or irregular in shape. Sofas, workbenches, bikes, garden equipment, and building materials do not move well through corridors. Drive-up access means your vehicle does the work instead of your back.

The trade-off

Drive-up access does mean your container is more exposed to external conditions during loading. On a wet day, you are loading in the rain. Some container sites have covered bays or canopied access points that mitigate this, but it is worth asking about before you commit. Facilities like Flexible Storage that are purpose-designed for container self-storage typically account for this; a site that has simply placed containers in a field often has not.

How do sizes compare, and where do containers have the advantage?

How much can a 20-foot storage container hold?

A 20-foot storage container capacity is roughly 1,100 to 1,200 cubic feet — enough for the full contents of a three to four-bedroom house, including bulky furniture, with room to spare.

Indoor self-storage units are typically sold in a range from around 10 square feet (about the size of a large wardrobe) up to 200 square feet or more for commercial users. The most common sizes sit between 25 and 100 square feet, which suits domestic customers in the middle of a move, students, or businesses storing moderate volumes of stock.

Container units, by contrast, tend to start larger. A standard 10-foot container gives you around 560 cubic feet of usable volume. A 20-foot container, the most common size, provides roughly 1,100 to 1,200 cubic feet. These numbers sound abstract until you realise that a 20-foot container can hold the full contents of a one to three-bedroom house, including bulky furniture or a standard car.

What this means in practice

For customers who need a small amount of storage,container storage can be the right call. Flexible storage offers units from 6ft, 8ft, and 10ft, which suit customers who do not need a full 20-foot container but still want the convenience of drive-up access at a competitive price.

For customers with volume, the calculation shifts. A large indoor unit that matches the capacity of a 20-foot container will typically cost more per cubic foot, partly because the building infrastructure, staffing, and overheads of an indoor facility have to be priced into every unit. Container storage at this volume level is almost always better value, and the loading process is substantially easier.

If you are storing the contents of a house, a container is not just cheaper, it is operationally easier. Furniture that cannot be dismantled goes in whole, in one trip, without navigating a building. The unit holds more, costs less per cubic foot, and requires fewer journeys.

Which option is better for sensitive items?

Is container storage safe for electronics and documents? It depends on the facility. Well-sealed container units from reputable operators are weathertight, but for electronics or documents stored long-term, verify moisture management before booking.

This is the question that most guides handle poorly, either overstating the risk of containers or understating the limitations of indoor storage. The honest answer is: it depends on what you are storing and what the specific facility offers.

Items that benefit from consistent indoor conditions

Electronics, including computers, televisions, and audio equipment, are sensitive to moisture and significant temperature fluctuation. Condensation forming inside equipment can cause corrosion and failure over time. If your container site does not offer climate control or is not properly sealed against moisture ingress, this is a real risk for prolonged storage.

High-value clothing and textiles, particularly anything made of natural fibres such as wool, silk, or linen, is susceptible to mould and mildew in humid environments. If you are storing a significant wardrobe during a house move or a period of travel, ask specifically about humidity levels before choosing a container option.

Items where containers present no meaningful disadvantage

Furniture, particularly pieces made of hardwood or metal, tolerates temperature and humidity variation better than most people assume, especially for storage periods of under twelve months. The greater risk with furniture is physical damage during loading, which drive-up access reduces by removing corridor transit.

Garden equipment, tools, and machinery are built to operate outdoors and are entirely indifferent to the conditions inside a steel container. Bikes, lawnmowers, power tools, and similar items are well-suited to container storage.

Boxes of household goods, including kitchenware, books, and general household items, will be fine in container storage for normal time periods. The containers used by reputable facilities are designed to be weatherproof; moisture problems typically arise from user error (storing damp items, not using desiccant sachets) rather than container failure.

What to check before deciding

Ask the facility directly: are the containers weathertight, and how is moisture managed? Some container storage operators offer ventilated units or recommend desiccant products as standard. The answer will tell you whether they have thought about this properly or whether you are the first person to ask.

How does the cost difference actually break down?

Is container storage cheaper than indoor self-storage?

Generally yes. Container storage typically costs less per square foot than indoor self-storage at equivalent sizes, because the operating costs of a container site are structurally lower.

Container storage is almost always cheaper per square foot or per cubic foot than indoor self-storage. The reasons are structural rather than accidental.

An indoor self-storage facility requires substantial building infrastructure, ongoing maintenance, heating or climate control across the whole building, corridor lighting, staffing during operating hours, and the cost of a site with good road access and enough footfall to justify the build cost. All of this is priced into every unit.

A container site has lower capital and operating costs. The containers themselves are the units. There is no building to heat, no corridors to light, and no lifts to maintain. The site needs perimeter security, CCTV, and access management, but the overhead per unit is lower, and that saving is passed on.

A realistic cost comparison

For a small unit, the difference narrows. A 25 square foot indoor unit and a small container locker at the same facility will often be priced similarly, partly because container operators are not typically competing at the small end of the market.

For larger volumes, the gap opens up. A 20-foot container giving you 150 square feet of floor space will typically cost meaningfully less per month than an equivalent indoor unit of the same size in the same region. Depending on the facility and location, the saving can be 20 to 40 percent.

There are also indirect cost differences. The ease of drive-up loading can mean fewer van hire hours, less time on site, and fewer trips. If you are moving a full household and hiring a van by the day, that is a tangible saving.

What you are actually paying for in each case

Indoor self-storage charges for convenience, climate consistency, and security infrastructure. If you value easy access to a small amount of stock, need to guarantee environmental conditions, or want a staffed facility with on-site support, that premium is justified.

Container storage charges for volume, loading ease, and value. If you have a lot to store, need drive-up access for practical reasons, or want the best price for a longer-term arrangement, you are paying for the right things.

The price difference is not about quality. It reflects a genuine difference in what the two models offer. The mistake is paying for indoor infrastructure when what you actually need is drive-up access and volume, or vice versa. Customers who use storage marketplace Stashbee, where customers can search, compare, and book storage across the UK , frequently report that the cost-per-space calculation is substantially better than the options they were initially considering.

Which option is right for your situation?

Most decisions come down to three variables: how often you need access, how much you are storing, and what you are storing. Here is how they map to each option.

You are moving house and need somewhere for your furniture

Container storage is usually the right call. The volume capacity matches a household clearance, drive-up access makes loading practical, and the monthly cost for the space you need will be lower than an equivalent indoor unit. The main question is duration: if you are storing for more than six months over a winter, ask about moisture management for any wooden furniture or textiles.

You need regular access to business stock or trade materials

If you visit frequently and carry volume, drive-up access is worth a significant premium in time savings alone. Container storage at a facility with extended or 24-hour access is built for this use case. If you also need to receive deliveries or have a forklift access requirement, check what the facility offers before booking: a good container storage operator will have considered this; a basic one may not.

You are storing sensitive items for a longer period

Electronics, valuable clothing, or anything moisture-sensitive kept for more than three to six months is a case for indoor self-storage. The environmental control is not always available from container sites, and the consequences of getting this wrong can be costly. If you are unsure what conditions a container unit offers, ask explicitly or choose the option you can verify.

You want the most space for the lowest monthly cost

Container storage wins here without meaningful competition. For customers with significant volume and a realistic plan for what they are storing, a 20-foot container at a reputable facility in Essex, for example, will give more usable space at a lower monthly rate than most indoor alternatives.

The questions to ask before you commit

Whichever option you are leaning toward, these questions will tell you whether the specific facility deserves your business.

What are the access hours, including weekends and bank holidays?
What is the notice period for leaving, and are there any exit fees?
Is insurance included, and if not, what does it cost and what does it cover?
For container storage: are the units weathertight and how is moisture managed?
For indoor storage: is the environment climate-controlled or just weatherproofed?
What security is in place, and is there CCTV covering your unit specifically?
Can you upsize or downsize if your needs change, and on what terms?
Is there a deposit, and how is it returned when you leave?

A facility that answers these questions clearly and without hesitation is one that has thought carefully about its customers. That is the first indicator of whether your belongings will be looked after.

How Much Storage Space Do I Need

Tue, 24 Mar 2026 10:43:30 GMT

How Much Storage Space Do I Need?

If you’re looking for storage in Aveley, Chelmsford and Essex, one of the first questions you’ll face is: how much space do I actually need?

Understanding storage sizes isn’t always straightforward, but when you compare them to everyday things like cars or football pitches, it becomes much easier to picture.

Whether you’re moving home or exploring self storage Aveley, this guide will help you choose the right container self storage unit with confidence.

Why Storage Sizes Can Be Confusing

Most people don’t naturally think in square footage. For example, “80 sq ft” doesn’t mean much at first glance, but when you put it into context, suddenly, even a small storage unit starts to feel more substantial.

Storage Container Sizes (With Real-World Comparisons)

When choosing storage in Essex, container sizes are usually standardised, making it easier to plan.

Small Containers (6ft–8ft)

Approx: 35–50 sq ft

That’s roughly:

Half to three-quarters of a car parking space
Similar in size to a large garden shed

What you can store:

20 to 40 boxes
Small furniture like chairs or bedside tables
Seasonal items or sports gear

A great option if you only need a small amount of container self storage for decluttering.

Medium Containers (10ft / ~80 sq ft)

Approx: 80 sq ft

That’s about:

The size of a large garden shed
Around 1/90th of a football pitch

What you can store:

Contents of a 1–2 bedroom home
Sofas, beds, appliances
Multiple boxes

This is one of the most popular choices for anyone using self storage Aveley services.

Large Containers (20ft / ~160 sq ft)

Approx: 160 sq ft

That’s similar to:

Two car parking spaces side by side
A single garage

What you can store:

Contents of a 3–4 bedroom home
Large furniture and appliances
Business stock or equipment

Ideal for larger moves or long-term container self storage needs.

Putting Storage Sizes Into Perspective

To help visualise things even further:

6ft (35 sqft): think of a garden shed. Good for seasonal stuff, sports kit, tools, or a few bags of belongings from a spare room.
8ft (50 sqft): similar to the interior of a Transit van. This is the sweet spot for a studio flat clear-out or a small business storing stock.
10ft (80 sqft): two Transit vans' worth. Equivalent to a large Apex shed or a box room in a house. A full one-bedroom flat fits here with room to spare.
20ft (160 sqft): a single garage. This is the most popular size for house moves, as it holds the contents of a typical 3-bed home and can even fit a car inside.
40ft (320 sqft): a double garage, or roughly the footprint of a small café or shop floor. Serious space for large homes, business stock, or long-term storage of bulky equipment.

So even the largest container used for storage in Aveley is relatively compact—but still capable of holding an entire household when packed efficiently.

How to Choose the Right Storage Size

1. Think in Terms of Rooms

1 room = Small container
1–2 rooms = Medium container
3+ rooms = Large container

This is often the easiest way to estimate your needs when booking self storage Aveley.

2. Factor in Bulky Items

Large items like sofas, wardrobes, and beds can quickly take up space. If you have several of these, it’s often worth choosing a slightly larger container self storage unit.

3. Consider Access Needs

If you plan to access your items regularly, leave space to move around inside the unit. This may mean opting for a larger size.

4. Allow for Extra Space

Storage needs can change, especially during moves or renovations. Having a bit of extra room can make your storage in Aveley much more convenient.

Why Choose Container Self Storage?

Many people prefer container self storage because it offers:

Easy drive-up access
Secure, weatherproof units
Simple, clearly defined sizes
Cost-effective solutions

For anyone considering self storage Aveley, it’s a practical and flexible option for both short and long-term use.

Choosing the right unit for storage in Aveley doesn’t have to be complicated. By comparing sizes to familiar things like cars or garages, it becomes much easier to visualise what you need.

If you’re unsure, it’s often better to go slightly bigger, especially with container self storage, where a little extra space can make organising and accessing your belongings far easier.

Why Container Self Storage Is Ideal for Long-Term Storage

Thu, 19 Feb 2026 16:00:12 GMT

Why Container Self Storage Is Ideal for Long-Term Storage

When it comes to finding a secure, flexible solution for keeping your belongings safe over time, more people are turning to container self storage. Whether you’re renovating, relocating, downsizing, or simply decluttering, choosing the right type of long term storage units can make all the difference.

If you’re considering container storage in Essex or looking into self storage in Essex, here’s why container-based solutions are often the smartest choice for long-term needs.

What Is Container Self Storage?

Container self storage uses heavy-duty steel shipping containers to store your belongings securely. Unlike traditional indoor facilities with shared corridors, these units are typically ground-level and accessible directly from outside.

This setup offers simplicity, strength, and convenience, three things that matter even more when you’re storing items for months or years at a time.

Built for Durability and Protection

Shipping containers are designed to withstand extreme weather conditions at sea. That same durability makes them perfect for long term storage units on land.

High-quality container self storage facilities offer:

Weather-resistant steel construction
Secure locking mechanisms
Raised flooring to prevent damp
Ventilation systems to reduce condensation

For anyone exploring container storage in Essex options, this level of built-in protection provides peace of mind, especially during the unpredictable British weather.

Cost-Effective for Long-Term Storage

One of the biggest concerns with long-term storage is ongoing cost. Traditional indoor units can be more expensive due to climate control systems and overhead costs.

Container self storage typically offers:

Competitive monthly rates
Discounts for extended rentals
No hidden maintenance fees

If you’re searching for self storage in Essex for a long period, container units often provide better value without compromising security.

Easy Drive-Up Access

Convenience matters, especially when storing larger or heavier items.

With container self storage, you can usually:

Drive directly up to your unit
Load and unload without stairs or lifts
Access your belongings without navigating indoor corridors

This is particularly useful for businesses using long term storage units for stock, equipment, or archived files.

Ideal for Business and Personal Storage

Container storage isn’t just for house moves. It’s an excellent solution for:

Homeowners

Furniture during renovations
Seasonal items
Sentimental belongings
Decluttering during downsizing

Businesses

Excess inventory
Tools and machinery
Construction materials
Document archives

At Flexible Storage we offer container storage in Essex for both domestic and commercial customers making it a versatile solution.

Flexible Rental Terms

Long-term doesn’t have to mean locked into rigid contracts. Most self storage in Essex providers offering container units allow:

Rolling monthly agreements
Easy extensions
Simple notice periods

That flexibility is valuable if your timeline changes unexpectedly.

High-Level Security

Security is one of the main reasons people choose container self storage for extended periods.

Reputable facilities typically include:

24/7 CCTV monitoring
Gated access
Individual unit locks
On-site management

When storing valuable or sentimental items for months or years, security shouldn’t be negotiable and container-based long term storage units often deliver exactly that.

Why Container Storage in Essex Is Growing in Popularity

Demand for container storage in Essex has increased steadily in recent years. With rising property prices, smaller living spaces, and more flexible working arrangements, people need practical storage solutions.

At the same time, businesses in Essex are expanding and require affordable ways to store stock and equipment. Container-based self storage in Essex facilities provide a scalable, secure option without the high costs of warehouse space.

Is Container Self Storage Right for You?

Container self storage is particularly ideal if you:

Need storage for 6+ months
Want ground-level access
Prefer a cost-effective solution
Value strong physical security
Don’t require climate-controlled indoor units

For most long-term needs, container storage strikes the perfect balance between durability, affordability, and convenience.

Container self storage offers a robust, cost-effective, and secure solution for both individuals and businesses. If you’re exploring container storage in Essex or comparing self storage in Essex options, container units are well worth considering for long-term peace of mind.

Self Storage Solutions for Streamers

Mon, 19 Jan 2026 16:36:53 GMT

Live streaming isn’t just a hobby anymore. For many creators, it’s a full-scale business that comes with cameras, lighting rigs, microphones, backdrops, merch stock and tech accessories that can quickly take over a home. As channels grow, so does the need for flexible, secure space. That’s where self storage steps in as a smart solution for streamers across Essex.

Why streamers need dedicated storage

Whether you’re streaming games, lifestyle content, tutorials or live shopping events, your setup matters. But keeping everything permanently set up at home isn’t always realistic — especially if you’re short on space or sharing your living area.

Self storage allows streamers to:

Keep expensive equipment safe when not in use
Rotate seasonal or branded setups without clutter
Store merchandise, packaging and promotional materials
Separate work gear from personal space

For creators based in Essex, self storage Chelmsford options offer a convenient way to stay organised while keeping everything within easy reach.

Container storage: practical, flexible and secure

One of the most popular options for streamers is container storage Essex facilities. Storage containers are ideal for creators because they offer ground-level access, generous space, and the flexibility to adapt as your channel evolves.

With container self storage, you can easily store:

Cameras, tripods and lighting stands
Green screens, props and set pieces
Audio equipment and spare cables
Streaming PCs and monitors (securely packed)

Because containers are robust, weather-resistant and securely locked, they’re well suited for high-value equipment that needs protecting between shoots or streams.

Storing products and merch in one place

Many streamers now sell merchandise or collaborate with brands, which adds another layer of logistics. Boxes of clothing, accessories or giveaway items can quickly overwhelm a spare room or garage.

Using self storage gives you a dedicated space to:

Organise stock clearly and safely
Keep packaging materials tidy and accessible
Prepare orders without disrupting your home
Scale up storage during busy launch periods

A local self storage Chelmsford facility means you can pop in to manage inventory whenever you need, without committing to a costly warehouse or long-term lease.

A creative space beyond storage

For some creators, storage containers offer more than just somewhere to keep equipment. With the right setup, and where permitted by the facility, containers can double as a controlled environment for filming content.

Compared to filming at home, a storage container can provide:

Consistent lighting conditions
Fewer interruptions and background noise
Space to leave sets partially assembled
A neutral backdrop for product-focused content

This makes container self storage especially appealing for streamers creating unboxing videos, product demos, tutorials or short-form content for social media. Always check site rules and permissions first, but many creators appreciate the flexibility containers can offer.

Location matters for busy creators

Time is valuable when you’re juggling streaming schedules, editing, brand deals and community management. Choosing container storage Essex locations close to home or major routes helps reduce downtime and keeps your workflow efficient.

Chelmsford-based storage sites are particularly convenient for creators working across Essex and London, offering easy access without city-centre prices or congestion.

Scaling with your channel

One of the biggest advantages of self storage is flexibility. As your channel grows, you can upgrade to a larger container, add a second unit, or downsize during quieter periods. This makes self storage a cost-effective alternative to renting permanent studio or warehouse space.

For streamers who want room to grow without overcommitting, self storage provides a practical middle ground.

Streaming is a creative business, and like any business, it benefits from smart organisation. From protecting valuable equipment to storing merchandise and even creating content in a controlled space, self storage offers streamers the flexibility they need.

Why You Should Invest in Self Storage in 2026

Fri, 19 Dec 2025 14:28:37 GMT

If 2026 is the year you want to declutter, simplify, and take back control of your space, self storage is one of the easiest life upgrades you can make. Whether you're looking at container self storage, London self storage, or self storage Essex, the benefits go far beyond just having “extra space.”

Here’s why more people than ever are choosing self storage to organise their homes, businesses, and day-to-day lives.

1. A Clear Home Means a Clear Mind

We all know the feeling: clutter piles up, the loft is bursting at the seams, and every cupboard feels like a game of Tetris. Self storage gives you a pressure-free way to reset your living space.

By moving seasonal items, bulky furniture, or sentimental belongings into a storage unit, your home immediately becomes:

Cleaner
Calmer
Easier to maintain

Whether you use container self storage for quick-access items or a larger London self storage unit for long-term organisation, the mental clarity it brings is huge.

2. Perfect for Life Transitions

Life rarely stays still, and self storage can be a lifesaver during moments of change, whether its divorce, death, downsizing or something slightly happier like:

Moving house
Renovating
Having a baby
Starting remote work
Ending a tenancy early

A temporary storage unit takes the stress out of these transitions. For anyone in the southeast, self storage Essex and surrounding counties offer great value during these moments of upheaval.

3. A Home for Hobbies and Seasonal Gear

Not everything needs to live in your hallway!

Self storage is ideal for items you love but don’t use every day:

Camping gear
Bikes
Skiing equipment
Christmas decorations
DIY tools
Collectibles
Sports kit

With container self storage, you can choose a unit that fits your lifestyle and free up space at home without giving anything away.

4. Makes London Living More Practical

If you're based in the capital, you already know the struggle: London homes rarely come with much storage. That’s why London self storage has become a modern-day necessity.

A small unit can act as:

Your “extra cupboard”
Your off-site wardrobe
A safe space for valuables
A home for work documents or stock

Instead of cramming everything into tiny flats, Londoners are using self storage to live more comfortably.

5. Supports Small Businesses & Side Hustles

Even if you’re not running a big operation, self storage can streamline how you work.

Perfect for:

Online sellers
Tradespeople
Creatives
Market stall owners
Start-ups working from home

A secure unit gives you a place to keep stock, equipment, packaging, tools, or archives - without turning your living room into a warehouse.

This is why many choose self storage Essex for a more affordable option with easy access into London.

6. Flexibility Without Commitment

One of the best things about modern self storage?
No long-term contracts
Upgrade or downsize anytime
Easy access
Affordable weekly and monthly rates
Strong security and CCTV
Quick move-in options

Whether you need space for a month or a year, self storage bends around your life, not the other way around.

7. Helps You Maintain Long-Term Organisation

Self storage isn’t just a quick fix. It can be part of a healthier, more organised lifestyle.

Once you have a dedicated space for “non-daily” items, your home naturally stays cleaner and more spacious. It becomes easier to stay on top of clutter and maintain the environment you actually want to live in.

Choosing container self storage, London self storage, or self storage Essex isn’t just about renting a unit — it’s about buying back space, time, and peace of mind.

If 2026 is the year you want to get more organised, simplify your home, or finally tackle the chaos, self storage is one of the most straightforward ways to make it happen.

Get Ready for the Festive Season with Flexible Storage

Mon, 01 Dec 2025 11:54:50 GMT

Get Ready for the Festive Season with Flexible Storage

The festive season is just around the corner, a time for family, fun, and celebration. But with decorations, presents, and extra guests to think about, it can also be one of the most cluttered times of the year! That’s where Flexible Storage can help.

Whether you’re looking for self storage in Essex, or self storage in Chelmsford, we offer clean, secure, and affordable storage units to make your festive preparations a breeze.

Create Space for Festive Cheer

As the decorations come out and the guest list grows, your home can start to feel a little overcrowded. Renting a self storage unit gives you the breathing space you need to truly enjoy the season.

Pack away summer items, unused furniture, or household clutter to free up room for guests, gatherings, and festive fun. With our flexible rental options, you can store for as little or as long as you like — perfect for seasonal needs.

Hide Away Gifts and Surprises

Avoid spoiling the magic of Christmas with a perfectly discreet hiding place for presents! A secure self storage unit keeps your gifts safely tucked away from prying eyes, whether you’re storing children’s bikes, tech gadgets, or larger items.

With 24/7 CCTV, coded access, and alarmed facilities, your belongings stay safe and ready for the big day.

Keep Decorations Organised Year After Year

Once the celebrations are over, keep your decorations, lights, and seasonal items neatly packed and ready for next year. Instead of cramming them into lofts or garages, store them in a clean, dry unit where they’ll stay in perfect condition and easy to find next December.

Why Choose Flexible Storage?

Flexible Storage is proud to be your trusted self storage provider in Essex, with convenient locations in Grays, Aveley and Chelmsford. Here’s why customers choose us every season:

Clean, dry, and secure storage units
Flexible terms — short or long-term rentals
Easy access and friendly local support
Competitive pricing with no hidden fees

Whether you need short-term Christmas storage or a long-term solution for your home or business, we make storing simple.

Make This Festive Season Stress-Free

This Christmas, enjoy a clutter-free home and peace of mind knowing your items are safe with Flexible Storage. From Billericay self storage to Chelmsford and across Essex, we’ve got your space sorted for the season and beyond.

Visit Flexible Storage to find your nearest facility and get a quick quote today.

Business Storage Solutions in Chelmsford

Wed, 15 Oct 2025 10:49:27 GMT

Business Storage Solutions in Chelmsford

Running a business means staying organised, efficient, and ready to adapt — and that’s where Flexible Storage comes in. Our self storage in Chelmsford offers smart, secure, and flexible space for businesses of all sizes. Whether you’re a start-up needing extra room for stock or an established company looking to streamline your workspace, our storage units in Chelmsford provide the ideal solution.

The Smarter Way to Manage Business Storage

From e-commerce sellers to tradespeople, having the right amount of storage can make a big difference. Our business storage options allow you to free up valuable office or retail space, keeping your workplace clear and productive. You’ll have easy access to your stock, tools, or spare office furniture whenever you need it - without long-term commitments or hidden costs.

Secure, Convenient, and Flexible Storage Options

At Flexible Storage, we understand that every business operates differently. That’s why our storage units in Chelmsford come in a range of sizes from 6ft to 20ft containers, with flexible rental terms to suit your needs. Our site is clean, well-lit, and equipped with 24/7 security systems, giving you total peace of mind that your business’s goods are safe.

Supporting Chelmsford’s growing business community

Chelmsford is home to a thriving mix of local businesses, and we’re proud to support them with convenient self storage in Chelmsford designed to make day-to-day operations simpler. Whether you need short-term storage during a move or a long-term solution for expanding stock, we’re here to help your business grow.

Open Storage for Larger Business Needs

In addition to our secure container units, Flexible Storage Chelmsford also offers open storage space — perfect for businesses or individuals needing room for larger vehicles and equipment. Our spacious, secure yard is ideal for lorry trailers, caravans, food truck trailers, and car parking, providing the same level of convenience and flexibility as our indoor units. Whether you need a temporary parking solution or a long-term base for your business vehicles, our open storage area offers easy access and peace of mind.

Discover the benefits of business storage

Ready to make your business more efficient? Visit our Chelmsford facility , just minutes from the town centre and just off the A12, to see how Flexible Storage can help you stay organised, secure, and ready for what’s next.

Organise Your Home with Self Storage in Essex

Mon, 15 Sep 2025 16:51:07 GMT

Organise Your Home with Self Storage in Essex

Keeping your home clutter-free isn’t always easy. Over the years, belongings pile up – from seasonal decorations and hobby equipment to furniture and keepsakes you simply don’t want to part with. If you’re looking for a smart, practical way to reclaim your space, self-storage in Essex could be the solution.

Why Choose Self Storage?

Self-storage gives you the flexibility to store items securely without giving them up for good. Whether you’re downsizing, renovating, or simply want a tidier living space, a storage unit can help you keep your home organised and stress-free.

At our Chelmsford self-storage facility , we offer modern, secure storage units in Chelmsford designed to meet a wide range of needs – from personal storage to business storage.

Clear Your Home, Clear Your Mind

A cluttered home can feel overwhelming, but with self-storage, you can:

Store out-of-season clothes, garden furniture, or sports equipment
Keep family heirlooms safe without them taking up everyday space
Tuck away boxes of paperwork or books you don’t need right now
Create room for a home office or nursery without parting with cherished items

The result? A calmer, more organised home where everything has its place.

Storage Units in Chelmsford for Every Need

We know that no two customers are alike, which is why our Chelmsford storage units come in a variety of sizes. Whether you need a small space for a few boxes or a larger unit for furniture and bulky items, we’ve got you covered. With easy access and high security, you’ll have peace of mind knowing your belongings are safe.

Check out our storage unit size guide to find the perfect fit for your needs.

Organise Your Home Today

At Flexible Storage, we believe everyone deserves a space that feels calm, uncluttered, and functional. With our self storage in Chelmsford, it’s never been easier to take control of your home or business space.

Ready to get organised? Contact our team today to find the right storage unit for you.

Organise Your Home with Self Storage in Essex

Why Choose Self Storage?

At our Chelmsford self-storage facility , we offer modern, secure storage units in Chelmsford designed to meet a wide range of needs – from personal storage to business storage.

Clear Your Home, Clear Your Mind

A cluttered home can feel overwhelming, but with self-storage, you can:

Store out-of-season clothes, garden furniture, or sports equipment
Keep family heirlooms safe without them taking up everyday space
Tuck away boxes of paperwork or books you don’t need right now
Create room for a home office or nursery without parting with cherished items

The result? A calmer, more organised home where everything has its place.

Storage Units in Chelmsford for Every Need

Check out our storage unit size guide to find the perfect fit for your needs.

Organise Your Home Today

Ready to get organised? Contact our team today to find the right storage unit for you.

Using Self Storage in Chelmsford or Aveley During Life Changes

Fri, 15 Aug 2025 13:24:21 GMT

Using Self Storage in Chelmsford or Aveley During Life Changes

Life is full of transitions whether it's moving homes, downsizing, undergoing renovations, or navigating changes in personal circumstances. During such times, the need for extra space becomes paramount. Self-storage facilities in Chelmsford and Aveley offer flexible, secure, and accessible solutions to help you manage your belongings during these periods of change.

Self Storage in Chelmsford: Your Local Solution

Located just minutes from Chelmsford Town Centre, Flexible Storage provides secure, fireproof self-storage units with 24/7 access. Whether you're decluttering, renovating, or in between moves, our units offer a safe space for your items. Plus, with our current promotion, you can enjoy 50% off your first two months.

Self Storage in Aveley: Convenience at Your Doorstep

For those in Aveley, Flexible Storage offers efficient and cost-effective self-storage solutions. Our drive-up units eliminate the hassle of navigating tight corridors or lifts, making loading and unloading straightforward. With flexible payment terms and 24/7 access, managing your belongings during life changes has never been easier.

If you're in London and require additional storage, container storage units in Essex provide a practical solution. These secure, weatherproof containers are ideal for storing furniture, tools, seasonal items, or business stock. With various sizes available, you can choose the unit that best fits your needs.

Why Choose Self Storage During Life Changes?

It all depends on what you’re storing and how you plan to use your space.

If you're storing particularly delicate or valuable items, like antiques or anything sensitive to temperature or humidity , some people may consider indoor units. That said, don’t discount container storage; many customers safely store a wide range of items with no issues. It really comes down to what feels right for you. But for most everyday storage needs like furniture, tools, excess stock, seasonal equipment, or items in between moves, container storage is more than up to the task.

It’s easier to access, more cost-effective, and gives you plenty of space without the added frills (or fees) of an indoor facility.

Why We Offer Container Storage Only

Flexibility: Whether you need short-term or long-term storage, self-storage facilities offer flexible rental terms to suit your situation.
Security: Our storage units are equipped with CCTV surveillance, secure locks, and sometimes even manned security, ensuring your belongings are safe.
Accessibility: With 24/7 access, you can retrieve or add items to your unit at your convenience.
Space Management: Self-storage helps you manage space during transitions, keeping your living or working area organised.

Tips for Using Self Storage Effectively

Label Boxes Clearly: Ensure each box is labeled with its contents and destination room to make retrieval easier.
Use Shelving: If your unit allows, use shelving to maximise vertical space and keep items organised.
Protect Fragile Items: Wrap delicate items in bubble wrap or blankets to prevent damage.

Whether you're in Chelmsford , Aveley , or London, our self-storage facilities provide the support you need during life's transitions. If you're considering self-storage, reach out to your local facility to discuss your requirements and find the best solution for your needs.

Indoor Storage vs Container Storage: What’s the Difference?

james.coxon@palm-pr.com (James Coxon) — Sun, 03 Aug 2025 18:32:44 GMT

Indoor Storage vs Container Storage: What’s the Difference?

When it comes to finding extra space for your belongings, storage units are a reliable and flexible solution, whether you're moving house, renovating, running a business, or simply need to clear a bit of room at home. There are a few different types of storage to choose from, depending on your needs. But one of the first choices you'll come across is whether to go for indoor storage or container storage.

You might have seen both options online and wondered what the difference actually is. Do you really need climate control? Is one more secure than the other? And which one offers better value?

Let’s take a closer look at how the two compare and why container storage often comes out on top.

What is Indoor Storage?

Indoor storage units are based inside a large warehouse or purpose-built facility. You usually access them through a main reception or loading bay, then navigate your way through internal corridors (sometimes using lifts or trolleys) to get to your unit.

These kinds of facilities are sometimes climate-controlled and can be a good option for anyone storing delicate or temperature-sensitive items, like vintage furniture, valuable artwork, or sensitive electronics that need extra care.

They tend to offer a wide range of unit sizes, and security is usually high, with PIN codes, alarms and staff on-site. The trade-off? You’ll often pay more for the added features, and access isn’t always as quick or easy as you might like — especially if you’re trying to move larger items in a hurry or during busy hours.

What is Container Storage?

Container storage takes a simpler, more practical approach. The units are steel containers set in a secure, outdoor storage location, the same kind you might see on construction sites or at docks, but ours have only ever been used for personal or business storage.

The biggest benefit? You can drive straight up to the door of your unit. No trolleys. No tight corridors. No lifts. Whether you’re loading a sofa or unloading stock for your business, the ease of access is a game-changer.

Container storage units are also fully weatherproof and incredibly secure. At Flexible Storage, we use CCTV-monitored sites with PIN-coded gates, and all units are lockable with heavy-duty padlocks. Many of our customers also appreciate the extended opening hours or 24/7 access we provide, especially for tradespeople, business owners, or anyone with a busy schedule.

How Do You Choose?

It all depends on what you’re storing and how you plan to use your space.

It’s easier to access, more cost-effective, and gives you plenty of space without the added frills (or fees) of an indoor facility.

Why We Offer Container Storage Only

We’ve focused entirely on container storage because we believe it gives our customers the best balance of value, convenience, and security.

We’ve helped homeowners during renovations, supported students moving between terms, and provided local businesses with extra stock space — all through reliable, easy-to-access container units. You don’t need a fancy building or high-tech climate control to keep your items safe. You just need something that’s clean, dry, secure, and easy to get to. That’s exactly what we offer.

If you’re not sure how much space you’ll need, check out our Unit Size Guide or speak to a member of the team; we’re always happy to help. You can also pop by one of our sites in Aveley , Grays , or Chelmsford to take a look at the units in person.

When comparing indoor storage and container storage, it’s easy to get caught up in the bells and whistles. But sometimes the most straightforward option is also the most effective, but of course, not all container sites are the same. Flexible storage goes the extra mile. We operate clean, tarmacked or concrete yards. They all have monitored CCTV & lights. They all have PIN-coded gate access.

If you want secure, no-fuss storage with the freedom to come and go when it suits you, container storage could be exactly what you need.

Get in touch with us today to book a unit or ask us any questions; we’ll help you find the right solution, at the right size, for the right price.

How to Protect Heat-Sensitive Items in Container Self Storage This Summer

Tue, 22 Jul 2025 08:53:22 GMT

Protect Heat-Sensitive Items in Storage This Summer

When summer rolls in and the temperatures start to rise, container self storage becomes a handy solution for freeing up space at home or during a move. But what happens to those heat-sensitive items you’ve packed away? From electronics to antiques, some belongings need a little extra care to stay in good condition when stored during the warmer months.

Whether you’re using container self storage in Essex or looking for London self storage options, here’s how to keep your valuables cool, calm, and collected all summer long.

1. Know What Doesn’t Like the Heat

Before packing up, take a moment to consider what you’re storing. Some common heat-sensitive items include:

Electronics (TVs, computers, games consoles)
Vinyl records and CDs
Candles and cosmetics
Photographs and important documents
Antique furniture or artwork
Wines or perishable goods (though these generally need specialist storage)

If it can melt, warp, crack or degrade in high heat, it needs extra care.

2. Choose the Right Storage Provider

Not all container storage is created equal. If you're looking for self storage in Essex , check whether your provider offers insulated or temperature-moderated containers. While full climate control may not always be available, some storage companies provide shaded or well-ventilated units that help buffer extreme heat.

If you’re unsure, just ask — a reputable provider will happily walk you through the options and help you pick the right solution for your needs.

3. Use the Right Packaging Materials

Skip the bin bags and thin cardboard – instead, go for quality packing materials that add a layer of insulation and protection:

Bubble wrap for delicate items
Plastic storage bins instead of cardboard boxes
Thermal covers or blankets for electronics and furniture
Silica gel packets to absorb moisture and prevent mould

Label heat-sensitive boxes clearly so you or your movers know they need gentle handling.

4. Keep Things Off the Ground

It might sound simple, but raising your items off the floor can make a big difference. Use shelving, pallets or even sturdy boxes to allow airflow underneath your belongings. This helps reduce heat build-up and protects from any unexpected condensation.

5. Avoid Long-Term Storage for Certain Items

Some things just weren’t meant for long-term storage during a heatwave. If you're storing items like candles, certain cosmetics or perishable food, it's worth reconsidering. Either opt for climate-controlled facilities (where available) or find a cooler, more stable environment – like a home cupboard – for those few finicky items.

6. Visit Your Unit

If you're worried about your items, pop in now to check on things. A quick visit can help you catch any potential problems before they escalate – and give you peace of mind during those hotter months.

Container self storage is a smart, cost-effective way to free up space – but as with anything, a bit of planning goes a long way. Whether you’re using London self storage or our container self storage sites in Essex, taking a few extra precautions during summer will help ensure your heat-sensitive items come out looking just as good as when they went in.

Got questions or need help finding the right type of storage this summer? We're always happy to chat – just give us a call on 03330 381800.

A guide for businesses and freelancers for storing office equipment

david@flexible-storage.co.uk (Flexible Storage Limited Admin) — Fri, 27 Jun 2025 13:32:28 GMT

A guide for businesses and freelancers for storing office equipment

Whether you’re a freelancer working from home or a business managing a growing team, efficient storage of office equipment is essential. Computers, printers, desks and other items can quickly create clutter, limit space, or become damaged if not properly stored. Safe, well-planned storage keeps your workspace organised and helps protect your investment.

Step 1: Evaluate Your Needs

Start by taking stock of everything you own. This includes larger items like desks and chairs, as well as electronics, cables, documents, and stationery. Divide these into categories: items you use daily, occasionally, and rarely. Anything not in regular use is a good candidate for storage.

This audit helps avoid holding onto broken or unnecessary equipment and ensures that only useful items take up your prime workspace.

Step 2: Organise Smartly

For home offices and smaller setups, space is often limited. Invest in furniture with built-in storage or use stackable boxes and labelled containers. Keeping cables, documents, and accessories neatly sorted saves time and prevents damage. Use vertical space with shelving, and keep smaller office items in drawers or labelled trays. This helps maintain a clear desk area, which supports better focus and productivity.

Clear labelling and categorising stored items improves efficiency, making it quicker to find what you need. For freelancers juggling work and home life, having a dedicated, organised storage space can reduce stress. Taking time to plan your storage setup helps both businesses and freelancers protect their equipment while maintaining a functional workspace.

Step 3: Keep Equipment Safe

Computers, monitors, and printers should be stored in dry, temperature-stable environments. Moisture and dust can lead to expensive repairs or permanent damage. Wrap sensitive items in anti-static or bubble wrap and store them off the floor.

If you’re storing data-sensitive devices, make sure you back up any important files before placing them in storage. Lockable cabinets are useful if you’re working in shared spaces or need to store equipment securely at home.

Step 4: Consider Off-Site Storage

If you’re downsizing, in between office moves, or simply need more room, a self-storage solution can help. Companies like Flexible Storage offer purpose-built containers designed for office equipment. Our units are dry, secure, and accessible 24/7.

Features like CCTV, fireproof units, waterproof containers and drive-up access make us ideal for storing larger equipment or archived documents. We also offer flexible contracts, meaning you can scale up or down as your needs change.

Step 5: Maintain and Rotate

Don’t just store and forget. Regularly check stored equipment to make sure everything is still in good condition. Rotate seasonal items or materials used only for specific campaigns or events. Keep an up-to-date inventory so you know what’s in storage at any time.

If something is damaged or obsolete, responsibly recycle it to avoid clutter and free up space.

Flexible Storage provides secure, accessible storage solutions designed for professionals. Whether you’re a business or freelancer, we’ll help you store smarter. Contact us today to get started.

Click To Paste

Student Summer Storage Solutions with Flexible Storage

david@flexible-storage.co.uk (Flexible Storage Limited Admin) — Fri, 23 May 2025 15:45:17 GMT

How can students use self-storage in the summer holidays?

As the academic year concludes, students face the challenge of managing their belongings during the summer break. Whether you're returning home, studying abroad, or transitioning between accommodations, finding a reliable storage solution is important. Fortunately, Flexible Storage offers tailored services to meet these needs, guaranteeing your items are secure and accessible when you need them.

Why Summer Storage Makes Sense for Students

Students often accumulate a variety of items throughout the academic year like textbooks, electronics, furniture and personal belongings. During the summer, transporting these items home can be impractical, especially for those living far from campus. Additionally, many student accommodations require tenants to vacate their rooms, leaving belongings without a place to stay.

Using Flexible Storage’s self-storage services gives you peace of mind and a secure place to keep your things until you return for the next term.

Exploring Storage Options

Before settling on a storage solution, it’s worth taking time to explore the different options available. Some students consider short-term rental spaces, using spare rooms in shared housing, or even storing items with friends or family. While these choices may seem convenient, they often lack the security and flexibility that a dedicated storage provider can offer. Self-storage units are designed to be safe, weatherproof, and accessible when you need them. With a range of sizes and rental terms available, you can avoid overpaying for unused space while still protecting your belongings.

How Flexible Storage Can Help

Flexible Storage offers student-friendly solutions across Chelmsford, Grays, and Aveley. We understand the unique needs of students during the summer, providing affordable, short-term storage with flexible access and reliable security. Our units are clean, dry, and located in secure facilities equipped with 24/7 CCTV.

You don’t have to overthink the process — the Flexible Storage team is on hand to help you choose the right unit size and get everything moved in without stress.

Some key benefits include:

Short-term contracts, ideal for summer-only storage:

Only pay for the time you need with flexible agreements designed to fit around student term dates.

Competitive pricing with no hidden charges:

Transparent and student-friendly rates mean you won’t face any surprise costs when it’s time to move out or collect your things.

Drive-up units for easy loading and unloading:

Pull right up to your unit for quick access, making it much easier to move belongings without extra effort.

Multiple unit sizes to match your storage needs:

From a few boxes to your entire student room, choose the right size and only pay for the space you use.

Ready to Store Your Belongings?

Whether you're moving home temporarily, going travelling, or just want to avoid hauling everything across the country, summer storage is a smart option. Flexible Storage makes the process easy, secure and affordable, so you can enjoy your summer without worrying about your things.

To book your unit or speak with the team, visit Flexible Storage today and get started.

Why Summer Storage Makes Sense for Students

Using Flexible Storage’s self-storage services gives you peace of mind and a secure place to keep your things until you return for the next term.

Exploring Storage Options

How Flexible Storage Can Help

You don’t have to overthink the process — the Flexible Storage team is on hand to help you choose the right unit size and get everything moved in without stress.

Some key benefits include:

Short-term contracts, ideal for summer-only storage:

Only pay for the time you need with flexible agreements designed to fit around student term dates.

Competitive pricing with no hidden charges:

Transparent and student-friendly rates mean you won’t face any surprise costs when it’s time to move out or collect your things.

Drive-up units for easy loading and unloading:

Pull right up to your unit for quick access, making it much easier to move belongings without extra effort.

Multiple unit sizes to match your storage needs:

From a few boxes to your entire student room, choose the right size and only pay for the space you use.

Ready to Store Your Belongings?

To book your unit or speak with the team, visit Flexible Storage today and get started.

Why More People are Using Self-Storage Storage in Spring

james.coxon@palm-pr.com (James Coxon) — Wed, 16 Apr 2025 15:36:11 GMT

Why more people are using self-storage storage in spring

As the days get longer and the weather warms up, spring is a time of renewal. For many people, this season also signals the perfect opportunity to declutter, organise, and make use of self-storage solutions. With businesses seeking to maximise space and homeowners looking to create more room, spring has become the ideal time to utilise storage services. Join us as we explore why more people are choosing to store in spring, how both businesses and homeowners benefit from it, and offer tips on making the most of self-storage with Flexible Storage.

Spring Cleaning and the Demand for Storage

Spring cleaning is a longstanding tradition for many, offering an opportunity to refresh and declutter homes. As people begin to sort through their possessions, they often find items that are not needed immediately but still have value or sentiment attached to them. Self-storage provides an ideal solution, allowing people to store seasonal items like winter clothing, sports equipment, or holiday decorations. For businesses, it’s also a chance to store excess stock, archived files, or seasonal office furniture. Flexible Storage offers secure, accessible units that can accommodate a variety of personal and business storage needs, making it easier to organise and reclaim space at home or in the office.

The Need for Space in Transitional Times

Spring is a time of transition, not just for the weather but also for lifestyle and business changes. People are moving into new homes, clearing out space for home renovations, or adjusting their home offices. Similarly, businesses may be undergoing changes in inventory or shifting office setups. Temporary storage can help manage these transitions smoothly. Flexible Storage is equipped to provide short-term and long-term storage solutions, offering both flexibility and security. Whether it’s storing household items during a move or keeping important business documents safe and organised, spring is the perfect time to take advantage of a storage solution that meets your needs.

Tips for Making the Most of Your Spring Storage

Declutter First: Before storing, take the time to go through your belongings. Discard or donate anything you no longer need. This will make your storage space more organised and efficient.
Pack Smartly: Use boxes and bins to organise your items. Label each box clearly so you can easily find what you need when you access your unit.
Getting the Right Storage Size: Choosing the right storage unit size is important to avoid paying for unnecessary space. Flexible Storage provides a helpful size guide on our website, which helps you determine the best unit size based on what you’re storing.

With spring being the perfect time to declutter and store excess items, having a reliable self-storage provider is essential. At Flexible Storage, we offer secure, convenient, and accessible storage solutions tailored to meet the needs of both businesses and homeowners across the UK. Whether you're looking for temporary storage during a home renovation or need long-term space for business equipment, we provide the flexibility you require. Get in touch with us today to learn more about our storage options and how we can support your needs.

5 Ways Flexible Storage Can Help Simplify Your Home Organisation

Thu, 27 Mar 2025 08:48:28 GMT

5 Ways Flexible Storage Can Help Simplify Your Home Organisation

A clutter-free home can significantly improve your daily life, making spaces more functional and aesthetically pleasing. However, maintaining an organised home is often easier said than done. Whether you live in a small apartment or a large house, Flexible Storage can help you make the most of your space and make home organisation effortless.
Here are five ways Flexible Storage can help simplify your home organisation.

1. Store Seasonal Items Efficiently

Seasonal items such as winter coats, holiday decorations, and summer gear can take up a lot of space when not in use. Instead of cramming them into closets or lofts, Flexible Storage offers secure self-storage units to keep these items safely tucked away until needed. With our range of storage sizes, you can free up valuable home space while ensuring seasonal items remain accessible when required.

2. Maximise Small Spaces

Living in a compact home or apartment often requires creative storage solutions. Flexible Storage provides a variety of self-storage options that allow you to store less frequently used items offsite, giving you more room to maximise your living space. Our storage units offer a clean, dry, and secure environment for your belongings, allowing you to make the most of your home without compromising on storage.

3. Declutter and Reduce Stress

A cluttered home can contribute to stress and make it harder to focus on daily tasks. Our secure self-storage and long-term storage solutions provide a convenient way to create designated spaces for your belongings, reducing unnecessary clutter. If you ever need to store important documents, household items, or extra furniture, Flexible Storage offers a hassle-free solution to keep your home organised and stress-free. With our secure units, you can safely store paperwork and other essentials for as long as you need, so they remain protected and easily accessible when required.

4. Keep Sentimental Items Safe

Many people struggle with finding a place for sentimental belongings like family heirlooms, old photographs, and childhood memorabilia. Instead of letting these items take up valuable living space, our secure storage units ensure that your treasured possessions are protected. With 24/7 security and controlled access, you can have peace of mind knowing that your sentimental items are safe with us.

5. Make Moving and Renovations Easier

Moving house or renovating can be overwhelming, especially when dealing with large amounts of furniture and personal belongings. Flexible Storage offers short-term and long-term storage options, providing a temporary home for your items while you transition. Our flexible contracts mean you can store your possessions for as long as you need, helping you maintain an organised and stress-free home throughout the process.

Flexible Storage offers a practical way to keep your home organised, reduce clutter, and improve overall efficiency. Whether you're looking to improve small spaces, protect sentimental belongings, or store seasonal items, our secure and convenient storage options can make a significant difference in maintaining a tidy and stress-free home.

For more information on how Flexible Storage can help you, contact Flexible Storage today

How to Protect Your Equipment from Theft

Wed, 05 Feb 2025 14:25:33 GMT

How to Protect Your Equipment from Theft

For tradespeople across the UK, tool theft has become a serious and costly issue. Reports reveal that millions of pounds worth of tools are stolen every year, with nearly 50% of cases involving break-ins to work vans. #Toolstorage and #Tradestorage is important for safeguarding your valuable equipment.

Losing tools isn’t just about replacing equipment; it also means lost income, project delays, and, in some cases, business closures. Campaigners are pushing for stricter laws and harsher penalties for thieves, but until better protections are in place, making sure your tools are secure is the best defence.

Why are Vans and Worksites an Easy Target?

Many thefts happen because tools are left in vans overnight or on unsecured job sites, making them easy targets for criminals. Vans are particularly vulnerable, as some thieves are able to break in and empty them in under five minutes.

Additionally, many tools are high-valued items that can be resold easily, often appearing at car boot sales or online marketplaces. The lack of security measures, such as alarms or reinforced locks, further increases the risk, making these locations attractive to criminals.

Once stolen, recovering tools can be nearly impossible, as many are sold within hours. Even when reported, police often struggle to trace them back to their rightful owners. This makes prevention even more critical.

Steps to Prevent Tool Theft

While law enforcement works to address the problem, tradespeople can take several proactive measures to reduce the risk of theft, including:

Using secure locks and alarms: Reinforcing van locks and adding alarms can help to deter thieves.
Installing GPS trackers on tools: Marking tools with GPS tracking or engraving them with identifiable information can help with recovery.
Avoiding overnight storage in vehicles: Whenever possible, remove all valuable tools from vans at the end of the workday.
Networking with other tradespeople: Sharing theft alerts and staying informed about high-risk areas can help reduce incidents.
Using a professional storage solution: A secure storage facility provides an extra layer of protection, keeping your tools safe. Business storage solutions like Flexible Storage can offer peace of mind for tradespeople looking to protect their assets.
A Secure Storage Solution for Tradespeople
Flexible Storage offers high-security self-storage solutions tailored for tradespeople who need a safe and accessible place to store their tools, equipment, and materials. With 24/7 CCTV surveillance, continuous monitoring ensures your valuables are always protected, while fireproof storage units provide an extra layer of safety against unexpected disasters. Gated and manned facilities help deter unauthorised access, while drive-up access offers convenient storage without the risk of leaving tools in vans overnight. Whether you need short-term or long-term storage, Flexible Storage can accommodate a variety of needs.

Protect Your Tools Today

With tool theft on the rise, taking proactive steps is important. Don't wait until your tools are stolen, invest in secure storage now. Looking for a safe place to store your equipment? Flexible Storage offers affordable, secure, and easily accessible storage units in Aveley, Grays, and Chelmsford. Visit Flexible Storage to learn more.

First Self Storage Site In Chelmsford Now Open!

Mon, 13 Jan 2025 15:09:40 GMT

First Self Storage Site In Chelmsford Now Open!

The Flexible Storage team is thrilled to announce the launch of our brand-new self-storage facility in Chelmsford! Located at 50 Montrose Road, Dukes Park Industrial Estate, Chelmsford, CM2 6TX, this is the first self storage site in the area, and we couldn’t be more excited to bring our trusted storage solutions to the Chelmsford community.

What size self-storage units are available?

At our Chelmsford site, we’re offering a variety of self-storage unit sizes to suit your needs, including:

40ft containers offering 320 sqft of storage
20ft containers offering 160 sqft of storage
10ft containers offering 80 sqft of storage
8ft containers offering 50 sqft of storage

Whether you’re looking for a little extra space or a large unit for your belongings, we have the perfect option for you.

Personal Self Storage Chelmsford

Moving house? A student needing temporary storage? Or just need some extra space? Our personal self-storage units offer a cost-effective and flexible solution, giving you peace of mind and convenience.

Business Self Storage Chelmsford

From small start-ups to larger enterprises, our Chelmsford self-storage site provides a flexible, secure, and affordable solution for businesses. Whether you’re decluttering office space, storing inventory, or avoiding expensive commercial leases, Flexible Storage Chelmsford has got you covered.

How can I book a container at your Chelmsford Self Storage Site?

Booking your unit at our Chelmsford location is quick and easy—just book online today! You’ll enjoy 24/7 access to your unit through our user-friendly system.

In addition to our great prices, you’ll benefit from high-quality, fireproof steel storage units, designed to keep your belongings safe. With 24/7 CCTV monitoring and GDPR-compliant processes, your documents, valuables, and other possessions are in the most secure hands.

We’re proud to bring the same exceptional service you’ve come to expect from Flexible Storage to our new Chelmsford location. We can’t wait to welcome you to our newest facility at 50 Montrose Road, Dukes Park Industrial Estate, Chelmsford, CM2 6TX.

Book your unit today and experience the Flexible Storage difference!

How to Manage Excess Stock in Your Inventory

Wed, 04 Dec 2024 13:27:52 GMT

How to Manage Excess Stock in Your Inventory

Identify the Root Cause of Excess Stock

Before addressing the issue, it’s important to understand why you have excess inventory.

T ypical reasons for excess stock include:

Over-ordering due to inaccurate demand forecasting.
Seasonal fluctuations in sales such as Christmas peaks.
Supply chain issues, such as bulk ordering requirements.

By analysing your inventory trends and sales data, you can identify patterns and adjust future purchasing decisions to avoid overstocking. Regular inventory checks can help you identify excess stock early. Implement inventory management systems that provide real-time data on stock levels and movement. This helps you spot slow-moving items and develop strategies to clear them before they become obsolete.

S ell excess stock when possible

A quick way to reduce excess inventory is through sales promotions. The following strategies tend to work well:

Offer discounts on slow-moving items or bundle them with popular products.
Flash sales with time limits create the need for urgency.
I ncentivise loyal customers by offering them exclusive deals on surplus stock.

If certain items are unsellable, consider donating them to local charities or community organisations. Not only does this free up space, but it also supports your local community and enhances your brand image.

Alternatively, you can liquidate excess stock by selling it to wholesalers or surplus inventory buyers at discounted rates.

M ake use of off-site storage solutions

When in-house storage space is tight, using off-site container storage is an excellent solution. Our container storage facilities in Essex offer a cost-effective way to store excess inventory securely.

Benefits include:

Flexibility: store inventory for as long as needed.
Security: modern storage facilities are equipped with CCTV, locks, and climate control for sensitive stock.
Convenience: easy access and flexible terms, container storage ensures your workspace stays clutter-free while you plan how to manage the surplus.

At Flexible Storage, we provide container storage solutions tailored to meet your needs. Whether you need short-term or long-term storage, we’ve got you covered.Excess stock doesn’t have to be a burden on your business. With the right strategies, from promotions to off-site storage, you can manage your inventory effectively and ensure your business remains efficient and profitable.If you’re looking for reliable self storage in Essex to help with your excess inventory, contact us today . Let us help you free up your space and keep your business running smoothly!

Maximising Wardrobe Space: Storing Seasonal Clothing and Costumes

Fri, 25 Oct 2024 17:01:02 GMT

Maximising Wardrobe Space: Storing Seasonal Clothing and Costumes

Are you struggling to fit all your clothes in your wardrobe? With changing seasons and special occasions, it's easy for our wardrobes to get overloaded. As the temperatures change, so do our clothing needs, and let's not forget about those unique costumes we collect for themed parties, Halloween, or fancy-dress events! Instead of cramming everything into your wardrobe, why not make use of self storage solutions to keep your space organised? At Flexible Storage, with our sites in Aveley and Grays, we've got the perfect solutions to help you out.

Why Use Self Storage for Seasonal Clothing and Costumes?

Seasonal clothing takes up a lot of space, especially bulky items like winter coats, boots, and ski gear. When you’re not using them, why let them take up valuable space in your wardrobe? Self storage is a smart way to keep your home neat and your wardrobe functional. The same goes for costumes that you only use occasionally. Rather than letting them take over your wardrobe, storing them in a secure unit can free up significant space while ensuring they're in good condition when you need them again.

How Self Storage in Aveley and Grays Can Help?

If you're looking for self storage in Aveley or self storage in Grays , Flexible Storage offers convenient, local options to fit your needs. Our facilities are clean, secure, and easy to access. Whether you need a small locker for a few boxes or a larger unit for several bulky items, we’ve got various unit sizes to accommodate your requirements. Plus, we’re always here to help you figure out how much storage space you need for your belongings.

Seasonal Clothing Storage Tips

Storing seasonal clothing isn’t just about shoving it into boxes and hoping for the best. Here are some tips to make sure your clothes stay in great condition:

Clean Everything Before Storing

Always wash or dry-clean your clothes before putting them into storage. Dirt, sweat, and stains can cause fabric to degrade over time, and any residual odors can worsen. Freshly cleaned clothes will stay in better condition during storage, making them ready to wear when you need them again.

Use the Right Storage Containers

Opt for plastic containers with tight-fitting lids rather than cardboard boxes. Plastic bins protect better against moisture and pests, and they’re stackable, saving space in your self storage unit. For delicate items, consider using garment bags for added protection.

Pack Smartly

Fold your clothes neatly and avoid overstuffing containers to prevent wrinkling or damage to fabrics. You can also add silica gel packs to help keep moisture levels down, which is especially helpful for wool or other natural fibres.

Label Everything

It might sound obvious, but labelling your storage containers will make it much easier to find specific items later. You could even take inventory of what's in each box and keep a list in your storage unit. This way, swapping out seasonal clothing becomes quick and painless!

Costume Storage Made Easy

Costumes are often made from unique fabrics, and some come with delicate accessories or intricate details. To keep them in tip-top shape:

Store Costumes in a Hanging Position Where Possible

If your costume has delicate features or can get wrinkled easily, consider hanging it in a garment bag. If you’re storing accessories, keep them in separate labelled boxes to avoid them getting tangled or damaged.

Use Acid-Free Tissue Paper for Delicate Fabrics

If you must fold delicate costumes, place acid-free tissue paper between folds. This prevents creases from setting and helps maintain the fabric's integrity over time.

Consider Climate-Controlled Storage

Climate-controlled storage is beneficial for particularly sensitive materials like leather, velvet, or intricate beading. At Flexible Storage in Aveley and Grays, we can help you find the right storage solution based on your requirements.

How Much Storage Space Do I Need?

It’s a common question, and the answer depends on how much clothing and other items you plan to store. Here are some general guidelines:

6-8 ft storage units: Ideal for a few boxes of clothing and accessories. Perfect if you're just storing seasonal items like winter coats and boots.
10ft storage units: Suitable for multiple boxes and hanging items. If you’re also storing costumes or sports gear, this could be a great choice.
20ft units: If you're storing multiple wardrobe’s worth of items, including bulky costumes or collections of footwear, a larger unit might be necessary.

If you need some advice on what is the best size unit for you, you can use our unit size guide or give us a call and our team will be happy to help.

Ready to Maximise Your Wardrobe Space?

If you’re looking to reclaim your wardrobe from the clutches of seasonal clothing and costumes, let us help you find the perfect storage solution. With our facilities in Aveley and Grays, we make it easy to store your items securely and conveniently. Contact us today to learn more about how we can assist you with your storage needs.

Free up your wardrobe, simplify your life, and make room for the things that matter most! At Flexible Storage, we’re here to help you make the most of your space.

Your Ultimate Guide to Stress-Free Travel Storage

Thu, 01 Aug 2024 10:06:51 GMT

Your Guide to Stress-Free Travel Storage

Travelling is amazing—new places, new experiences, new adventures and a break from everything you know. But let's be honest, packing and preparing for a long-term trip can be a headache. One big question is always: what do I do with my stuff while I'm away? That's where self-storage facilities come in. Let’s dive into how these can make your travel plans totally stress-free.

Why Use Self-Storage for Travel?

There are many things to think about when preparing for a trip, big or small. Things such as plane tickets, itineraries, and grabbing local currency first come to mind. But when planning a long trip, you might also have to think about what to do with things like furniture or vehicles. Here is how Flexible Storage can help you:

Keep Your Stuff Safe

When you're travelling, you don't want to worry about your belongings. Self-storage facilities are super secure, with 24/7 surveillance and controlled access. Some even offer climate-controlled units to keep your things safe from extreme weather.

Organise Your Home for Long-Term Storage

Properly organising your home for long-term storage ensures you return to a neat, organised space, reducing stress and easing the transition. This is particularly important for students heading home for the summer or professionals relocating abroad for work. By storing extra items and decluttering, you create a more manageable and inviting environment when you come back. Effective long-term storage solutions can protect your belongings, keep your living space tidy, and provide peace of mind while you are away.

Flexibility is Key

Self-storage offers various unit sizes and flexible rental periods. Need a place for your stuff for a few weeks or even months? Long-term storage units are perfect for extended trips.

How to Choose the Right Storage Unit?

Let’s be honest, it can easily feel overwhelming if you have never dealt with storage units before. But don’t worry, it is easier than you think! Here is how to make the process as smooth as possible:

Know What You Need

Figure out how much stuff you need to store. You can use our interactive Unit Size Guide to help you figure out how much space you will need. For longer trips, long-term storage units might offer better rates.

Choose a Cost-Effective Storage Location

While convenience is important, saving money is even better. At Flexible Storage, we offer affordable storage facilities in Aveley and Grays, perfect for those looking for a budget-friendly option in Essex that's still close to London. This way, you get great value without the high city prices, making it a smart choice even if you don't need to visit often.

Check Security Features

Look for units with strong security—think, 24/7 video recording, secure access codes, and fireproof and waterproof units. All features offered by Flexible Storage!

Packing Tips for Storage

Use Good Packing Materials

Get sturdy boxes, bubble wrap and strong tape. Good materials mean your stuff stays safe in storage for longer.

Label Your Boxes

Clearly label all your boxes. This makes it easy to find things if you need them.

Make the Most of Your Space

Take apart furniture and use vacuum-sealed bags for clothes and linens. Put heavier items at the bottom and lighter, fragile items on top.

Keep a List

Write down everything you're storing. This helps you keep track and is useful for insurance.

Extra Tips for Stress-Free Travel

Plan Ahead

Book your storage unit early, especially during busy travel seasons. This way, you'll get the size you need at a location that works for you.

Regular Check-Ins

If you plan on being away for a long time, have a friend or family member check on your unit now and then. This makes sure everything is okay and any issues are caught early.

Consider Insurance

Keep an eye out, we might be in the process of developing the perfect insurance for your Flexible Storage unit…

Self-storage can make your travel plans a breeze. By choosing Flexible Storage, packing smart and planning ahead, you can travel with peace of mind knowing your stuff is safe. Whether you need a short-term solution or long-term storage units, Flexible Storage gives you the flexibility and security you need.

Visit our website to learn more about our services and get in contact with us to start your self-storage journey!

Storage Solutions During Home Makeovers

Wed, 05 Jun 2024 15:18:37 GMT

Storage Solutions During Home Makeovers

Renovating or redecorating your home is such an exciting adventure! Whether you’re refreshing a single room or giving your entire house a facelift, managing your space and belongings can quickly become quite the challenge. That’s where Flexible Storage comes in to save the day. Here are some handy storage solutions to keep things smooth and stress-free during your home makeover.

Declutter Before You Start

Before you dive into the renovation, take a little time to declutter. Go through your belongings and decide what to keep, donate, or toss. Decluttering not only helps you organise but also means fewer items to store temporarily and more space for new additions to your home—triple win!

Self Storage Units

Temporary storage units are an absolute lifesaver during home renovations. Flexible Storage offers various unit sizes to fit whatever you need to stash away — long-term or short-term! By moving non-essential items into storage, you’ll free up space in your home, making it easier for contractors (or yourself — we love DIY kings and queens!) to work and for you to manage the makeover to bring your new home ideas to life.

Store Room by Room

If you’re renovating in phases, consider storing items room by room. This makes it super easy to locate and retrieve items when needed. Just label boxes clearly with the room name and a brief description of what’s inside to keep things straightforward.

Water-tight and Fireproof Storage

Certain items, like electronics, wooden furniture, and artwork, need a little extra care. Water-tight and Fireproof storage units such as the ones we offer at Flexible Storage protect your valuables from the elements, ensuring they stay in great condition throughout the renovation.

Create an Inventory

An inventory list can be a real game-changer. Note down all the items you’ve stored and their locations within the unit. This way, you can quickly find what you need without turning the storage unit upside down.

Protect Your Belongings

When packing your items, make sure they’re properly protected. Use bubble wrap, packing paper, and sturdy boxes to prevent damage. For larger items like furniture, moving blankets or export wrap can offer that extra layer of protection.

Plan for Access

If you think you might need to access certain items during the renovation, plan ahead. Place frequently used items near the front of the storage unit and less frequently used ones towards the back. This way, you can easily reach what you need without having to unload everything.

Maximise Space

Make the most of your storage unit by using shelving and stacking boxes strategically. Place heavier boxes at the bottom and lighter ones on top. Don’t forget to use vertical space to keep things organised and efficient.

Trust the Professionals

Lastly, trust the experts at Flexible Storage will help you find the perfect storage solution for your needs. We know that leaving your belongings with someone else can be a bit scary, but rest assured, our premises are under 24/7 CCTV and can only be accessed via a code access gate.

Our storage options are not only safe and secure but also fireproof, with 24-hour access so you can drive right up to your container whenever you need. We offer a variety of storage sizes and flexible short-term rolling contracts to fit your unique needs.

Plus, our friendly and experienced team is here to help with advice on unit sizes, packing tips, and more, ensuring your storage experience is smooth and stress-free.

A home makeover should be fun and rewarding. By using the storage solutions from Flexible Storage, you can keep your belongings safe and organised, letting you focus on creating the home of your dreams. Contact Flexible Storage today to find the perfect storage solution for your renovation needs!

Decluttering your Motor Home: Tips for Lighter Travel

Wed, 08 May 2024 14:47:21 GMT

Decluttering your Motor Home: Tips for Lighter Travel

Motorhomes can be a lot of fun! They allow you to travel at your own pace, wherever you want and with whomever you want. Just like the name suggests, they are a smaller version of your home you can travel with and go on adventures with. The only slight downside of them is the limited space they offer. They can definitely make managing space efficiently a bit tricky.

So, whether you're hitting the road for a quick weekend getaway or planning an epic cross-country journey, making the most of your motor home's limited square footage is key to a comfortable and fun trip. Luckily, with a sprinkle of creativity and some savvy decluttering strategies, you can optimise your space and travel lighter than ever before. Here are some tips to help you declutter your motor home and keep your sanity intact:

Sort Through Your Stuff

Let's start by taking a friendly stroll through your belongings. Take a good look at what you've got and ask yourself, "Do I really need this?" Separate your must-haves from the nice-to-haves to streamline your packing process and create more room for adventure.

Think Vertical

In the cosy confines of a motor home, every inch counts. Get friendly with your walls by installing shelves, hooks, and organisers to maximise vertical space. This clever trick not only frees up precious floor real estate but also keeps your essentials within arm's reach.

Choose Furniture Wisely

When it comes to furniture, it's all about being friendly to your space. Opt for pieces that pull double duty, like a table with hidden storage or a sofa that moonlights as a bed. By choosing multifunctional furniture, you'll make your motor home feel friendlier and more functional.

Downsize Your Wardrobe

We all know that feeling of having too many clothes and nothing to wear. Keep your wardrobe fuss-free by packing only the essentials and embracing mix-and-match versatility. Bonus points for lightweight fabrics that play nice with limited storage space.

Keep Decor Simple

When it comes to decor, less is definitely more in the world of motor home living. Choose friendly decor items that serve a purpose or bring a smile to your face, and steer clear of cluttering up your surfaces with unnecessary knick-knacks. Think sleek storage solutions and space-saving goodies to keep things cosy yet clutter-free.

Stay on Top of Maintenance

A little friendly maintenance goes a long way in keeping your motor home shipshape. Take a few minutes each day to tidy up and put things back where they belong. By staying on top of maintenance tasks, you'll keep clutter at bay and maintain a welcoming atmosphere on your travels.

Pack with Purpose

Packing for a motor home adventure is all about thinking about your future self. Choose lightweight, multipurpose items that pull their weight on the road, and invest in space-saving travel gear like collapsible kitchenware and vacuum-sealed storage bags. With a friendly packing strategy, you'll be ready for whatever the road throws your way.

Consider Self-Storage

As you embark on your journey to declutter your motor home, consider the convenience and flexibility of self-storage. For items that you don't need on every trip but can't bear to part with, a self-storage unit offers the perfect solution. Whether it's seasonal clothing, bulky furniture, or sentimental keepsakes, self-storage provides a secure home away from home. With Flexible Storage, you can enjoy peace of mind knowing that your belongings are safe and accessible whenever you need them. So, as you streamline your motor home for lighter travels, let self-storage be your trusted travel companion.

With these decluttering tips, you'll be well on your way to lighter, brighter motor home travels. Here's to making room for more memories and embracing the joy of the open road!

If you need a self-storage solution, Flexible Storage is here to save the day! Check out our website to learn more! Or contact us now to get your self-storage journey started!

Best Practices for Vintage Car Storage

Tue, 16 Apr 2024 10:00:00 GMT

Best Practices for Vintage Car Storage

At Flexible Storage, we understand that vintage car enthusiasts have a unique appreciation for their incredible machines. Your classic car is not just a vehicle—it is a piece of history, a symbol of craftsmanship, and a source of pride. That is why we are passionate about helping you preserve its beauty and value. In this article, we will explore the best practices for storing vintage cars with care and preservation in mind, ensuring they remain in pristine condition for generations to come.

Choose the Right Storage Location at Flexible Storage

When it comes to storing your vintage car, location matters. At Flexible Storage, we offer watertight and fireproof units designed to provide the optimal environment for preserving your vehicle. Our units maintain stable temperature and humidity levels, protecting your car from extreme weather conditions and preventing rust and corrosion. With adequate ventilation and security measures in place, you can trust that your vintage car is in good hands at Flexible Storage.

Prepare Your Car for Storage with Flexible Storage

Before storing your vintage car, it is essential to give it the attention it deserves. Our spacious storage units provide ample room for cleaning and preparing your vehicle. Take the time to wash your car meticulously, removing dirt, grime, and contaminants that could potentially damage the paint or cause corrosion. Our secure facilities offer the perfect space for waxing and polishing your car, ensuring it shines like new before being stored.

Utilise Proper Storage Accessories

Investing in the right storage accessories can go a long way in preserving the condition of a vintage car. A breathable, soft fabric car cover is essential to shield the vehicle from dust and debris. Avoid using plastic covers, as they can trap moisture and promote condensation, leading to paint damage. When storing the car, ensure the tyres are inflated to the manufacturer's recommended pressure. Using tyre cradles or jack stands can help prevent flat spots, especially if the car will be stationary for an extended period. Additionally, consider disconnecting the battery or using a trickle charger to maintain charge and prevent sulfation.

Implement Regular Maintenance with Flexible Storage

Even in storage, your vintage car requires regular maintenance to ensure it stays in optimal condition. Our convenient access hours make it easy for you to check on your vehicle and perform routine maintenance tasks. From periodic engine startups to visual inspections for signs of damage, our flexible storage solutions empower you to take proactive measures to preserve your vintage car's beauty and value.

Secure Your Storage Space with Flexible Storage

At Flexible Storage, security is our top priority. Our state-of-the-art facilities are equipped with advanced security features, including 24/7 CCTV and gated access. With our robust security measures in place, you can have peace of mind knowing that your vintage car is protected against theft and vandalism.

At Flexible Storage, we are dedicated to providing vintage car enthusiasts with the storage solutions they need to preserve their beloved pieces of history. From fireproof units to secure facilities and flexible access options, we are here to support you every step of the way. With our commitment to quality and customer satisfaction, you can trust Flexible Storage to protect your vintage car for years to come.

So, follow in the steps of our vintage car collector clients and store your 4-wheeled treasure in one of our units. Contact us today to get started on your storage journey!

FURNITURE STORAGE 101: TIPS FOR LONG-TERM PRESERVATION

Wed, 13 Mar 2024 15:41:02 GMT

Furniture Storage 101: Tips for Long-Term Preservation

When it comes to storing your furniture for the long haul, a bit of strategic planning goes a long way. Whether you're downsizing, moving house, or just seeking extra space, Flexible Storage is here to guide you through Furniture Storage 101. Our specialised self-storage solutions ensure your furniture remains in top-notch condition, ready to come back home whenever the need arises.

Clean and Prep

Before bidding farewell to your beloved furniture, embark on a thorough cleaning mission. Dust and debris can settle during storage, potentially causing damage over time. Take the time to use appropriate cleaners for different materials—wood polish, fabric cleaner, or metal polish—and make sure everything is completely dry before putting it away. This initial step sets the stage for safe long-term storage.

Disassemble Smartly

For items that can be disassembled, such as tables and bed frames, take advantage of the space-saving benefits. Disassembling not only saves space but also reduces the risk of damage during transport and storage. Ensure to keep all screws and bolts organised in labelled bags, providing a foolproof plan for stress-free reassembly when the time comes to retrieve your furniture.

Quality Packing Materials

Investing in high-quality packing materials is a small expense compared to the potential damage your furniture might face. Wrap items in furniture blankets or bubble wrap to provide an extra layer of protection against scratches and dings. Consider using specialised furniture covers for items like sofas and chairs, protecting them from dust and potential stains. The peace of mind that comes with knowing your furniture is well-protected is priceless!

Storing Conditions Matter

Wood and upholstery are particularly sensitive to extreme temperatures and humidity. Opt for an airtight, watertight and fireproof storage unit, like the ones at Flexible Storage, to mitigate the risk of warping, mould, or mildew.

Elevate Furniture

Keep your furniture off the ground by using pallets or boards. This precaution prevents potential moisture damage and makes it easier to clean the storage unit when needed.

Regular Check-Ins

Unless you have chosen the long-term storage option, it is essential to maintain an active presence. Schedule periodic visits every few months to check on your furniture. This proactive approach allows you to identify and address any issues promptly before they escalate. At Flexible Storage, we encourage our clients to stay engaged with their stored items, providing easy access for regular check-ins to ensure everything is in order.

Labelling System

Create a labelling system for your storage boxes and furniture parts. A clear and organised approach makes retrieval a breeze, saving you time and effort when you're ready to reclaim your items.

Insurance for Peace of Mind

Consider insurance coverage for your stored furniture. While Flexible Storage takes every precaution to ensure security, having insurance provides an added layer of peace of mind in unforeseen circumstances.

At Flexible Storage, we understand the importance of preserving your furniture for the long term. By following these tips and using our specialised self-storage solutions, you can rest easy knowing your furniture is in good hands. Contact us today to get started on your storage journey!

HOW TO STORE CAMPING EQUIPMENT SAFELY DURING THE OFF-SEASON?

Wed, 14 Feb 2024 16:11:06 GMT

HOW TO STORE CAMPING EQUIPMENT SAFELY DURING THE OFF-SEASON?

Camping enthusiasts know that the end of the camping season doesn't mean abandoning the great outdoors for months. However, storing your camping gear properly during the off-season is crucial to ensure it remains in top condition for your next adventure. At Flexible Storage, we understand the importance of preserving your investment in quality camping equipment. Here are some tips on how to store your camping gear safely and efficiently, so you are always ready when adventure calls.

Clean and Dry Your Gear

Before storing any camping equipment, make sure it's clean and completely dry. Dirt, moisture, and residues can lead to mould or mildew formation as well as the development of unpleasant odours. Clean your tents, sleeping bags, and cooking equipment following the manufacturer's guidelines. Ensure they are thoroughly dry before packing them away.

Invest in Quality Storage Containers

Choosing the right storage containers is crucial for protecting your camping gear. Invest in durable, airtight containers to keep everything safe and organised. Label each container clearly for easy identification when you're ready to head out on your next adventure.

Consider Climate-Controlled Storage

If you have a substantial amount of camping gear or lack space at home, consider renting one of our airtight, fireproof and watertight storage units. Our units are the perfect solution to store high volumes of items while safeguarding them from extreme weather conditions.

Hang and Elevate Your Sleeping Bags

To preserve the loft and insulation of your sleeping bags, avoid storing them in compressed stuff sacks. Instead, hang them in a cool, dry place or store them loosely in a breathable cotton storage bag. This ensures they retain their warmth and comfort for longer.

Protect Your Tent

Proper tent care is crucial for its longevity. Ensure it's clean and dry before packing it away. Store the tent poles separately in a protective case to prevent bending or breaking. Use a loose storage sack to avoid compressing the tent fabric, which can reduce its waterproofing capabilities over time.

Maintain Your Cooking Equipment

Clean and inspect your cooking equipment thoroughly. Remove any food residues, grease, or grime that may deteriorate your equipment during storage. Lubricate moving parts of stoves and grills and store them in a cool, dry place.

Regularly Check and Rotate Stored Items

Periodically check on your stored camping gear to ensure it remains in good condition. Rotate items within the storage space to prevent any long-term compression or damage. This practice helps you identify any issues early on and ensures everything is ready for the next camping season.

By following these simple yet effective tips, you can confidently store your camping equipment during the off-season, knowing it will be in excellent condition when it's time to embark on your next outdoor adventure. At Flexible Storage, we prioritise the safety and preservation of your belongings, allowing you to focus on creating lasting memories in the great outdoors.

For more storage tips, check out our blog. To learn more about our services, visit our website or get in contact with us.

Happy camping!

STORAGE STRATEGIES FOR A CLUTTER-FREE LIFESTYLE: SIMPLIFYING THE DECLUTTERING PROCESS

Tue, 16 Jan 2024 13:29:51 GMT

Storage Strategies for a Clutter-Free Lifestyle

Welcome to the clutter-free revolution, brought to you by Flexible Storage! If you have ever found yourself drowning in a sea of extra furniture, sporting equipment, seasonal decor, or more, fear not – we are here to rescue you with some storage strategies that will make Marie Kondo nod in approval. Let's dive into the art of decluttering!

Assessing the Chaos

Before you can conquer the clutter, you need to face it head-on. Have a look around your living space and ask yourself, "Do I really need that third synthesiser?” Embrace the KonMari method and hold onto items that spark joy. If your toaster does not bring you happiness, it might be time to let it go.

Categorise and Conquer

Once you have pinpointed the items you no longer need, it is time to categorise. Separate your belongings into logical groups like clothing, kitchenware, and that miscellaneous drawer that seems to accumulate everything but unicorns. This step not only streamlines the decluttering process but also sets the stage for efficient storage solutions.

The Art of Storage Containers

We highly recommend investing in some quality storage containers. Items such as transparent bins are unsung heroes of your storage strategy – they let you see what is inside without rummaging through a mess. Plus, they are stackable, maximising your space like Tetris for grown-ups.

Shelving – The Unsung Hero

If your walls could talk, they would beg for shelves. Vertical storage is like the magic wand of decluttering. Install shelves to store books, knick-knacks, and that impressive collection of travel-sized shampoo bottles. Suddenly, your space feels bigger, and you have created a shrine to your most cherished possessions.

Seasonal Switcheroo

Who says your winter sweaters need to share closet space with your summer shorts? Embrace the seasonal switcheroo! Store out-of-season items in labelled boxes, freeing up valuable real estate in your closets and cupboards.

Elevate your decluttering game with a Self-Storage Unit

Ready to take your decluttering journey to the next level? Why not get your own self-storage unit with Flexible Storage? Our spacious, secure units serve as an extension of your living space, providing a sanctuary for items you love but may not need every day. Whether it is seasonal decorations, extra furniture, or that impressive collection of vintage typewriters, our units offer a clutter-free haven.

Choosing Flexible Storage means you are not just getting a storage unit; you are investing in peace of mind. Our 24/7 CCTV system, fireproof units, and convenient and secure access make the process of storing and retrieving your belongings a breeze.

And let's not forget the flexibility—it is in our name, after all. Need to upgrade to a larger unit to accommodate your growing collection of oversized garden gnomes? No problem. Downsizing because your antique spoon collection has suddenly become minimalist chic? We have got you covered. With Flexible Storage, you are in control of your space, and clutter does not stand a chance. So, free up your living area, embrace simplicity, and let Flexible Storage be your partner in the quest for a clutter-free lifestyle!

Check out our website to learn more about our services, or visit our blog for more storage tips!

FROM SLEIGHS TO STORAGE UNITS: OUTDOOR CHRISTMAS DECORATION ORGANISATION TIPS

Fri, 08 Dec 2023 15:42:37 GMT

From Sleighs to Storage: Christmas Decoration Tips

The holiday season is here, and it is time to turn our homes into magical wonderlands. Outdoor Christmas decorations play a big role in spreading joy, but when the festivities wind down, the challenge is figuring out where to stow these treasures. At Flexible Storage, we get it—your cherished decorations need a safe and snug home until the next holiday season. So, here are some cosy outdoor Christmas decoration organisation tips to make that transition from festive to storage feel like a warm hug.

Evaluate and Sort

Before diving into the organising process, assess the condition of your decorations. After being left outside in the heart of winter and being used every day, some of your decorations are likely to get damaged or broken. Make sure to separate items that need repair or replacement from those in good condition. This step will help you prioritise what to keep, discard, or replace before storing everything away until next year.

Proper Packaging

Invest in durable storage containers for your outdoor decorations. This is especially crucial for delicate items like lights and ornaments. Proper packaging not only protects your decorations but also makes it easier to locate specific items when you are ready to decorate again next year.

Label Everything

Avoid the post-festive scavenger hunt by labelling each storage container. Mark the contents and any specific instructions for delicate items. This simple step will save you time and frustration when it is time to unpack and decorate next year.

Protecting Lights and Electronics

Outdoor Christmas lights are prone to tangling, making the unpacking process a potential nightmare. Wrap lights around cardboard or use specially designed storage reels to prevent tangles. Store electronic components in a separate container to avoid potential storage-related damage.

Consider Climate Control

If you have delicate decorations that are sensitive to temperature and humidity changes, consider renting a climate-controlled storage unit. Flexible Storage offers units that maintain a consistent environment, providing an extra layer of protection for your more fragile items!

Utilise Wall Space

Make the most of your storage space by getting creative with wall shelves. Elevate your containers off the floor for easy access to your decorations and to provide extra protection from potential water mishaps.

Create a Decoration Inventory

Stay on top of your decorating game with an inventory list. It helps you keep track of your treasures and doubles as a handy reference when you're dreaming up your decorations for the next holiday season.

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Pack Strategically

When you are packing up your storage unit, think strategically. Place the items you will need first towards the front for easy access. Make sure to consider the layout carefully to optimise your storage space and ensure efficient retrieval of decorations. It's like giving your future self a little gift!

With these outdoor Christmas decoration organisation tips, you can say goodbye to post-Christmas stress and welcome the next festive season with ease. At Flexible Storage, we provide secure and convenient storage options to make your festive decoration storage hassle-free.

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Visit our website today to explore our self-storage options and make your festive organisation a breeze.

THE BENEFITS OF RENTING A SELF-STORAGE UNIT FOR RENOVATION PROJECTS

Tue, 24 Oct 2023 16:54:22 GMT

THE BENEFITS OF RENTING A SELF-STORAGE UNIT FOR RENOVATION PROJECTS

Home renovation projects are often fun and exciting but they can also bring their fair share of headaches. One of the biggest challenges in home renovation projects is finding a place to store your belongings while the work is being done. This is where renting a self-storage unit can be a game-changer. In this article, we will explore the various benefits of renting a self-storage unit for renovation projects.

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Protect your belongings

Renovation work can get messy. Dust, debris, and the general chaos of construction can be a threat to the safety of your valuable possessions. You can safeguard your furniture, electronics, and other items from potential damage by renting a self-storage unit. Keeping your belongings in a secure, climate-controlled space ensures they remain in perfect condition throughout the renovation process.

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Create a clutter-free work environment

A cluttered workspace can get in the way of the progress of your renovation project and even bring safety risks. Moving your belongings to a storage unit frees up space and creates a more organised and efficient work environment. This speeds up the renovation process and reduces the chances of accidents and injuries.

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Tone down the chaos

Living in a construction zone can be stressful. The constant noise, dust, and disruption to your daily routine can take a toll on your mental well-being. Renting a self-storage unit allows you to maintain a sense of normalcy and peace in your home during the renovation. You can access your stored items as needed and enjoy a less chaotic living space.

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Storage options to suit your needs

At Flexible Storage Solutions, our facilities offer a range of unit sizes to accommodate your specific needs. Whether you need to store a few pieces of furniture or the contents of an entire room, you can find a storage unit that suits your requirements. This flexibility ensures you only pay for the space you need.

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Easy access

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At Flexible Storage Solutions, we provide convenient access to your unit. You can retrieve items whenever you need them, which is especially handy if you are storing essential belongings like clothing, kitchenware, or important documents. This accessibility ensures that your life can continue with minimal disruption during the renovation.

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Short-term solutions

Self-storage is an ideal short-term solution for renovation projects. You can rent a unit for the duration of the project, whether it's a few weeks or a few months, without the commitment of a long-term lease. This flexibility aligns perfectly with the temporary nature of home renovations.

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A cost-effective solution

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Compared to alternative storage options, renting a self-storage unit is often cost-effective. You avoid the need to rent a larger home or apartment to accommodate your belongings during the renovation. Self-storage units are competitively priced, making them a budget-friendly choice for anyone needing a bit of extra storage.

Security and peace of mind

Flexible Storage Solution’s self-storage facilities are equipped with advanced security measures, including surveillance cameras, access control systems, and on-site personnel. This ensures that your belongings are safe and secure throughout the renovation. It also offers peace of mind, knowing that your cherished possessions are protected.

Renting a self-storage unit for your renovation project can make the entire process smoother and less stressful. There are many benefits to renting a self-storage unit, from protecting your belongings to maintaining a clutter-free workspace and more. The flexibility, accessibility, and cost-effectiveness of self-storage make it an attractive option for people looking to tackle home improvement projects. So, the next time you embark on a renovation adventure, consider adding a self-storage unit to your toolkit for a more organised and enjoyable experience.

Ready to get your own storage unit? Visit our website or call us at 0800 652 1117 to start your storage journey!

HOW TO STORE AND PROTECT YOUR ANTIQUES AND COLLECTIBLES

Fri, 29 Sep 2023 16:54:21 GMT

HOW TO STORE AND PROTECT YOUR ANTIQUES AND COLLECTIBLES

Antiques and collectables can hold both sentimental and monetary value, making them treasured possessions that require proper care and attention. Whether you've inherited these items or spent years curating your collection, it is essential to store and protect them to ensure their longevity. In this article, we will share some tips to help you take care of your cherished antiques and collectables.

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Keep your items clean

Before storing your antiques and collectables, make sure they are clean. Dust and dirt can deteriorate items over time, so gently clean each piece using appropriate cleaning methods and products. Avoid abrasive cleaners that might damage delicate surfaces.

Opt for a climate-controlled unit

Maintaining a stable environment is crucial for preserving your items. Extreme temperatures and humidity can cause warping, fading, and deterioration. Store your antiques and collectables in a room with controlled temperature and humidity levels. Consider using a dehumidifier or air conditioner to regulate the environment if needed.

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Avoid sunlight

Direct sunlight can fade colours and damage delicate materials. Keep your items away from windows and strong light sources. If you want to display your collection, use UV-filtering glass or acrylic to protect them from harmful rays. If you simply

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Proper display

If you're displaying your antiques and collectables, use display cases, shelves, or stands designed for specific items. Properly support each piece to prevent undue stress on fragile areas. Also, make sure to use acid-free backings and mounts to avoid discolouration or chemical reactions.

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Use the right packaging

For items you plan to store, invest in acid-free tissue paper, archival-quality boxes, and padded containers. Doing so will avoid most of the environment-induced damage to occur. Wrap delicate pieces individually to prevent scratches and damage. Label each container to easily identify its contents without unwrapping.

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Avoid excessive handling

Frequent handling can lead to wear and tear. Whenever possible, minimise touching the items. If you need to move or inspect something, wash your hands thoroughly and handle items with care. Alternatively, you can use specialised gloves whenever you need to touch your items.

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Regular inspection

Make sure to check on your items regularly to catch any signs of deterioration or damage early. This allows you to address issues quickly and prevent further issues.

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Insurance and documentation

Consider insuring your valuable antiques and collectables. Document each item with photographs, descriptions, and appraisals. Keep these records in a safe place, preferably digitally, so you can provide evidence of value in case of loss or damage.

Consult Professionals

If you're unsure about the best practices for storing or caring for a specific item, consider consulting with professionals, such as conservators or appraisers. They can offer expert advice tailored to the unique needs of your collection.

Your antiques and collectables are more than just objects; they're a reflection of your passions and life. By following the above guidelines for storage, you should be able to enjoy your collection for years to come while preserving its value and significance. Remember that each item may have unique care requirements, so take the time to research and apply specific strategies as needed.

To learn more about our Self Storage services, visit our website . To start your self-storage journey, call us on
03330 381800

HOW TO STORE YOUR SPORTING EQUIPMENT

Fri, 08 Sep 2023 16:54:20 GMT

How to Store Your Sporting Equipment

Whether you are an occasional sports enthusiast or a dedicated athlete, proper storage of your sporting equipment is essential to ensure its longevity and maintain its performance. From tennis rackets to bicycles, each piece requires specific care to prevent damage and keep them in top condition. In this article, we will give you all the tips to properly store various types of sporting equipment.

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Clean and inspect

Before storing any sporting equipment, it is important to clean and inspect each item. Wipe down surfaces, remove dirt, sweat, and moisture, and check for any signs of wear and tear. This step prevents the accumulation of grime during storage and allows you to identify any maintenance needs.

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Categorise and organise

Sort your equipment into categories to make the storage process more manageable. Group similar items together, such as balls, racquets, helmets, and protective gear. This step will help you create a storage plan that is simple to remember and suits each type of equipment.

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Properly store each type of equipment

Bicycles:

Hang bicycles on wall-mounted racks or use freestanding bike stands. This prevents tires from going flat and keeps the frame and components protected.

Tennis, Badminton, or Squash Racquets:

Store racquets in their protective covers, and keep them upright in a rack or a specialised case to prevent warping.

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Balls:

Use mesh bags or bins to contain balls of different sizes. Keep them off the ground to maintain their shape and prevent damage.

Golf Clubs:

Place golf clubs in a bag designed for storage. Store them indoors to protect them from extreme temperature changes.

Winter Sports Equipment (Skis, Snowboards):

Store these items vertically on a rack or wall-mounted hooks. Ensure edges are protected and bindings are properly adjusted to relieve pressure.

Water Sports Gear (Surfboards, Kayaks):

If possible, store these items in a dry, cool place. If outdoor storage is necessary, cover them with protective tarps to shield them from the elements.

Make use of vertical space

Maximise your storage space by using walls and vertical racks. Pegboards, wall-mounted hooks, and specialised equipment racks can keep your gear off the floor and easily accessible.

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Climate Considerations

‍Extreme temperatures, humidity, and sunlight can damage your sporting equipment. Store items in one of our climate-controlled storage units to prevent warping, cracking, and fading. Avoid storing gear in direct sunlight or damp areas.

Use Protective Covers

For items like bicycles, golf carts, and outdoor sports equipment, invest in protective covers. These covers shield your gear from dust, debris, and harsh weather conditions, extending their lifespan.

Maintain Regularly

Periodically check your stored equipment to ensure everything remains in good condition. Inspect for any signs of damage, address issues promptly, and consider performing routine maintenance tasks as needed.

Avoid Overcrowding

Resist the temptation to cram too much gear into a small space. Overcrowding can lead to damage and make it difficult to access the items you need. Instead, prioritise efficient organisation and accessibility.

Storing your sporting equipment properly is essential for preserving its quality and extending its life. By following these tips, you can maintain the performance and longevity of your gear, ensuring that you're always ready for the next game or adventure. Remember, a little effort in proper storage goes a long way in keeping your sporting equipment in great shape for years to come.

Need to store your skiing or scuba diving gear now? Check out our Self Storage services . To learn more about our offering, visit our website or call us at 0800 652 1117 . Our team is looking forward to helping preserve your beloved gear!

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HOW TO ORGANISE YOUR SELF-STORAGE SPACE FOR MAX EFFICIENCY

Wed, 12 Jul 2023 16:54:17 GMT

HOW TO ORGANISE YOUR SELF-STORAGE SPACE FOR MAXIMUM EFFICIENCY

When it comes to self-storage, having a well-organised space can make a world of difference. Whether you're using it to store personal belongings, business inventory, or seasonal items, an efficiently organised self-storage unit can save you time, money, and stress. In this article, we'll explore some practical tips and strategies to help you maximise the efficiency of your self-storage space.

Plan Ahead

Before you begin organising your self-storage space, take some time to plan and strategise. Start by assessing your storage needs and determining what items you'll be storing. Categorise them into groups based on their size, fragility, and frequency of use. This step will help you visualise the space required and decide on the best storage solutions for each category.

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Invest in Quality Storage Supplies

Investing in quality storage supplies is essential for maintaining an organised self-storage space. Purchase sturdy boxes in various sizes, bubble wrap for fragile items, packing tape, markers for labelling, and furniture covers to protect your belongings. Utilise clear plastic bins for items you may need to access frequently, as they allow for easy visibility.

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Create a Detailed Inventory

To keep track of your stored items, create a detailed inventory. Label each box or container with a number and maintain a corresponding list detailing the contents. This inventory will not only help you locate specific items quickly but also serve as a reference when determining the layout and arrangement of your self-storage space.

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Optimise Space with Shelving and Racks

Make the most of your self-storage space by incorporating shelves and racks. Vertical storage is an efficient way to utilise the available height in your unit. Install sturdy shelves along the walls to hold boxes and bins. Use metal or plastic racks to stack items such as tires or containers. Maximising vertical space gives you more floor area for easy access and movement.

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Prioritise Accessibility

Consider the accessibility of your items when organising the storage unit. Place frequently needed items towards the front, allowing for easy retrieval. Reserve the back and higher shelves for less frequently used items. This arrangement will save you from having to rearrange everything every time you need something specific.

Use Uniform Boxes and Labels

Maintain uniformity of boxes and labelling throughout your self-storage space. Standardising the box sizes will make stacking and arranging them easier. Clearly label each box with a description of its contents. This practice will save you time in locating specific items and prevent the need to open multiple boxes.

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Create Aisle Space

Create designated aisles within your self-storage space to ensure smooth movement and accessibility. Leave enough space between stacks of boxes and furniture to allow for easy navigation. Consider leaving a centre aisle that runs from the front to the back, allowing you to reach items on either side without hassle.

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Protect Fragile Items

If you're storing delicate or fragile items, take extra precautions to protect them. Wrap fragile items individually with bubble wrap or packing paper, and clearly mark the boxes as fragile. Store them towards the top of shelves or in a separate section, away from heavier or bulkier items that could potentially cause damage.

By following these tips and strategies, you can organise your self-storage space for maximum efficiency. Proper planning, quality storage supplies, strategic placement, and clear labelling will help you make the most of your storage unit. Remember, an organised self-storage space saves you time and effort and ensures that your belongings are well-protected and easily accessible whenever you need them.

To learn more about our Self Storage services, visit our website or call us at 0800 652 1117 to start your storage journey.

CREATIVE USES FOR SELF-STORAGE

Fri, 09 Jun 2023 16:54:16 GMT

CREATIVE USES FOR SELF-STORAGE

Self-storage units have long been associated with storing excess belongings or serving as temporary solutions during moves. However, these versatile spaces offer far more than just moving storage. With a little creativity, self-storage units can be repurposed for various unique and unexpected purposes. In this article, we will explore some creative uses for self-storage, showcasing how these spaces can serve as more than just a place to store your stuff.

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Business Operations

Startups and small businesses often face limitations due to the lack of space and high rental costs. Self-storage units can be utilised as cost-effective solutions for running business operations. These units can serve as the perfect inventory storage spaces for super small and slightly bigger businesses. With the ability to install shelves, and set up proper supplies organisation, entrepreneurs can establish functional business setups within self-storage units.

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Workshop and Hobby Spaces

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From woodworking to sewing, hobbies can quickly take up a lot of space in your home. Self-storage units offer an ideal solution for hobbyists and DIY enthusiasts who need to store some of their supplies and projects. These spaces can be equipped with tool racks, and storage systems tailored to specific hobbies. Whether you enjoy painting, sculpting, or restoring antique furniture, a self-storage unit can be transformed into a dedicated craft supplies cave, providing the necessary space to pursue your passion.

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Band Practice Rooms

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Musicians often struggle to find suitable spaces to practice and rehearse without disturbing neighbours or violating noise regulations. Self-storage units can be soundproofed and transformed into band practice rooms, providing a private and acoustically controlled environment. Musicians can set up their equipment, play at full volume, and fine-tune their performances without any external interruptions.

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Personal Fitness Spaces

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Fitness enthusiasts who lack adequate space in their homes can turn to self-storage units to create their personal workout zones. These units can be fitted with gym equipment, mirrors, and proper flooring to accommodate various exercise routines. Whether it's weightlifting, yoga, or cardio workouts, a self-storage unit can be repurposed into a private fitness studio, allowing individuals to maintain their health and wellness routines.

Pop-up Shops Storage

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Entrepreneurs and retailers offering new business concepts while travelling around with their goods can utilise self-storage units to store their goods when they're not on the road or at events. These units offer the perfect space to keep stock while preparing for your next convention or event.

Self-storage units are no longer limited to storing excess belongings. Their versatility allows for a wide range of creative uses beyond their traditional purpose. Whether you're an artist in need of supplies storage or a business owner seeking affordable space to keep your goods, self-storage units offer practical and flexible solutions. Embrace your creativity, think outside the box, and transform a self-storage unit into a space that fulfils your unique needs. The possibilities are limited only by your imagination!

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Visit our website to learn more about our Self Storage services or call us at 0800 652 1117 to start your storage journey.

HOW TO ORGANISE YOUR ARCHIVE STORAGE SPACE FOR MAXIMUM EFFICIENCY

Wed, 24 May 2023 16:54:15 GMT

HOW TO ORGANISE YOUR ARCHIVE STORAGE SPACE FOR MAXIMUM EFFICIENCY

Organising your archive storage space is essential to maximise efficiency and prevent clutter from taking over your workspace. But like anything else, there are right ways and bad ways to do it. Here are some tips on how to organise your archive storage space for maximum efficiency.

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Sort and categorise

The first step to organising your archive storage space is to sort and categorise your items. This means identifying what items you have and grouping them into categories based on their type or use. For example, you might create categories for financial documents, legal documents, or project files.

Purge and dispose of unnecessary items

Once you have sorted your items into categories, you should review each category and determine if there are any items that you no longer need. Purging unnecessary items will help to free up space in your storage area and make it easier to access the items you do need. If you need help to safely dispose of confidential documents, check out our Confidential Waste services.

Label and index

After you have sorted and purged your items, the next step is to label and index them. Labelling your storage boxes, files or shelves will help you quickly find the items you need. You can also create an index or spreadsheet to track the location of specific items, especially if you have a large number of items to store. Check out our Document Indexing services to get help with this time consuming task.

Invest in appropriate storage solutions

To make the most of your archive storage space, invest in appropriate storage solutions. This may include file cabinets, shelving, or storage boxes. Consider the size and weight of your items when selecting storage solutions to ensure that they are sturdy enough to support your archive materials. At Flexible Storage Solutions, we offer all the Document Storage Boxes you might need so you don’t have to worry.

Regularly review

To maintain the efficiency of your archive storage space, it is important to regularly review and update your system. Set aside time each year to go through your items and purge any unnecessary materials, update labels and indexes, and rearrange storage as needed. Regular review will ensure that your archive storage remains organised and efficient over time.

Consider digital storage options

Finally, consider utilising digital storage options for some of your archive materials. This can help to reduce the physical space required for storage and make it easier to access and search for specific items. Digital storage can also help to protect your archive materials from damage due to environmental factors such as water or fire.

In conclusion, organising your archive storage space is essential to maximise efficiency and prevent clutter from taking over your workspace. By following these tips, you can create a system that allows you to easily find and retrieve the items you need, while keeping your archive materials safe and secure. Remember to regularly review and update your system to ensure that it remains efficient over time. Visit our website to learn more about our Archive Storage services or call us to start your storage journey.

THE DOS AND DON'TS OF STORING SENSITIVE AND VALUABLE DOCUMENTS

Wed, 03 May 2023 16:54:15 GMT

THE DOS AND DON'TS OF STORING SENSITIVE AND VALUABLE DOCUMENTS

In today's digital age, many tend to store important documents online. But there is a place for paper documents in this world and they should be protected as well as their digital counterparts: Whether it's personal documents like passports, birth certificates, and social security cards, or business documents like contracts and financial records, the loss or theft of such documents can result in identity theft, financial loss, and other serious consequences. Here are some dos and don'ts to help you protect your important documents.

Don't: Leave Documents in Plain Sight

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Never leave your sensitive documents in plain sight where they can be easily seen or accessed by others. This includes leaving them on your desk, in your car, or in an unsecured filing cabinet. Always store your documents in a secure location such as one of our storage facilities.

Do: Make Digital Copies

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In addition to storing physical copies of your documents in a fireproof facility, it is also a good idea to make digital copies. This will ensure that you have a backup in case your physical documents are lost or destroyed. You can use a scanner to make digital copies of your documents, or take pictures of them with your smartphone. Be sure to store the digital copies in a secure location, such as an encrypted hard drive or a cloud storage service with two-factor authentication.

Don't: Share Your Personal Information

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Be careful about sharing your personal information with others. Only share your personal information with trusted individuals or institutions that have a legitimate need for it. Be cautious of scams and phishing attempts, and never share your personal information online unless you are absolutely certain that the website is secure.

Do: Shred Unneeded Documents

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When you no longer need a sensitive document, make sure you dispose of it properly. This will ensure that your personal information cannot be retrieved by identity thieves. Use a cross-cut shredder to shred your documents into small pieces. Check out our Document Shredding services to get started.

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Don't: Use insecure storage spaces

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Avoid using insecure storage methods for your sensitive documents, such as a plastic bin in your attic or a broken container in your kitchen. These types of containers are not secure and can be easily damaged by water or fire. Additionally, avoid storing your documents in areas that are prone to flooding or other natural disasters.

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Do: Choose a fireproof storage service

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One of the best ways to store your sensitive and valuable documents is by storing them in a fireproof environment. This will protect your sensitive and valuable documents from one of the biggest dangers they could be exposed to. In addition, storage services that offer fireproof storage tend to offer a high security service in general. Check out all the safety features we have put in place to keep your important documents safe.

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In conclusion, storing sensitive and valuable documents requires careful consideration and planning. By following these dos and don'ts, you can ensure that your personal and business documents are stored safely and securely. Remember to always be vigilant and proactive in protecting your personal information, and take steps to prevent identity theft and financial loss. Visit our website to learn more about our Archive Storage services or call us to start your storage journey.

WHAT ARE THE RETENTION PERIODS FOR LEGAL DOCUMENTS?

Wed, 12 Apr 2023 16:54:01 GMT

WHAT ARE THE RETENTION PERIODS FOR LEGAL DOCUMENTS?

Having a good records management strategy is essential for Law firms owing to the vast number of sensitive documents that they handle, which may include various forms of agreements, instructions, and case notes, among other things. The general consensus is that the minimum legal document retention time for most types of records should be at least six years, as this is the primary limitation period under the Limitation Act of 1980. Other legal documents, on the other hand, must be retained for a period of at least 15 years or more.Some businesses will keep all of their records in order to be prepared for any potential problems in the future.

However, this strategy can take up a lot of physical space, and it can be time-consuming and expensive to properly sort and preserve documents. This is where having a working grasp of more specific legal records keeping laws can be extremely beneficial. This short guide will emphasise some of the most important aspects of legal document preservation that you should be aware of, and it should serve as a reminder of the kind of papers that you should maintain.

Legal records that must be retained for a period of at least six years

As previously stated, many legal documents should be kept for a period of six years, as this is the principal limitation period under the 1980 Limitation Act. This includes records pertaining to the following:

Crime
Immigration
Litigation in County Court
Debt collection
Legal records that must be retained for a period of at least fifteen years

Certain files should be kept for a period of 15 years, in accordance with the long-stop provision of section 14B of the Limitation Act of 1980. These documents are pertinent in circumstances where claims may be asserted outside the principal limitation period. This includes records pertaining to the following:

Children and family matters
Commercial transactions
Financial Services
Matrimonial matters
Commercial property
Property sales
Residential property purchases
Probate
Sales of leasehold properties
Employment
Personal injury
Legal records that must be retained for longer than 15 years

Other more critical files should be retained for a longer period of time than 15 years - ideally, they will not be discarded at all. These records include the following:

Change of name
Company formation
Court of Protection
Declaration of trust
Patents/intellectual property matters
Pension schemes
Lasting power of attorney and enduring power of attorney
Wills
Deeds and Wills storage

Only original wills and deeds are legally binding, which is why it is critical to have the originals safely stored. Wills are subject to modification and updating over time, but the most recent version will be used in court to divide an estate. Additionally, original deeds may contain other information that may be beneficial in the event of a dispute, such as legal borders and the prior owner.Different law firms will have varying practises on how long they retain an original will or deed, with some holding it permanently while others retain it for a finite period (30 years from creation, for example). Whatever the rule, it is critical that it is communicated clearly to the customer and organised in such a way that records retrieval is made simple when necessary.

Possession of legal files

Prior to destroying a legal document, it is necessary to ascertain who owns the document's contents. The majority of records will contain documents that are yours and those that belong to the client or third parties. Documents in your custody on behalf of a customer or a third party must be handled precisely according to their instructions - not yours.

Safe storage

Working with a dedicated document storage specialist such as Flexible Storage Solutions third-party document storage provider can assume the responsibility for document retention on your behalf, ensuring that you are compliant with all applicable rules and have access to your papers at any time. To learn more about our services, visit our website. If you wish to learn more about storage solutions and related topics, visit our blog.

BENEFITS OF LONG TERM STORAGE

Fri, 24 Mar 2023 17:54:14 GMT

BENEFITS OF LONG TERM STORAGE

When storing for the long term, there are many things to consider including ensuring that the objects you store remain safe and secure. For this you will need a flexible, secure cost-effective long-term storage solution. Here are just a few of the reasons why a long-term storage unit or deep storage unit at one of Flexible Storage Solutions’ sites is a great option.

Personal Deep Storage

Securing your personal items away in our deep storage facility is ideal for those who require a storage facility without access. This offer provides you with a storage facility that is cheaper than those who need regular 24-hour access to a storage unit.

Deep storage allows customers to store items during their travels abroad, a gap year and even whilst working abroad. It is also suitable for storing excess furniture for an extended length of time, such as during house renovations.

Utilising a deep storage or long-term storage facility is a great way to store things from your home you don’t use often or that don’t have a place to be stored at home. Things you can store in deep storage include summer outdoor furniture, excess indoor furniture, sports equipment, and extra clutter that may be causing you unnecessary stress.

There are multiple sized storage units you can choose from depending on the capacity you may require. Each option will provide a secure, long-term home for all your things until you need to retrieve them.

Long term storage offers various advantages for when you are organising your belongings, including maintained security, flexible rolling contracts and the availability of space.

Protection and Security

Items stored in long term storage facilities often are under constant surveillance and are locked in secure units. At Flexible StorageSolutions facilities, we have security alarms and CCTV monitoring your storage units at all times while your personal items are kept in steel containers with industrial strength locks.

No time limit

Usually, storage is considered long term if it is over three months. There is no requirement to clear out your things after a certain amount of time and you can rent your storage facility for as long as you need- this makes it a convenient option. There are monthly rolling contracts that allow you to decide how long you will require your storage unit.

Space Availability

Storing items long term in a storage unit will not only free up space but also give you peace of mind that your things are safe. Long term storage is a great option when moving house or for storing furniture you don’t currently need. For example, the storing of unwanted furniture when taking on anew rental of a furnished apartment.

When booking in a long-term storage facility, you will have the option to select the size and capacity of your unit. Storage spaces can extend from 25 square ft to up to 320 square ft.

There are many benefits to using long term storage to keep your items stored away safely without the risk of theft. It provides the storage of either large or small quantities of items for a select period of time with ease, so is a great option to consider for individual storage purposes. If you’d like to find out more about the long-term storage options available at Flexible Storage Solutions, contact our team .

HOW TO PROPERLY STORE AND PROTECT YOUR ARCHIVED DOCUMENTS

Thu, 16 Feb 2023 17:54:13 GMT

HOW TO PROPERLY STORE AND PROTECT YOUR ARCHIVED DOCUMENTS

In today's world, many businesses and individuals rely heavily on digital storage solutions for their documents. However, physical documents are still an essential part of many industries, especially those that require record-keeping or compliance. These physical documents, also known as archived documents, need to be stored and protected properly to ensure their longevity and accessibility. In this blog post, we'll discuss some best practices for storing and protecting your archived documents.

Choose the Right Storage Facility

The first step in proper document storage is choosing the right storage facility. When selecting a facility, look for one that specialises in document storage andoffers the necessary features to protect your documents. A good storage facility should have a controlled environment that minimises fluctuations in temperature and humidity. It should also have a robust security system in placeto prevent theft and unauthorised access.

Organise Your Documents

Proper organisation is key to efficient document storage. It will help you locate your documents quickly and easily, as well as prevent loss or damage. You can organise your documents by category, date, or alphabetical order. You may also want to consider digitising your documents for easy access and to reduce physical storage needs.

Use Quality Storage Materials

Using quality storage materials is essential for protecting your archived documents. For example, acid-free boxes and folders can help prevent the deterioration and yellowing of paper over time. Additionally, archival-grade storage materials are designed to protect your documents from environmental factors such as light, moisture, and dust.

Label Your Boxes and Folders

Labelling your boxes and folders is an essential part of proper document storage. Clear and concise labelling can help you locate your documents quickly and prevent them from being misplaced. It's also a good idea to include additional information, such as the date range or category of documents in each box or folder.

Implement Document Retention Policies

Document retention policies help ensure that you are storing only the necessary documents and discarding those that are no longer needed. Having a clear document retention policy in place can help reduce storage costs and the risk of unauthorised access to sensitive documents.

Regularly Monitor Your Documents

Regularly monitoring your archived documents can help prevent damage or loss. You should perform periodic checks to ensure that your documents are still in good condition and that there are no signs of deterioration or damage.

In conclusion, proper document storage is essential for the longevity and accessibility of your archived documents. Choosing the right storage facility, organising your documents, using quality storage materials, labelling your boxes and folders, implementing document retention policies, and regularly monitoring your documents are all important steps in proper document storage. By following these best practices, you can ensure that your archived documents are properly protected and easy to access when you need them. To find out more about the Archive storage services we offer, contact us .

HOW TO: NEW YEAR CLEAR OUT

Sun, 22 Jan 2023 17:54:12 GMT

HOW TO: NEW YEAR CLEAR OUT

The beginning of a new year is often the best time for decluttering and refreshing your home and storage spaces. Indeed, it is often a time of reflection and an occasion to decide what you wish to keep with you in that new year and what needs to go. However, it can be a daunting task, especially if you haven't touched the space in a while. But with a little bit of organisation and some elbow grease, you can transform a cluttered and disorganised storage space into a clean and functional area. Here are some tips to help you get started:

Start by making a list of everything that is in the storage space. This will help you get a better idea of what you have and what you might need to get rid of.

Sort through everything in the storage space and determine what is worth keeping and what can be discarded. Donate or sell items that are still in good condition but that you no longer use or need. Dispose of anything that is broken or no longer useful.

‍Consider purchasing storage containers or bins to help you better organise your items. Labelling the containers will make it easier to find what you need when you need it.

‍Utilise vertical space by installing shelves or hanging organisers. This will help you maximise the space and keep things off the floor.

If you have a lot of items that need to be stored, consider using stackable bins or bins with wheels to make it easier to access and move items around.

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Take the time to regularly clean and maintain the storage space. This will help prevent clutter from building up and make it easier to find what you need.

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If you have items that are sensitive to temperature changes or moisture, such as photographs or electronics, consider purchasing a dehumidifier or placing them in a temperature-controlled storage unit to protect them.

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Use clear plastic bins or containers to store small items such as screws, nails, and other hardware. This will make it easier to see what is inside and prevent you from having to dig through a box to find what you need.

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If you have a lot of larger items that need to be stored, such as furniture or seasonal decorations, consider using a self-storage unit. This will free up space in your home and allow you to access your items easily when you need them.

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Finally, be sure to regularly review and declutter your storage space. This will help you stay organised and prevent clutter from building up again.

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By following these tips, you should be able to declutter and refresh your storage space and turn it into the functional and organised area of your dreams. With a little bit of effort, you can enjoy the benefits of a clean and organised space and have the peace of mind that comes with knowing exactly where everything is. Is there any better way to start the New Year on the right foot? We think not!

To find out more about the services we offer call us on 0800 652 1117 or use our online form.

CHRISTMAS DECORATION STORAGE MADE EASY

Wed, 28 Dec 2022 17:54:08 GMT

CHRISTMAS DECORATION STORAGE MADE EASY

The holiday season has arrived and with it comes Christmas ornaments shopping and afternoons of home decorating fun. You want to decorate your tree with new ornaments, and you've settled on a certain colour scheme. You've spent so much time and effort decorating your home for the holidays that you want everything to look perfect, from the tree to the garland to the LED fairy lights and the Christmas candles. The process of setting everything up is both enjoyable and satisfying.

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However, Christmas, Boxing Day, and New Year's Eve come and go, and then it's the first day of the new year and everyone's back at work. Taking down all the decorations is a tedious task. In order to make the festive season as stress-free as possible for you, we would like to offer you some helpful advice on how to store your decorations once January comes.

Individually wrap fragile pieces

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Wrapping special baubles, ornaments, glass ornaments, and other fragile pieces separately is essential to avoid any accidents. We would advise you to reuse some of the bubble wrap and protection wrappers you got from online Christmas shopping! If you do not have anything to reuse, bubble wrap, paper wrap, polystyrene, and egg boxes will all be excellent options.

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Use dividers

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This advice is closely linked to the previous one. In order to reduce damage, even more, we advise you to consider putting dividers in the boxes in which you store your items in. Indeed, they are rather inexpensive and can significantly increase the safety of your individually wrapped goods. It will also save time when it comes to putting them up the next year as everything will be better organised.

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Dismantle bigger decoration pieces

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Larger Christmas decorations, like your tree, may be less likely to get broken during storage. But please be patient and methodical as you disassemble the larger ornaments we've asked you to bring. Reducing the likelihood of damage over the course of a year can be accomplished by disassembling and securing these things. Keep your holiday decorations organised by keeping the larger ones separated.

Keep a list and mark your boxes

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Organisation is as crucial during Christmas as it is the rest of the year. In order to make it as easy as possible for you to find all of your different items next year, we would advise you to mark your boxes with specific information like “Christmas decorations”, “fragile”, “Baubles” or "be used first” in order to make the unpacking process as smooth as possible. You should also make sure to have a list of the content of each box handy so you know exactly which items are in what box, so you do not have to dig around to find what you are looking for.

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If you'd like to store your holiday decorations but don't know where to do so, we can help you! We offer convenient, safe, and affordable self-storage solutions to London and neighbouring counties-based clients. Whether you need a storage unit for a few months or a few years, you will find our services useful and convenient. Our facility near Lakeside Shopping Centre provides easy ground-floor access to your storage unit, as well as parking for your vehicle. To learn more, visit our website or get in contact with us.

WHAT CAN YOU FIT IN A CONTAINER STORAGE UNIT?

Thu, 17 Nov 2022 17:54:10 GMT

WHAT CAN YOU FIT IN A CONTAINER STORAGE UNIT?

If you are looking for additional storage a self storage unit is a great option. However, it can be challenging to work out what size storage unit you need to fit the items you want to store. In this blog we will highlight what you can fit in a container storage unit as well as talking about our storage calculator tool that takes away the guesswork.

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What size self-storage containers are available?

Before we get into what you can fit into each storage container, here is an idea of the sizes of storage containers that are available and most popular.

6ft self storage containers will provide you with 35 sqft of storage space
8ft self storage containers will provide you with 50 sqft of storage space
10ft self storage containers will provide you with 80 sqft of storage space
20ft self storage containers will provide you with 160 sqft of storage space
40ft self storage containers will provide you with 320 sqft of storage space

At Flexible Storage Solutions Aveley and Flexible Storage Solutions Grays we offer a range of the container storage unit sizes above to give you the tailored, cost-effective storage solution that works for you.

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What can you fit in a 20ft storage container?

To keep things simple, we’ve selected a range of furniture that is regularly stored in our self storage units, here is a breakdown of what you could fit in a 20ft storage container:

2 double beds and mattresses
A single bed and mattress
A 3 seater sofa
An armchair
A 4 seater dining table and chairs
TV
Wardrobe
Desk
Fridge Freezer
Dishwasher
Microwave
4 bikes
A motorbike

A 20ft storage container is the perfect option if you need to store the items of a 3 or 4 bedroom home. What if you aren’t looking to store furniture and instead want to store boxes? Well, we’ve done some calculations based on a 45cm x 45cm x 45cm box and have calculated that you could store around 250 boxes.

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Do you have any tools I can use to work out what size storage container I need?

Yes we do! Head to the self storage section of our website to use our storage calculator tool. Here you can virtually fill your storage container with a range of furniture including mirrors, tables, chairs, sofas, beds and more. There is also the option to add custom items should you have a selection of items that are an unusual shape or size.

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To find out more about the self storage services we offer, visit our website.

5 TIPS FOR MOVING HOUSE

Thu, 10 Nov 2022 17:54:09 GMT

5 TIPS FOR MOVING HOUSE

Moving house can be a very stressful and complicated ordeal. It is often considered to be among the most taxing life events that one may go through (including funerals, divorce, job loss and major illness/Injury). This is why it is essential to prepare yourself carefully to tackle the relocation process in an organised manner. By doing so, you will remain on top of everything and enjoy the process.

‍In order to help you in this exciting but tricky time, we have together a list of helpful recommendations and advice that will make the process smoother and simpler. Although there is no universally applicable moving guide, the house moving tricks presented here should be of great help.

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Let go of clutter

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If you want to make more space in your home and simplify the moving, you need to start by decluttering your home. The last thing you want is to spend time packing, transporting and unpacking things that you have no use for and do not want to keep. Decluttering will also make cleaning, organising, and reorganising your space a breeze. So get rid of things!

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Consider donating stuff to a good cause if you're having trouble getting rid of all the clutter in your home. Ask yourself the following questions: "is it vital that I save this, and if so, why?”, "do I have comparable items?”, "When was the last time I used it?”, "do I have similar items?” and “does it hold any sentimental value?”

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Plan ahead

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It's time to start getting things ready for the big day now that the ink on the contract has dried and you're excited about your upcoming move. When moving house, packing may be a stressful experience due to the large number of items that need to be packed, including memories, furniture, boxes, and bags. However, the fewer belongings you bring along with you into your new home, the less difficult your relocation will be.

One of the most effective strategies for packing for a move is to begin by organising everything into one of three groups: things that need to be kept until moving day, things that can be boxed and readied for the move, and things that you are ready to let go of. If you are unsure about certain items, think about placing certain belongings in self-storage so you can make a decision about what to do with them at a later time.

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Label everything

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Label each box with the name of the room it needs to go to as well as a brief explanation of the items it contains. This is one of the most tried-and-true pieces of advice when it comes to moving into a new home because it not only makes unpacking easier and quicker but also lessens the likelihood that any of your belongings will go missing. And the best part is that you will not have to run around everywhere and dig up all your boxes to find certain items.

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Put together a box of “essentials"

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On the day of the move, make sure to pack a box with the necessities that you can place on top of the stack or even next to you in the front passenger seat of the car. On moving day, this box will serve as your "Swiss Army Knife" and assist you overcome the myriad of challenges that will inevitably arise. It might include items like the following:

Toilet paper
Tools
First Aid kit
Tea bags
Extension cords
Knife
A couple of light bulbs
Water in bottles
Pain killer
Pair of scissors
Box cutter
A few snacks
Tape
Dust masks

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With all of these, you should be ready for any eventuality!

Get all of your moving documentation in order before you move in

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Gather all of your important documents, such as medical records, contracts, and rental agreements, and store them in a safe place like a folder. This will guarantee that everything you require is available to you at the precise moment you require it. You should think about keeping both a digital and a hard copy so that you are ready for anything that may come your way. We would also advise you to email all documents to yourself for a last bit of security.

Think about self-storage

Using a self-storage facility as a transitional location between homes is one of the best ways to limit the amount of stuff you have to move on the actual moving day, making it one of the most stress-free moving house recommendations. It allows you to start the process way in advance and take everything at your own pace.

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If you have any questions or need some help, Flexible Storage is here to help you.

We will do all in our power to make your relocation easier, from providing a wide variety of packing materials to providing secure and high-quality self-storage solutions. Visit our website to learn more!

HOW TO PACK FRAGILE ITEMS READY FOR STORAGE

Wed, 14 Sep 2022 16:54:07 GMT

HOW TO PACK FRAGILE ITEMS READY FOR STORAGE

It can be a concern to send fragile items overseas or to be packed in transport vehicles and later in warehouses. To ensure your parcels are secure and to ease apprehension when sending and having your packages stored, you should establish the best methods of packing within your company.

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In storage, boxes containing valuable items are stacked on top of each other and can be wedged in, so it is imperative that you have taken care to package these delicate parcels properly.

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What are considered fragile items in storage?

Materials such as glass, porcelain, antiques and musical instruments, are all considered fragile. It is vital to identify that your item is fragile by placing FRAGILE tape across the outside of the package so transporters understand to handle it with care.

Ways to pack

Choose the right box size:

Opt for a smaller box when packaging smaller items or a small item so there are limited gaps for things to move around in the transport stage.

Use dividers:

Separate multiple delicate items within boxes using dividers to avoid collision and breakage. These can be made of cardboard or felt fabrics to cushion your items and keep them in place through the journey and when being put into storage.

Avoid overpacking:

Within a box, try to fill it up and use space effectively, but also be prepared to move on to another box if it gets too heavy or full. It is important to use more boxes if you need them otherwise lifting can be dangerous and items inside can be at risk of damage.

Pad out the lining of the box:

Create a cushioned layer of bubble wrap along the sides and bottom of the box to absorb impact and movement during transport. Be prepared to stock up on bubble wrap as it is one of the most effective materials to keep your items comfortable and will reduce the risk of breakage.

Bubble wrap your goods:

As well as lining your boxes, surround each item with a layer of bubble wrap for extra protection. This may seem excessive but when dealing with fragile items, the possibility of damage is high and bubble wrap will keep your items in the best condition.

Pack from heaviest to lightest:

Using common sense when packing is crucial. Start by layering the heaviest items at the base of the box and stack up from there- always place the lighter, delicate items on top.

Pack according to the shape and size of the items:

Windows and sheets of glass will be large so will need a large box and small, fragile pieces such as drinking glasses can be arranged in medium or smaller sized boxes with dividers. Different objects will take up varying amounts of space and will need more or less cushioning, so try to pack custom to what the items require.

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Extra space should be filled:

When you have packaged all your items within the box, fill up any additional space around the sides or on top with other packaging materials such as packing peanuts, paper and bubble wrap.

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Before closing the box and sealing it up with FRAGILE tape, it is useful to check how secure all your items will be within the box before being transported. This can be done simply by giving the box a shake to see if the items move around too much and should be re-arranged.

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For more information please contact our team.

NEW FLEXIBLE STORAGE SITE IN AVELEY

Fri, 19 Aug 2022 16:54:04 GMT

NEW FLEXIBLE STORAGE SITE IN AVELEY

The last few months have been very busy for the Flexible Storage team as we have been working hard behind the scenes towards a new project, the launch of our brand new site in Aveley.Flexible Storage Aveley, will be located at Moor Hall, Romford Road, Aveley, RM15 4UU and will be offering secure self-storage.

What size self-storage units are available?

Our Aveley site will offer a range of self-storage units, the sizes available at our Aveley site are:

20ft ground floor containers offering 160sqft of storage
20ft upper floor containers offering 160sqft of storage
8ft ground floor containers offering 50sqft of storage

Personal Self Storage Aveley

Our new site offers a cost-effective flexible solution for personal self-storage. Our personal self-storage unit are a great option if you are moving out, a student or just in need of some extra space.

Business Self Storage Aveley

Whether you want to reduce office clutter or avoid expensive commercial leases, our flexible self-storage facilities are a great option. From small start-ups to larger businesses, we can help you save time, space and money.

How can I book a container at your Aveley self-storage site?

To book your unit at our Aveley site, simply book online today. You will have 24hr access to your unit thanks to our easy-to-use system. Plus, to celebrate the opening of our new site, we have decided to treat our customers to a very special offer. Only pay half the price for your first two month of self-storage at our new Aveley site! In addition, our new premises are equipped with the same high quality fireproof steel unit to safely store your belongings. You can feel secure knowing that your documents and valuables are in the best possible hands with Flexible Storage thanks to 24/7 CCTV monitoring and completely GDPR compliant business processes. You can rest assured that no matter which Flexible Storage Solutions site you choose, you and your belongings will always be well taken care of. We are looking forward to providing you with the same level of quality of service you have come to expect from us at our new location.

WHY SHOULD I USE A CONFIDENTIAL WASTE DISPOSAL SERVICE FOR MY BUSINESS?

Tue, 16 Aug 2022 15:21:16 GMT

Why Use a Confidential Waste Disposal Service?

As the UK slowly moves towards a new normal and many begin their gradual return to the office, it may be time to consider how you dispose of your confidential waste and whether there is a more efficient way to do so. This blog will outline the reasons why a confidential waste disposal service could be the right solution for your business.

Our business has decided to introduce hotdesking, how can we implement a clean desk policy?

Although restrictions in the UK have started to lift, many businesses are still choosing to limit the occupancy of their office to allow for social distancing and to minimise contact. Many staff members are now working to rota systems and hotdesking with the rest of their team. Hotdesking comes with many benefits as well as some flaws, one of those being the need for clean desk policies. Gone are the days of leaving your files on your desk or in your desk drawers, this is where a confidential waste disposal service can help.

Flexible Storage Solutions’ confidential waste disposal service includes collection of confidential waste. Your confidential documents will be collected by a member of our vetted team in one of our GPS tracked vehicles, for complete peace of mind that your documents are being transported securely. Confidential documents will then be sent to our licensed waste management partner for secure shredding.

As an added bonus, your documents will be recycled and turned into toilet paper that is used across the UK. So not only will our service help implement your clean desk policy, but it also helps your business comply with any environmental and Corporate Social Responsibility policies you may have.

Once your documents have been securely disposed of, you will receive certification of destruction.

Can you assure me that my documents are in safe hands?

We understand how important it is to know that your confidential documents are being handled correctly. That’s why all of our staff are fully vetted, and DBS checked, our vehicles are GPS tracked, and we implement a number of policies to ensure confidential waste is dealt with securely.

Our processes are fully GDPR-compliant, and Flexible Storage Solutions is both ISO 27001 and ISO 9001 accredited. You can find out more about the ISO 27001 and ISO 9001 accreditations in our blog, read it here.

How often can my confidential document waste be collected?

At Flexible Storage Solutions, we know things don’t always go to plan, so offer both a monthly and ad-hoc confidential waste collection service. By offering both monthly and ad-hoc collections, we can tailor a confidential waste collection service that suits your business’s needs. We also supply confidential waste bins, so you won’t need to interact with any other company apart from the team at Flexible Storage Solutions.

If you would like to discuss how our confidential waste disposal service can support your business, please contact our team on 0800 652 1117 or complete our online contact form and our team will be in touch.

WHAT ARE THE BENEFITS OF STORING YOUR CAR IN SELF-STORAGE?

Tue, 28 Jun 2022 15:21:04 GMT

WHAT ARE THE BENEFITS OF STORING YOUR CAR IN SELF-STORAGE?

After your house, your car is probably your most expensive asset. Not only does it get you everywhere you need to be, but it can be a source of pride and joy that you want to keep safe but accessible. Sadly, it is not always possible if your home has no or very limited parking, you’ve run out of space in your garage, or you just need somewhere to store it over winter. Space might be even more limited if you live in a city such as London.In addition, parking your vehicle on the street can be dangerous for your car and pedestrians. Not to mention expensive, with many areas plagued by extortionate parking fees. Even if you’re looking to store a classic car or seasonal vehicle, finding a suitable storage space at home is always going to be a challenge. In this post, we will explore the various benefits of using a self-storage facility to store your car.

Security

Parking your car on your drive or the street for extended periods can put it at risk of damage. Not only will it be exposed to the elements but it will also be in sight of potential thieves or vandals. While it may be the cheapest option it is far from the most secure. Self-storage facilities benefit from climate-controlled units that are fire and waterproof, anti-vandal box locks for your industrial strength padlock as well as 24/7 CCTV surveillance and key coded security gates.

Space

Larger vehicles such as vans or motorhomes can take up a lot of room on your drive or street which can be an inconvenience for you and your neighbours. Indeed, space is a premium for most of us nowadays, especially for the city-dwellers. Storing your car in a self-storage unit will free up space at home as well as give you the peace of mind that your vehicle is in a safe and secure location. Always make sure to measure the dimensions of your car accurately before agreeing to a unit size as you don’t really want to be squeezing it into your unit and then climbing out of the back window on storage day!

Affordable

As discussed above, whilst keeping your car at home is free (if you’re lucky!) the security risks often outweigh the affordability, especially for vehicles that aren’t used regularly. Storing your car in a private lot can often be expensive too, and many of these facilities offer little protection from the elements in outdoor lots. Self-storage units are unbeatable when it comes to protection and are nearly always more cost effective, with flexible monthly or fixed packages that are tailored to your needs and fully insurable.

Other vehicles

Boats – when you invest in something as exciting as a boat, the last thing you want to worry about when you’re out on the water is where you can store it. From jet skis to fishing boats, kayaks to trailers, there are storage units to cater to most vehicle sizes. Never waste a sunny sailing day again with 24-hour easy access to your storage unit.
Seasonal – motorhomes and caravans are generally only used during the summer months so they will need to be securely stored in the winter. They not only take up a lot of space on your driveway, they’re also exposed to the weather and at risk of damage. Climate controlled units are perfect for protecting your vehicle from damp or mildew that can form over time if not stored properly.
Hobbies – quad bikes, dirt bikes, classic cars and even golf carts are just some of the vehicles needed to fully enjoy certain hobbies. These vehicles need a clean, secure storage space that is easily accessed when the weather permits. Self-storage units provide this flexibility whilst fire and waterproof containers provide maximum security, giving you peace of mind.

For more information about how self-storage can benefit you and your car, get in touch with one of our professional storage consultants and receive a tailored quote.

WHAT IS CONFIDENTIAL WASTE?

Thu, 19 May 2022 16:54:06 GMT

WHAT IS CONFIDENTIAL WASTE?

Any personal information that can be used to identify individuals businesses, such as their name, address, phone number, or financial information, is classified as confidential waste.

Additionally, it includes information that, if read by a competitor or the general public, could put a person or business at risk. This includes ( and is not exclusive to) documents such as contracts, financial data, employment records, intellectual property, marketing strategy, business plan and NDAs.

Even memos, handwritten notes, emails or letters, if they contain personal information such as emails or addresses, are examples of confidential documentation that must be properly disposed of.

What regulations are in place?

Since 1998, the Data Protection Act has required businesses in the United Kingdom to collect, store, and destroy confidential data securely. Failure to comply with these regulations may result in fines of up to £500,000 or even harsher penalties for serious violations. In May 2018, the General Data Protection Regulation (GDPR) was implemented to strengthen already strict data protection laws. This legislation placed a greater emphasis on the documentation required by businesses to demonstrate compliance with Data Protection Laws, particularly with regard to the proper disposal of confidential waste. UK GDPR Regulation applies to all organisations with a physical presence in the United Kingdom that processes personal data of any kind. It also applies to controllers and processors located outside the United Kingdom if their processing activities involve the provision of services to UK-based organisations.

Your obligations

A business must adhere to the laws outlined in the General Data Protection Regulation (GDPR). This law holds businesses accountable for safeguarding individuals' personal information. If your business violates GDPR, you may face a fine of up to 4% of your annual revenue or £17.5 million — whichever is greater.Both online and paper-based data breaches can result in substantial fines for businesses. The Information Commissioner's Office (ICO) website—the body responsible for enforcing GDPR—details the violations for which it has fined businesses. This can range from a few hundred pounds for individuals who gain unauthorised access to personal records to hundreds of thousands of pounds for businesses that fail to protect their customers' digital data. Breach of security puts your customers or employees at risk and infringes on their privacy. Depending on the severity of the data breach, the consequences can range from minor inconvenience to financial loss or emotional distress.

What documents need destroying?

When deciding which documents should be destroyed, you should make sure to destroy the following document.

Client or customer information:

Client or customer contact details
Printed correspondence (especially when it contains information that can be used to identify people)
Any documents containing personal information
ID documents (especially picture)
Contracts

Financial data:

Tax returns
Budget documents
Bank and card statements
Copies of sales receipts
Voided cheques
Payroll

Employee information:

CVs
Employment records
ID or access cards
Disciplinary reports
Absence and sickness information
Promotion and employee review documents

Company information:

Company strategy
Pricing structures
Company structure documents
Supplier information

How should you dispose of confidential waste?

There are certain rules to follow when disposing of confidential waste. You cannot simply put your documents in the recycling bin.

Make a detailed list of all documents and files that require shredding or destruction
Select and configure the type of document shredding or destruction service you wish to use
Create a confidential waste disposal policy and make it available to your employees
Establish a safe and secure storage area

Whether or not you are storing your files with us, when they reach the regulatory retention period, we can arrange for them to be picked up and securely destroyed. If you already store your files, we can set a flag in our system to alert you when your boxes are approaching their expiration date. In either case, the records will be securely destroyed, and a certificate of destruction will be issued. Providing you with an audit trial from start to finish.

If you wish to learn more about confidential waste disposal, visit our website. If you are interested in our confidential waste disposal service or any other services, get in contact with us.

WHAT ARE THE BENEFITS OF USING FLEXIBLE STORAGE FOR HOSPITALITY RECORDS STORAGE?

Fri, 08 Apr 2022 16:54:03 GMT

Benefits of Flexible Storage for Hospitality Records

When owning a tourism, retail or hospitality related business, you generally have to deal with a lot of paperwork. Seasonal worker contracts, bills, insurance, and wages are only a small part of all the paperwork that has to be dealt with. Some of it does not need to be kept, but a big chunk of it needs to be saved for a whole array of reasons. This is why you need to ensure that you file and store all relevant paperwork properly.

You could choose to store all your important records within the business’ premises. This is a rather usual way to proceed, however it has its drawbacks. For example, if you own a physical business like a store or shop and don't have sufficient storage space, you can end up working in a cramped environment, which is bad for everyone. When you require additional room, whether temporarily or permanently, self-storage provides a flexible choice for storing your belongings. Keeping your records into a dedicated storage facility can also be useful in the event of natural disaster or criminal attack on your business. It would ensure that no matter what happens, you will not lose any of your very important documentation.

Lastly, in order to stay organised and on top of all your duties as a business owner, opting for a dedicated hospitality record storage service is the best option. Indeed, it will free you from the daily effort of managing documents, but that’s not it. All of your important records will be kept safely stored by the storage company which will allow you to:

Save space in your premises
Keep on top of paper and digital records
Safeguard your assets during the whole document lifetime.
Control your information flow
Provide easy access to records to the appropriate personnel and stakeholders
Ensure complete regulatory compliance regardless of your sector

This is why the hospitality and retail sectors require an experienced information management partner to assist them in securely storing their records, reduce costs and save space (amongst others).If you are interested in hospitality record storage, visit our website or get in touch with us!

SPACE SAVINGS TIPS FOR PAPER STORAGE

Wed, 09 Mar 2022 17:53:56 GMT

SPACE SAVINGS TIPS FOR PAPER STORAGE

Whether you want to store personal paper records or professional paper records, setting up a storage solution can quickly turn into a nightmare if you are not prepared. Some will prefer digitalising everything while others will choose archive storage. If you plan to keep your files for a long period of time, consider storing them in an archive storage facility. This will make organising your office or home easier, as well as freeing up additional space while keeping your vital documents safe and secure.If you decide to store your important files in an archive storage facility, there are a few tips you should follow in order to make the experience as smooth and painless as possible. In this article, we will give you all the keys you need to self-store you important papers efficiently.

Setting up for storage

Paper that will be stored long-term should be printed on acid-free paper whenever possible as acid-free paper has a much longer lifespan than regular paper. It is also necessary to regulate the humidity levels and light and heat exposure in your unit. Taking all these precautions will allow you papers to stay in good condition on the long run.Unexpected damage could occur despite taking all essential procedures to ensure the integrity of your documents. Accidents or natural catastrophes are examples of events that might cause significant damage. However this is not in your control. To avoid stress linked to this possibility, you should consider making multiple copies of originals and consider digitising everything, or at least the most important files.

Organisation

Make sure that each box or container is neatly labelled with a permanent marker pen or with stickers before you begin putting you documents in storage. This will make finding what you need much quicker next time you need to find a document.
Make a note of everything that you wish to store to ensure that you know exactly what is stored and where it is stored.
Creating a list while you pack for storage will allow you to keep track of everything and will help you see if anything has been forgotten or misplaced.
Make sure your boxes are evenly distributed. Boxes should not be overloaded. Your boxes should then be arranged evenly, with the largest on the bottom and the smallest on the top.
Put the most frequently used documents at the front of the box. Organise your storage unit by placing any items that you believe you will need in the near future at the front of the unit. You will then be able to conveniently access them without having to completely unload and repack your entire storage unit.

If you are interested in storing your important documents, we can help! We offer an archive service with free initial box collection, fireproof storage, storage to destruction service as well as document indexing, tracking & retrieval. Our facilities are fully compliant with GDPR and areISO 9001 & ISO 27001 certified. We offer business archive storage, financial storage, legal archive storage, medical archive storage, document indexing, document scanning, document storage boxes as well as an online file management service.With our archive services, you are in control.

We make the storage process very transparent so you can keep an eye on everything. With our management service you can simply manage documents, index, search, and retrieve information from the convenience of your own home or workplace. For storage, you can use your own boxes or we can provide you with archive boxes. You can contact us anytime for document retrieval or more. We will accompany you all the way to secure destruction of no-longer-needed documentation. We will assist you even step of the way! To learn more, visit our website or get in contact with us.

WHY CHOOSE FLEXIBLE STORAGE SOLUTIONS

Thu, 17 Feb 2022 17:53:56 GMT

WHY CHOOSE FLEXIBLE STORAGE SOLUTIONS

There are so many storage companies on the market. So why should you choose us over hundreds of other companies? As you are aware, selecting organisations with whom you can establish a long-term connection and rely on can be a challenging task. Here are some of the reasons why choosing us is a good decision for your business.

Our ethos

We consider our work to be more than simply a job; we take great pride in the solutions we offer for our customers. We endeavour to provide services to a high level of excellence to ensure client satisfaction. At Flexible Storage Solutions we strive to reach the highest standards of quality.

Our experience

Flexible storage was established in 2005. Since then, a lot has happened. We have served hundreds of clients at our state-of-the-art storage facilities. The level of service we offer has resulted in us building a great reputation and a strong client base. We have learnt a lot along the way which helps us provide you with the best possible services every day.

Friendly advice and assistance

We want your storage experience to be as stress-free and flexible as possible, which is why we're always available to make sure you're satisfied with your unit and that you're getting the most out of your new storage facility. Our friendly customer service team are available to resolve any issues you face whilst utilising our self-storage, archive storage or confidential waste services. Issues are unlikely but if they do arise, we will solve them as soon as we possibly can.

Safety

At flexible storage solutions, we take safety very seriously. This why we have put in place many security protocols to make sure that our clients, our employees, and everything that we store are always safe. Our storage premises are fireproof, waterproof, and monitored by CCTV 24/7. But our security processes don’t stop there! We also care about your data. We are fully GDPR (General Data Protection Regulation) compliant and make it our mission to be the securest option for all your needs. You may rest easy knowing that your belongings are in good hands thanks to our top-notch security.

Trust

Over the years we have created many strong relationships with clients in all sorts of industries. From healthcare to law firms to global freight, we have been chosen by the best professionals out there. When you sign up with Flexible Storage Solutions, you are in good hands.

Transparency

No hidden costs or charges. We believe in being upfront with fees and costs which is why we will always inform you of any changes to your account. You are in total control, always.

Simplicity

We are easy to work with. No fuss and no nonsense, we focus on providing you with exactly what you need. We are dedicated to delivering exceptional service. If you would like to find out more about how we could support your business, please contact our team .

HOW TO CORRECTLY DISPOSE OF WEEE WASTE

Thu, 20 Jan 2022 17:53:54 GMT

HOW TO CORRECTLY DISPOSE OF WEEE WASTE

What is WEEE?

WEEE stands for Waste Electrical and Electronic Equipment. This term covers most electrical products that are battery or plug operated. This includes products such as:

Hard drives containing sensitive information.
IT and telecommunications equipment such as monitors, servers, keyboards and printers.
Household equipment such as TVs, radios and video cameras and musical instruments.
Electrical and electronic tools such as drills, sewing machines and nail guns.
Solar panels
Lighting equipment such as straight fluorescent lamps and compact fluorescent lamps.
Medical devices such as dialysis machines, ventilators, monitoring appliances and radiotherapy equipment

You can find a comprehensive list here.

Why is WEEE recycling important?

In the last 10 years, technology has evolved very quickly. We are now surrounded by amazing smart-phones, tablets, TVs, laptops and other gadgets that we use on a daily basis. The dark side of this is the fast technology turnaround that it creates, resulting in a large amount of obsolete products that end up in the landfil.

Not only does this lead to waste cannot be reused, it also has to be transported and takes up a lot of space. Furthermore, it can result in harmful metals soaking into landfill soils and polluting water supplies.

How do I get rid of unwanted WEEE?

Households and businesses in the UK throw away an estimated 2 million tonnes of WEEE goods each year. As a result WEEE recycling has turned into a specialised field within the waste and recycling industry. It is a fast developing sub-sector, thanks to the 2006 WEEE Regulations. These regulations have the objective of limiting the amount of WEEE and their harmful components ending up in landfill.

Under the WEEE regulations, householders have a duty to dispose of their electrical waste in the correct manner. This means that if electrical or electronic equipment has a crossed out wheelie bin symbol on it, you should not dispose of in your household bin.

There are a few different ways to safely dispose of unwanted WEEE including recycling schemes, confidential waste collection and council recycling systems.

1- Retail return recycling

To avoid WEEE being disposed off incorrectly by consumers, the 2006 WEEE regulations stipulate that producers and retailers are responsible for collecting, repurposing or disposing of electrical and electronic equipment brought back by businesses and individuals. This means that distributors have to offer to consumers a take-back system where WEEE items can be disposed of free of charge. Retailers and producers will recuperate your WEEE free of charge and will also take old appliances when you are purchasing a new one.

2-Council Recycling system

Another way to dispose of WEEE is to bring your unwanted technology to your local recycling centre for free disposal. You can find more information on your local council’s website, as the services offered will depend on your local authority.

3-Professional WEEE recycling service

If you have a large amount of WEEE waste that needs to be correctly disposed of then you can contact a waste management company. Here at Flexible Storage, we offer ad-hoc as well as regular collections from offices or home offices to dispose of confidential waste. This includes electrical equipment, sensitive documents and data tapes. To find out more about how we can support your business, please contact our team.

If you wish to learn more, the Department for Innovation and Skills has issued Government Guidance Notes (PDF) that provide more information on the WEEE Regulations.

CHRISTMAS DECORATION AND SEASONAL STORAGE

Tue, 14 Dec 2021 17:53:53 GMT

CHRISTMAS DECORATIO N AND SEASONAL STORAGE

As Christmas comes and goes, one of the biggest hassles can be storing Christmas Decorations and Seasonal goods! Using external storage solutions may be a way to help you optimise your space from year to year, only having your decorations around through the festive period. We have put this blog together to help you understand the benefits of using Christmas decoration and seasonal storage out with your property.

Christmas Decoration and Seasonal Storage for Businesses

If you are a business with a physical location, it is likely you will have a large tree. Along with this, there will be baubles and other ornaments to hang on the tree. Additionally, you might have other decorations around your office, store, restaurant, or other commercial property. These can take up a lot of space when it comes to storing them year-on-year!

As property prices in London and the South-East continue to rise, space becomes increasingly valuable. Using off-site self-storage solutions has become a popular way of optimising business space and storing Christmas decorations efficiently.

One of the most important factors to consider when looking into off-site self-storage solutions for Christmas decorations is flexible and cost-effective contracts. This helps keep margins as low as possible with the option to adapt as your business needs change. At Flexible Storage we give short-term rolling contracts which help keep costs to a minimum. You can also rent storage units when required, which is cost-effective for seasonal decoration storage. Our storage facilities also offer high levels of security, which gives you the peace of mind that all items are safe.

Christmas Decoration and Seasonal Storage for Personal Use

Christmas decoration and seasonal storage for personal use can become very difficult. This is especially true if you don’t have an attic or other large area for storage in your home because Christmas lights, artificial trees, garlands, and baubles can take up significant room. Many of us have experienced trying to cram everything into a cupboard at the start of January, hoping the pile won’t collapse and fall out on top of us!

One way that you can store Christmas decorations for your home is through flexible self-storage options. This means that you don’t need to think about decorations for the majority of the year, only having them in your property when they are required! You can then use your space efficiently, keeping hold of the items you need on a regular basis. Additionally, all items are held securely with effective measures in place to prevent damage or theft.

Another option you have for Christmas decoration and seasonal storage is grouping together with some friends or neighbours. You can then share the cost of a storage unit throughout the year. This is a great way of keeping your costs even lower!

If you are interested in Flexible Storage providing you with Christmas decoration and seasonal storage, please do get in touch . Our consultants will help you assess your storage needs and put together a cost-effective quote.

A GUIDE TO STORING MEDICAL FILES

Tue, 23 Nov 2021 16:21:18 GMT

A GUIDE TO STORING MEDICAL FILES

Storing medical files securely is essential, and there are a number of regulations which must be met. Mistakes can be damaging to your organisation and the patient. We have put together a guide to storing medical files in order to help you understand the best practices.

Length of Storage for Medical Files

The minimum length of retention for storing medical files can vary depending on their purpose.

In the UK, physical GP records must be kept for the patient’s lifetime and 10 years after the death of a patient. Furthermore, electronic patient records must not be destroyed or deleted for the foreseeable future.

The length of storage for hospital records in the UK has more variation. You need to store most hospital records for 8 years after the conclusion of treatment or death. Exceptions include maternity records, which must be kept for 25 years after the birth of the last child. Files for children and young people are to be stored until the patient's 25th birthday or 26th if the young person was 17 at the conclusion of treatment, or 8 years after death. Furthermore, mental health records are stored for 20 years or 8 years after the patient has died.

It is important to note that there are different regulations for storing medical files in Scotland.

How to Store Medical Files

Most medical files are now stored online. However, there are many cases where storage of physical, paper copies are also a requirement. For example, the Lloyd George medical records.

Because the nature of medical files is highly confidential, strict procedures must be in place. One of the most important legal regulations to follow is the UK GDPR and Data Protection Act 2018 which sets in law how to handle personal information. Other legal regulations include Public Records Act 1958 and Local Government Act 1972, Freedom of Information Act 2000 and the Health and Social Care Act 2008. The Records Management Code of Practice 2021 provides comprehensive details on all requirements for storing medical files.

Where to Keep Medical Files

It is possible to store physical and digital medical files both on-site or off-site. Storing files off-site is often the most practical option, as you save physical space and file management is made very convenient. You can then easily access digital files from a secure digital platform.

Off-site solutions such as Flexible Storage must ensure that there is a full inventory of what is held off-site, and a disposal log is kept. They also must apply retention periods to each record and show evidence of secure disposal of records and information.

Protecting Medical Files

In order to meet legal regulations, precautions must be taken to keep files confidential. One of the major benefits of storing medical files off-site is the high level of security. At flexible storage solutions, we use steel storage units to store medical files. Protection against fire and water is important to ensure the files are not damaged. Additionally, files must have 24-hour security and surveillance to prevent theft and vandalism.

If you are looking for more information about securely storing medical files for your organisation, get in touch with one of our professional storage consultants today. We will create a quote based on your medical archive storage needs.

BENEFITS OF HOLDING MEDICAL FILES OFF SITE

Thu, 21 Oct 2021 15:21:19 GMT

BENEFITS OF HOLDING MEDICAL FILES OFF SITE

Medical Files are highly confidential, and a well-organised system is vital to delivering professional healthcare services. For both public NHS and private healthcare organisations, storing your medical files off-site can be one of the most efficient ways of managing your medical records and documents. This blog will help you understand the benefits of holding medical files off site.

Save Physical Space

While many medical files are now being stored online, there are also legal requirements for most to be stored as a physical paper copy. This takes up valuable space within surgeries. By storing medical files off-site, you can use the space to improve treatment zones.

Improve Access Efficiency

All medical files are collected, indexed and stored within a specialised archiving centre. This ensures excellent organisation for all documents and records. Storing your medical files off-site still allows you easy access to the documents you require through digital document management. This gives you full online access to manage and retrieve files from your computer while being fully compliant with GDPR regulations. As a result, this can help you improve patient confidentiality and accuracy. Storage facilities can also efficiently accommodate organisations with complex patient record archive arrangements. This makes sure you comply with all responsibilities set out by the Care Quality Commission (CQC).

GDPR Compliant and ICO Registered Filing Systems

One of the most challenging yet crucial aspects to storing medical files is ensuring you are fully compliant with the General Data Protection Regulation (GDPR) and the Data Protection Act 1998. Off-site storage for your medical files ensures you are fully compliant. This gives you more time to focus on your day-to-day work. Additionally, off-site file storage is registered with the Information Commissioner’s Office (ICO).

Easily Access and Audit Medical Health Records

You can conveniently access medical files through the highly secure digital document management system. This system helps you remain compliant with keeping medical audit records. Once medical files are logged and stored off site, the system will record any activity or changes to the files. This creates an accurate audit trail. This is then documented and kept for the lifespan of the medical file.

Digitisation of Frequently Used Medical Files

One of the benefits of storing your medical documents off site is that you can access files in current use on an on-going basis. Through secure digital document management, you can quickly access a ‘live’ version of the medical file online. This ensures your records remain secure, accurate and up-to-date.

Advanced Security for Medical Files

One of the most important benefits to holding medical files off-site is the extensive levels of security. This applies to all physical copies of documents. In facilities such as flexible storage solutions, highly secure steel storage units hold all files. These are also water and fireproof, keeping files as safe as possible from theft, burglary or vandalism. 24-hour CCTV surveillance protects the facility. This is then operated by DBS-checked staff. This guarantees that all documents receive the maximum level of protection possible.

If these reasons for holding medical files off-site can benefit your organisation, get in touch. One of our storage consultants can arrange to visit you to discuss your requirements.

WHAT DO I NEED TO DO WITH MY PRACTICES OLD MEDICAL RECORDS?

Fri, 24 Sep 2021 15:21:17 GMT

WHAT DO I NEED TO DO WITH MY PRACTICES OLD MEDICAL RECORDS?

Medical practices in the UK are required to store medical records for long periods of time, which can make storage a bit of a challenge, especially for smaller practices. NHS standards mean long periods of retention for most medical records including notes, medical records and legal documents in case they are needed in the future.

How to decide which records to dispose of and which to store?

As mentioned above, most medical records are required to be stored for long periods of time, so it is vital you correctly identify which documents can be disposed of and which require storage.

Categorising paperwork is the easiest way to begin the process of deciding what can be disposed of and what needs to be kept. Any materials that can be categorised as financial, meeting minutes or marketing material should be able to be disposed of without hassle. We do recommend utilising a certified confidential waste disposal service when disposing of and shredding to ensure you maintain patient confidentiality and comply with GDPR policies.

Patient records are usually required to be stored safely and accessibly for the duration of the patient’s life, and in some cases for up to 10 years after death. You can use a range of government tools to cross-reference information including the government’s Will and Probate Search. If you are a small practice, it is likely you won’t have the physical storage space to safely store all documentation. This is why we offer medical archive storage as well as providing you with medical storage boxes also known as ‘Lloyd George’ storage boxes.

Can Flexible Storage Solutions store my practice’s old medical documents?

Yes, here at Flexible Storage we offer medical archive storage solutions to make the storage of your documents simple and reduce the amount of paperwork stored on-site at your practice. We store medical records using Lloyd George records boxes, these boxes have been used for years in the UK and provide secure storage of confidential medical records and documents.

Our team have years of experience safely and securely storing medical records. Our file management system is fully GDPR-compliant and gives you online to access to manage and retrieve medical documents stored at our facility from your desk.

Can Flexible Storage Solutions destroy my practice’s old medical documents?

At Flexible Storage, we offer a confidential waste service, meaning that we can indeed dispose of any obsolete medical documents. We can facilitate the secure destruction of your confidential medical waste through our fully licensed, GDPR-compliant partner. Our service guarantees that your documents will be professionally shredded, and each destruction will come with full certification for peace of mind.

To find out more about our medical archive storage and medical confidential waste disposal services, contact our team.

PREPARING FOR THE 4TH JULY

Fri, 25 Jun 2021 15:21:01 GMT

PREPARING FOR THE 4TH JULY

Drink anyone?

So this is it! After the government’s announcement allowing pubs, restaurants, hotels and hairdressers to reopen on the 4th July, is your business prepared?

Even though the Prime Minister has said that ideally, people should remain 2 metres apart, a 1 metre plus policy has been introduced.

Dinner is served

Have you, as a restaurant or pub considered the impact on your current layout? In pubs and restaurants, it’s not just about leaving at least a 1m gap between tables, but you will also need to consider allowing space for people to pass between those tables. Perhaps heading to the bathroom or the bar. Will a one way system need to be introduced?

With the new guidance suggesting that pubs and restaurants will all become table service, the spacing of your tables and chairs will become critical. Will you still adhere to the 2m policy, or try to get as many customers in as possible with the 1m plus rule?

More so than ever, your business is going to have a surplus of furniture.

Haircut Sir?

As a hairdresser, will you have to think about installing screens between clients, whilst also allowing you space to manoeuvre around them? Space in most salons is at a premium as it is, with workspace, reception space and rooms for your stock. What is going to happen with the additional chairs that will need to be moved out of the way for people to work safely?

Don’t feel the need to rush and sell your surplus furniture though.

At Flexible Storage Solutions, we have the space for you!

Our Self Storage for Business Use, can give you the temporary storage space you’re looking for during the ongoing pandemic and social distancing rules. We can offer short-term rolling contracts, giving you the flexibility you need in these uncertain times. When social distancing rules are lifted further, you may require some of your stock back. With our contracts you can rent more or less storage as needed. With space being at such a premium in London and the South-East, and commercial prices being so high, allow us to give you the flexibility to use only the space you need and for the exact amount of time you need it.

Rules and guidance for so many countries is constantly fluctuating, so we can help you by providing the space you need. We all have to hope one day that Covid-19 will be a thing of the past, allowing daily life to continue as it was before. But who knows if social distancing will be the new normality for so many of us. By renting storage space from us, you know your goods are in safe hands.

Our storage facilities offer a higher level of security than traditional lock-ups provide. With 24/7 CCTV surveillance and on-site staff coupled with industrial strength locks, your know your goods are well protected. We make it easy for you to gain access to your items when needed, with access-controlled gates, using unique codes and phone number recognition, making is as convenient as possible to allow you access to your storage items.

And in a world where a pandemic isn’t enough of a worry, be sure that our containers are also fire and waterproof.

IS ARCHIVE STORAGE A GOOD OPTION FOR PROBATE LAWYERS

Fri, 18 Jun 2021 15:21:14 GMT

IS ARCHIVE STORAGE A GOOD OPTION FOR PROBATE LAWYERS

ARCHIVE STORAGE FOR PROBATE LAWYERS

Despite much digitalisation of the legal professional, some aspects still require traditional letters and paper documents. Research by Exizent revealed that 80% of probate cases require a minimum of 10 letters to be sent whilst 33% of probate cases require up to 50 letters to be sent to parties involved.

With so many letters and pieces of paperwork being sent backwards and forwards, it is no surprise that the probate industry is very paper heavy. Archive storage is a great solution for legal professionals in the probate industry, and here’s why.

Space-saving

Many legal professionals have made the decision to downsize their offices or move to remote working as a result of the COVID-19 pandemic. A smaller office, of course, means less storage space. This is a challenge for those working in probate as so many documents need to be stored during the probate process and with some probate cases taking years to resolve, this can cause a big problem.

Our archive storage offers a secure facility to store important documents. Whether you are a small legal firm that requires a couple of boxes or a larger firm that requires many more, Flexible Storage Solutions can help. Our archive storage service also includes indexing of documents and file management, so should you require documents stored in our archive facility, we can access them quickly for you.

Regulatory compliant

For those working in the legal profession, compliance with data and privacy laws is of upmost importance. Our archive storage service complies with GDPR regulations as well as data protection laws. We pride ourselves on the safe and secure storage of any documents in our care when utilising our archive storage service, and to provide further peace of mind, all of our staff are security vetted.

A bespoke archive storage service

As a legal professional, your job is stressful enough without having to think about where to securely store your clients’ documents. Flexible Storage Solutions can take care of every aspect of archive storage. Our team can collect, index, and store all your records and documents in our secure archiving facility. We also offer an online file management service that will provide you with full access to manage and retrieve documents via our website.

Archive storage is a great option for those working in probate, particularly as probate documents are required to be retained for a minimum of 16 years. To discuss how Flexible Storage Solutions can support your business with our archive storage service, please contact the team on 0800 52 1117 or use our online contact form.

HOW DO I KNOW MY DOCUMENTS AND DATA ARE PROTECTED?

Wed, 26 May 2021 15:21:14 GMT

HOW DO I KNOW MY DOCUMENTS AND DATA ARE PROTECTED?

Here at Flexible Storage Solutions, we have years of experience storing and managing confidential, sensitive documents and items. To give you complete peace of mind your documents and belongings are in safe hands, we have detailed each of the steps we take to ensure the highest security standards below.

ISO 27001 and ISO 9001 accredited

What is the ISO 27001 accreditation? The ISO 27001 accreditation is an internationally recognised best practice framework for Information Security Management Systems (ISMS). The accreditation demonstrates that a business is run to the highest information security standards and has taken the necessary steps to protect against potential threats. ISO 9001 is a Quality Management System with clearly defined business processes. The ISO 9001 accreditation demonstrates that a company is committed to providing products and services to a defined, high standard.

Flexible Storage Solutions is proud to be ISO 27001 and ISO 9001 accredited, proving we have extremely high standards when it comes to safely storing and managing our customer’s documents and data.

Fully GDPR compliant

The General Data Protection Regulation (GDRP) came into effect in 2018, businesses are required to store and protect data in line with these regulations. We are fully GDPR compliant across all of our services including document storage, management and destruction. At Flexible Storage Solutions, we take all the necessary precautions and procedures to ensure your data is always protected.

Secure storage facility

Our storage facility is both water and fireproof, the units we use are made from 2mm thick steel and are protected by hardened steel locks. Our premises also have the highest security standards with security alarms, 24 hour CCTV surveillance and on-site staff to ensure protection 24/7 for all items in our care. We also use a secure code system that allows customers to access their storage units using a unique code that can only be used by them.

Vetted staff

To provide you with greater peace of mind, all of our staff have been security vetted and DBS checked. Every member of staff at our facility from our drivers to admin team, have been through rigorous background checks. We also provide our staff with full professional training in accordance with GDRP and security regulations.

If you would like to find out more about the protocols in place to protect your documents or items, or if you would like to enquire about our services, please call the team on 0800 652 1117 or use our online contact form.

PREPARING TO RETURN FOR THE OFFICE AFTER LOCKDOWN

Sun, 21 Mar 2021 16:21:12 GMT

PREPARING TO RETURN FOR THE OFFICE AFTER LOCKDOWN

For many of us, it has been a very long time since we were last in the office. Covid-19 has meant the majority of the UK workforce have turned kitchens, bedrooms and garden buildings into home offices. As restrictions begin to lift and we begin to return to some form of normality, there are a few things to consider when preparing to bring your team back into the office.

Space

As your employees return to the office, some form of social distancing is likely to remain in place and as a result of the pandemic your team are probably going to want a little more distance between them and their colleagues.

The needs for more space between desks could leave you with surplus furniture, of course you won’t want to dispose of the furniture so you will be looking for storage. At Flexible Storage Solutions we offer secure self-storage at our storage facility. Our storage facility is fire and waterproof, has 24/7 CCTV surveillance and on-site staff giving you complete peace of mind that your furniture is safe and secure, ready for whenever you may need it.

Destruction or storage of confidential documents

A return to the office means there will be confidential documents on site once again, it is paramount that documents are stored or disposed of correctly. This is particularly important for those in financial, legal and medical sectors.

At Flexible Storage Solutions we offer a range of options to ensure your documents are handled correctly. We offer a complete confidential waste disposal service that includes a scheduled or ad-hoc collection from your office, secure transfer of your documents for destruction and a certificate of destruction. Our confidential waste disposal service is fully GDPR compliant and all of our staff are vetted and trained to the highest standards. We also offer confidential waste bins with flexible contracts to support the implementation of clean desk policies.

Perhaps you don’t need to dispose of your confidential documents yet and instead need somewhere to securely store them. If this is the case, we recommend utilising our archive storage service which includes collection, indexing and tracking your documents. We also offer a document scanning service that allows instant retrieval and copies of your archived documents, this service uses our secure online file management system to ensure an efficient system for tracking and recording documents.

Safety protocols

As a business owner, you will likely need introduce some new safety protocols for your team, whether it’s a new health and safety assessment or a social distancing policy. You may also wish to implement new first aid and mental health training. There are lots of great places for information and we are always happy to discuss how we can help support your business.

For more information on any of our services please contact us on 0800 652 1117 or use our online contact form .

RETURNING TO THE OFFICE AFTER LOCKDOWN

Mon, 30 Nov 2020 16:21:11 GMT

RETURNING TO THE OFFICE AFTER LOCKDOWN

2020 has been a time of uncertainty for most. With the shock of the Covid-19 pandemic, nobody was prepared for what the year had in store, let alone business owners.

Although there are no guarantees, all we can hope is that we can start to get back to some kind of normality soon. Most governments have started to re-open their countries and hope to improve the economy by easing the lockdown measures so businesses can start to function as they once did.

We are still being advised to work from home if we can, but that is not always possible for some businesses. Now is the best time to start preparing yourself for returning to the workplace. Before you can do that, there are certain measures you will need to put in place.

Before allowing your staff to return to the office, you will need to make sure it is safe for them and any potential visitors who may attend your premises.

Steps you can take before returning to work

Here is a list of tasks you can carry out to ensure the safety of your employees and customers.

Carry out a full risk assessment and make sure you share this information with your employees to put their minds at rest.
Ensure you have washing facilities readily available to make sure everybody adheres to the local health authority guidelines.
If certain staff can work from home, try to make that possible for them where you can.
Explain social distancing measures and ensure all of your staff follow the procedures.
Advise your employees of the importance of healthy living to boost their immune system.

How can you use self-storage post lockdown?

During the lockdown period, businesses had to close, which no doubt had a huge impact on sales and the movement of stock. When you return to the work premises, it may be beneficial to have a temporary place where you can store your goods.

It may be that you sell a product that is sensitive to harsh elements such as the cold, heat or dust. By choosing to store your products in a secure storage facility, you will be keeping them safe until such time they are needed again. An example of this could be leather items or other delicate materials.

You may also notice an increase in hand sanitisers, cleaning products and PPE that you didn’t have to store before now. By keeping them in a self-storage facility, they will be out of the way but on hand as and when you need them.

Make more room for social distancing

If you have a small workspace, it can be difficult to put social distancing in place. It may be that you have bulky furniture or too many filing cabinets. This poses the risk of your employees accidentally bumping into each other. Now would be time to have a clear out. You don’t have to permanently remove the items, but by storing them in a self-storage facility, they will be on hand ready for when it’s ‘business as usual’!

Keeping secure data secure during and after lockdown

During the pandemic, it is likely you have been working from home. It would be tempting to dispose of commercial waste in your own bins, avoiding cluttering up your home. Not only is this a breach of data protection, but you are also risking the possibility of crimes such as fraud, and you could potentially be faced with fines.

As a business owner, it is your responsibility to prove any confidential waste is destroyed of in a responsible manner, not only yours but your employees who are also working from home.

Offering your employees the option of temporary storage will prevent any possible data protection issues. Confidential waste that is no longer needed could be taken to a secure facility where they provide an archive storage and confidential waste service.

At Flexible Storage Solutions, we can help you get back on track. We offer a reliable and professional self-storage and waste management service.

Should you wish to discuss your requirements in more detail, please don’t hesitate to contact us , and we will be happy to assist.

STORAGE SOLUTION FOR WHEN YOU ARE DOWNSIZING YOUR BUSINESS PREMISES

Fri, 06 Nov 2020 16:21:09 GMT

STORAGE SOLUTION FOR WHEN YOU ARE DOWNSIZING YOUR BUSINESS PREMISES

If you are a business owner and own or rent your premises, you will understand how difficult these unprecedented times are at the moment with the current COVID-19 pandemic. Office space can be costly, and perhaps you have reached a point that downsizing your business seems like the only realistic option. It is not an easy decision to make! The reality is, to keep your business running and stay competitive, downsizing your office or storage space will reduce costs in the long run.

Benefits of downsizing

Running a successful business is stressful at the best of times. From worrying about cash-flow, keeping you and your employees safe and in some cases, being unable to borrow as and when needed. Most businesses will agree that if they find themselves in financial difficulty, by reducing upfront costs is key.

Although downsizing isn’t always a choice, there are several benefits to gain. Not only are you freeing up your financial resources, but you will also be allowing greater flexibility by generating an additional income.

Another benefit is being able to relocate. Due to lowering your costs, you are more likely to improve your operations and allow new customers to find you.

When is it time to downsize your business?

It is unlikely you will wake up one morning and decide now is the time to downsize. Chances are you have probably noticed a change in your finances over time, and will need a plan of action. Ask yourself the following questions!

Have you noticed an increase in your overheads?
Are you paying suppliers more money due to recession?
Have you noticed your sales have decreased dramatically and you are struggling to restock?
Is it impossible to undercut your competitors?

If you answer yes to any or all of these questions, the best option is to reassess your finances. Once you have made that decision, put together a plan and be proactive.

How can self-storage help your business?

Every business will benefit from taking stock of what they need and anything that is simply collecting dust. When choosing self-storage for your business, this will be the perfect opportunity to have a clear out, making more room to expand.

With that said, all businesses will have a collection of paperwork they have stored over the years. Some may include confidential information such as invoices and private records for your employees.

Flexible Storage Solutions covers Central London and the home counties, offering a self-storage service that will take care of your requirements. Not only will we keep your furniture and equipment safe, but we also have a confidential waste disposal service, destroying any data you no longer need to keep.

We offer a bespoke archive storage solution and can give you a price based on your individual needs

You can rest assured that whilst you are concentrating on keeping your business thriving, your belongings will be in safe hands. We have various size units available and allow easy access as and when needed. For more information on how we can help with your self-storage needs, please don’t hesitate to contact us, and we will be happy to answer any questions you may have.

REASONS WHY STUDENTS COULD BENEFIT FROM SELF-STORAGE

Fri, 23 Oct 2020 15:21:10 GMT

REASONS WHY STUDENTS COULD BENEFIT FROM SELF-STORAGE

Are you a student and finding it difficult to make space for your extra books and equipment? Perhaps you have taken up a hobby for when you are not studying, and your sports equipment is slowly taking over your room. Below are just some of the reasons a student can benefit from using self-storage.

Space has run out

As you look around your room, have you noticed less floor and workspace? If so, it is time to consider having a sort out. Trying to concentrate in a cluttered environment can be difficult. By choosing self-storage, you wont need to throw anything away, simply store it until you need the item again.

Avoid moving belongings between properties

Students tend to go back home every academic year. Sometimes they will return to their original accommodation, whilst other times they will be moving into a new home on return. Either way, you will want to avoid constantly moving your belongings with you. By choosing self-storage, you will have peace of mind that your possessions are safe.

Create space for a hobby

Being a student at University is a stressful journey, and you will no doubt need an outlet. Taking up a sport you enjoy will help take the pressure off, and give you something to do when you need a break from your books. Some hobbies come with bulky equipment. For example, you might enjoy kayaking. A kayak isn’t an item you can pop in the wardrobe. By choosing self-storage, you can safely store your equipment and take it out as and when you need it.

Keep your possessions safe

It is a strong possibility that starting University is the first time you have had to share a living space with somebody other than family. It is not unusual to be concerned about the safety of your property. It takes time to get to know your fellow students, and in the meantime, it would give you peace knowing your valuables are safe in self-storage.

Running an online business

Being a student can leave little time for anything else. Some students will have a part-time job to earn extra money. Online selling is a popular choice. Perhaps you sell on eBay or Etsy and have crafts that you make on-demand. Self-storage is the perfect solution to storing your stock between sales.

International students

There are over 40 higher education institutions in London, all of which have a good reputation. It is not unusual for students to travel from other countries to study, and on occasion want to return home for their holidays. By storing your possessions, you can avoid having to ship them home.

Cost effective storage solution

We understand that being a full-time student at University can be draining on your finances. Flexible Storage allows students to store their possessions at reasonable prices. Another option is to share the cost with your friends. They will also benefit from freeing up some space.

Students who have been affected by Covid-19

2020 has been an unprecedented time for everyone. People have been unable to work, and students have been put into lockdown all over the world. For some students, they were fortunate enough to return home, whilst others have had to remain in their student accommodation. This has been especially difficult for students who have travelled for their studies from overseas.

If you have decided to return home temporarily, by choosing self-storage, you won’t have to worry about transporting your belongings. They will be kept safe and secure, ready for when life starts to return to some form of normality.

Flexible Storage is located in West Thurrock. Our storage facilities make it convenient to access belongings for students from London and the South East.

Should you require more information on how we can help, please don’t hesitate to contact us and we will be happy to help.

HOW SELF-STORAGE CAN BENEFIT YOUR BUSINESS

Wed, 07 Oct 2020 15:21:05 GMT

HOW SELF-STORAGE CAN BENEFIT YOUR BUSINESS

If you are considering becoming a business owner, self-storage can be beneficial to your company for several reasons. Let’s face it space costs money. Even if you are already an established business owner, you could still benefit from self-storage. Here are some examples of why self-storage can contribute to business growth.

Office space

Many business owners choose self-storage instead of renting an office. This is especially the case when working remotely or for those who work online. Self-storage is the perfect solution for storing equipment and even keeping paperwork safe.

Increase your stock

Keeping stock on site isn’t always an option. When you opt for self-storage, you can keep larger amounts of stock without sacrificing space. If you buy in bulk, you are less likely to have stock shortages in the future, negatively impacting your business.

Self-storage is a competitive industry

Because self-storage is such a competitive industry, you won’t have any problems finding one local to you. Plus, you should be able to rent one a lot less costly than if you were to rent an office.

Flexibility

When you rent office space, you will likely have to sign a contract committing to renting the property for a certain length of time.

Choosing self-storage is usually the most flexible option. Plus, it will be far more cost-effective. Most self-storage providers will allow you to change the size or your unit as and when you want to. This is great if you plan on expanding your business.

More productive than office space

If you have extra stock, the furniture you want to keep or general equipment that you don’t need daily, self-storage is the perfect alternative to office space. Even if you do have an office, by freeing up space, you will be encouraging a more productive environment for your employees.

Keep your belongings safe

Self-storage units are a safer option when it comes to storing your belongings. It will give you peace of mind knowing that your equipment is safely locked away. Another important factor to consider is the storage is in fire and waterproof containers, therefore preventing possible damage.

Solution for archiving

Businesses can accumulate years of documents. Some of these are important and although not required daily, will need to be kept for future reference. By choosing self-storage, you will have peace of mind that they are safe and secure.

Temporary storage solution for business transitions

With most businesses, there will come a time you may need to renovate your premises, or in some cases relocate. During these times, self-storage is a functional option for temporarily storing your equipment, furniture and paperwork.

Storage for seasonal stock

Throughout the year your office will accumulate seasonal items.

A prime example is Christmas decorations and perhaps unsold stock. Although you would no doubt prefer to sell the items, you may choose to store them for the following year. By choosing self-storage you will be freeing up space, whilst ensuring your stock is in a safe place.

No business rates

Storage units are not considered an extension of your business or premises. With that said, there is no reason you can’t use it as one. When it comes to the end of year accounts, you will notice that more of your money is going into your business and less spent on taxes. By renting self-storage you won’t be increasing the value of your property, but you will benefit from the extra space.

For more information on how we can help with your storage needs, please contact us and we will be happy to answer any questions you may have.

DECLUTTER YOUR HOME WITH SELF-STORAGE

Wed, 09 Sep 2020 15:21:08 GMT

DECLUTTER YOUR HOME WITH SELF-STORAGE

When you look around your home, do you think you have a clutter problem? Maybe you find it hard to throw items away that hold fond memories. As the saying goes, ‘you can’t reach for anything new if your hands are still full of yesterday’s junk’. Try telling that to your child who can’t bear the thought of saying goodbye to their favourite teddy! Fortunately, they don’t have to if you consider hiring a self-storage unit.

Clutter will not only affect the appearance of your home, but it can also have an impact on your mental wellbeing. Too much clutter and disorganisation can leave you feeling overwhelmed and sometimes even a little suffocated.

If you find that you are having to constantly move items around, you struggle to find room for new ‘things’, or you have an overwhelming feeling of stress, it is probably time to have a clear out.

When the time comes to declutter, you can put pretty much anything into a safe and secure self-storage unit. Here are just a few suggestions:

Overflowing wardrobes

We are all guilty of holding on to that top that no longer fits! Hoping one day, we might squeeze back into it. Or maybe you have a wardrobe for every season. Pack it up and move it out! You can still keep hold of your collection of ‘old faithful’s’, but until you need them again, they will be safe, clean and dry in a self-storage facility.

Christmas Decorations

Guilty! Christmas has been and gone, and three months later they are either packed away in an overloaded loft collecting dust or worse still they are sitting in the hallway. Add them to your list of items that can be stored away and only bring out when needed.

Camping and Sports Equipment

When Winter arrives, chances are you won’t be bringing out the camping gear. Maybe hold on to the fishing rods, but the sleeping bags can be stored away until the sun is shining once more.

Music / Book Collection

If you are a bookworm or enjoy listening to music, chances are you have built up a collection over the years. Whilst books and CD’s are great to keep, especially if they are classics, they can take up so much space. Book pages are more likely to discolour whilst sitting on a shelf collecting dust than they will be safely boxed up, in a secure self-storage unit.

Spare Room

Do you have a spare room? More commonly known as ‘the junk room’! Maybe you have been meaning to clear it out and create an office space, or perhaps a toy room for your children. Either way, if there are items you want to keep but don’t need regularly, they can be stored away until such time you do.

Sheds or Garages

When you run out of room in the house, it tends to start overflowing to sheds and garages. You soon realise it’s a problem when the car no longer has a place ‘to live’! Pack it, store it and move the car back in.

Antiques and old Furniture

We all like to hold on to family heirlooms, not just for financial value, but because they may create fond memories. However, it doesn’t mean to say it matches the décor! You might not be a fan of the ‘antique look’ but can’t bear to part with it. That is where self-storage comes in handy. You can rest assured that your furniture will be kept safe and won’t discolour from sitting in the spare room facing the sun all day.

Finally, here are some tips to remember when questioning if you need to declutter:

If you haven’t needed it for some time, how can it be useful?
You will no longer put off inviting people over because you are embarrassed? Or worse still, more concerned with where they can sit!
Remember, space doesn’t have to be filled.
Declutter your home, declutter the mind.
It will be one less thing to clean.

For more information about our self-storage units, please don’t hesitate to contact us , and we will be happy to answer any questions you may have.

THE NEED FOR ARCHIVE STORAGE WHEN WORKING FROM HOME

Fri, 04 Sep 2020 15:21:06 GMT

THE NEED FOR ARCHIVE STORAGE WHEN WORKING FROM HOME

With the pandemic still clutching the world, many businesses have been forced to ask their employees to work from home. By working from home, many business owners and employees alike may have this false understanding that GDPR rules don't apply to them any more. The truth is, you couldn't be more wrong. If anything, this is where business's, small or large, should be extremely cautious on how they handle information, especially documents containing personal details.

With employees quickly adapting to their new-found working environment, it's easy to get lazy or complacent with how you handle any form of work related document. In the comfort of your own home, it's not uncommon for people to put documents in a compromising location. We're all guilty of leaving documents on the side where an unsuspecting loved-one may consider it rubbish and accidentally throw it away. For obvious reasons, this is a big problem.

Any organisation with a strong management team will have their own adequate approach to handling data for the best possible protection. However, if no clear rules have laid out then its absolutely imperative for employees to take it upon themselves to do the right thing. After all, if the worst were to happen, it would leave you at risk of losing your job or receiving necessary punishment.

With this is mind, we think it's important that every business consider the option of collecting employees work related documents for archived storage. It goes without saying that archive storage has a multitude of benefits. So how will this benefit businesses working from home?

Why is it important for businesses to consider doing this?

For us, that's an obvious answer. With every one of your employees working from home, it's almost impossible to see the extent of personal documentation printed. For all you know, some of your employees may have taken older documentation home with them before the lockdown ensued. Depending on your line of work, it may be incredibly important to retain this information for future reference. The only way to protect your

customers and yourselves is to ask all employees to gather and store any work related documentation for the anticipated return to office.

You can't leave anything to chance!

Every company out there wants to be seen as employee and customer friendly. The best way to achieve this is by being completely open, honest & transparent. It's simply not good enough to trust every individual to be handling critical information correctly in their place of comfort. You should never leave anything to chance, especially when its actually for the broader benefit of everyone involved. Given how many months have passed, archive storage is undoubtedly the smartest choice to make.

What's the best plan of action?

As lockdown measures slowly lift across the country, your companies handling of GDPR should have been outlined months ago. If you're still uncertain on the best way to tackle what could be a mammoth task for you, we can only suggest the following:

Ask all employees to gather any and all written or printed work related documentation
Have a dedicated individual to collect these documents from all employees
Store these documents in individually named & dated binders, folders or wallets
Request a quote or call us for an understanding on costs and time frames

If there's any uncertainty regarding the need for this documentation in the future, we would still recommend Archived storage as the choice to make. For more information on archiving documents and the full list of benefits, please visit here

CLEAN DESK POLICY

Tue, 23 Jun 2020 15:20:59 GMT

CLEAN DESK POLICY

Clean desk policies were initially introduced to ensure workspaces were clutter free, making them great looking spaces – ones that would also help increase productivity. It allowed flexibility of working spaces, making sure desks weren’t purely owned by one person.

With the implementation of GDPR in 2018, it became even more imperative to have a clean desk policy to help keep companies GDPR compliant – ensuring confidential files and information weren’t seen by prying eyes or falling into the wrong hands.

And now in 2020, a clean desk policy is now imperative - not only to make your business and office compliant with GDPR legislation, but also to make it more hygienic. If your desk is cluttered with paperwork, post-it notes, mugs and other personal possessions, how can you ensure everything is thoroughly cleaned at the end of the day, ready for any of your staff to use it the following day.

But I’m still working from home – why would I need a clean desk policy?

A clean desk policy doesn’t only relate to those people who are now back in the office. It’s now becoming clearer that many companies will be adopting new work from home policies for their staff post lockdown.

If you’re one of the many professionals that is still able to work from home, a clean desk policy is not just there simply to provider a clearer space for cleaning.

What would happen if you were to leave a confidential file at home on your desk, and the worst happened - you were broken into and that file was taken? What would be the legal stance for you, or your company in terms of GDPR?

What if you leave important documents on the kitchen counter and coffee was spilled on them – those ones being the only copy to work from – what do you do?

What if you have an important video call with a colleague or a client and private documents are on display?

A clean desk policy will help you organise your work space - reducing your stress and giving you that peace of mind you need. With some simple organisation, you can save time finding important documents and know that when you don’t need them, they’re safe and GDPR compliant.

With Flexible Storage Solutions we can offer you Business Document Storage, Financial Document Storage, Legal Document Storage and Medical Document Storage. We’re fully compliant with GDPR data protection regulations, so you’re in the safest possible hands. With our online file management service, we can index all of your business documents to make it easy for you to track and retrieve any of your files in storage, allowing you to have your space back at home and adhere to your clean desk policy…..and if the mood takes you, you can give your own workspace a quick wipe down!

The dreaded return to work

So working from home was your dream – no more early starts, the freedom to work in your pyjamas and avoiding the dreaded commute!!

Then lockdown began to ease…

In light of the current situation surrounding Covid-19, it is now more important than ever for those companies who are already open, or beginning to reopen, to implement a clean desk policy, not only for the security of documents but for your own staffs health and safety.

At Flexible Storage Solutions we can help you with the hire of our confidential waste disposal bins. You can ensure maximum hygiene standards are maintained at all times in the office. A simple slot in the top of the bin allows you to simply drop the documents in, leaving yourself and the bin virus free. No more office shredders, being operated by multiple people all day.

We’ll ensure contactless deliveries and collections and replace the waste disposal bags when it’s convenient for you. GDPR compliance is adhered to at every level; drivers and staff are vetted and DBS checked and your confidential waste has a certificate of destruction for every batch!

THE NEW NORMAL FOR LEGAL STAFF

Fri, 29 May 2020 15:21:00 GMT

THE NEW NORMAL FOR LEGAL STAFF

For years now, the push for businesses to implement ‘’work from home policies’’ and practices has been a conversation piece that’s never really taken off. The legal profession is typically slow to change, but being forced into the situation by the global pandemic, it has become clear that legal work can be done effectively and efficiently whilst working from a home office, or the kitchen table.

Due to coronavirus, working from home has rapidly become the chosen way of doing business for many industries, including the law. According to a new study involving legal staff, nearly two thirds of those who took part want to continue working from home after the lockdown restrictions are lifted. A third stating that not having to commute to the office was the top motivator, followed by not having to sit through so many meetings and a fifth cited the cost saving of not having to travel in daily.

What Happens Post-Lockdown?

Through talking to individuals within the legal profession, it has become clear that work from home policies are indeed going to outlast the pandemic, with many offices remaining empty and even closing, saving on rent, cleaning, parking and more. With this in mind, there are certain aspects of the working from home situation that requires a lot of care around handling confidential documents and the storing of these files.

Having access to a cloud based documentation is great and is very secure, however having physical copies of documentation around the house can cause its own problems. From family having access to the workspace where you complete your work, to the prying eyes and hands of children that can easily misplace something that they may have knocked off your desk or kitchen counter. Storing these documents at home can be overwhelming and can lead to your home office feeling cluttered and disorganised. Admin at home can be a large task too, with the cataloguing and managing of the legal records that you have started to accrue, this can be very time consuming, not to mention frustrating.

Adhering To GDPR Regulations

Legal documents should be securely stored but easily accessible, as some files such as wills will have to be retrieved at an indeterminate point in the future. The introduction of GDPR regulations in 2018 have made it more important than ever to ensure all of your legal documents, files, contracts and records are appropriately stored and easily retrieved.

At Flexible Storage Solutions, we collect, index and store all of your documents and legal records in our specialist archiving centre. Our storage services can be tailored to your specific needs and range from will storage to long-term ‘deep storage’ to an online file management service that gives you full access to manage and retrieve documents via the Flexible Storage Solutions website.

Legal Document Destruction And Confidential Waste

Legal documents and records can build up very quickly. Any files that are no longer useful or have exceeded their retention period will need to be securely destroyed. Do you have a confidential waste bin? Or are some legal documents ending up in a see through recycling bag that goes outside on a certain day of the week? Having a confidential waste bin located in your home office is a great way to ensure that the most sensitive of information and documentation is dealt with in the correct manner. Our team can arrange collection of the bins on a weekly, bi-weekly or monthly basis dependent on your needs

At Flexible Storage Solutions , we can ensure that your confidential documents are professionally shredded with our fully licensed partner company, certification will be issued after every destruction.

By taking advantage of our legal document storage services, you can securely store, track, dispose of and manage all of your legal files without worrying about finding the space in your home office to keep them.

THE BENEFITS OF SELF STORAGE WHEN WORKING FROM HOME

Fri, 22 May 2020 15:20:57 GMT

THE BENEFITS OF SELF STORAGE WHEN WORKING FROM HOME

Working from home used to be the dream for many, and now during these troubling times it has become the new normal. The explosion of advertising around technologies to connect teams and create a collaborative working space has made the move from office based work to a home based work environment pretty seamless.

Many workers have reported a better work - life balance, whilst many are happy with saving money on petrol and not being stuck in traffic on a daily basis and eliminating that long commute. Whatever sector you operate in, working from home will certainly have its benefits, and as we all settle in to our new routines, we have seen some issues arise that we feel we are in a position to help with.‍

We can’t solve every problem that you may encounter during this period. What we can do is give you some guidance on the services that we offer to support you.

Setting Up Your Home Office

With our self storage solutions, you can store whatever you need to create essential space for your new office. Whether its clearing out a room or making space in the shed, storing your belongings is the sensible choice in one of our water and fireproof units.

Our storage facilities give you the freedom to react to any changes that may occur through these troubling times, allowing you to swiftly take advantage of opportunities when they arise or limit damage if the situation is extended. Unlike commercial leases, you are not tied into lengthy contracts but can rent more or less storage units as and when you need to. Our short-term rolling contracts keep costs to a minimum and give you the flexibility to only use the space you need for the exact amount of time you need it.

Staying Organised And GDPR Compliant

It can be hard to stay organised when working from home, because all of your business things are amongst everything else. Having somewhere separate for your work things can be really useful. A space like self storage where you can visit, get files or information, and switch it with completed work, could be very handy.

Staying on top of your filing is very important, especially if handling documents of a legal nature or those that contains sensitive material. Files will naturally build up over time and our records management, and storage services ensure you are compliant with legal regulations – such as GDPR – as well as provide you with a secure space-saving solution for when your home office has limited space.

No space for stock?

A work from home setup is an excellent solution for running a business remotely, especially if you don't want to spend that much on a big space lease. Stock can take up a lot of space in the home, so if your work from home situation is causing you to have a lot of stock in your house, a self storage solution may be the perfect fit for you.

Ff you need to buy in bulk then you can have stock delivered to our facility. With our professional setup - which includes 24/7 access, CCTV surveillance and forklift trucks, your potential stock deliveries can be safely moved to your unit with complete peace of mind.

A Solution For Your Business

Our self storage solutions can help you work from home because it gives you room to grow. It enables you to utilise effective storage space without committing to warehouse space or office space. You can instead work from home whilst keeping your stock and other items in an affordable, flexible space.

For more information on how we can help you with your home working situation, get in touch with Flexible Storage Solutions today.

USING SELF STORAGE DURING CORONAVIRUS

Fri, 22 May 2020 15:20:56 GMT

USING SELF STORAGE DURING CORONAVIRUS

The outbreak of COVID-19 has certainly affected many of us in one way or another, whether you work for a company that has been affected by the pandemic and have been furloughed, or you have your own business and you are still confused about your entitlements and what state the economy is going to end up in. If you or someone you know has been affected by the pandemic then when it comes to storage, Flexible Storage Solutions can assist to help alleviate any unwanted additional pressure that you or your business may be experiencing.

What Do I Do With My UK Bound Delivery?

Due the the pause of many businesses usual day to day running, there have been some situations that have arisen that require some out of the box thinking. If you have made a large order which was due in to the UK, and no businesses, office or shops are open to receive this, what have you done? Flexible Storage Solutions are are able to receive stock and deliveries in to our storage depot, which is fully equipped with 24 hour access and forklift trucks. We have been offering clients short term rentals to help alleviate the worry of longer term rental situations.

Worried about how secure the items on your delivery will be? Don’t be, our storage facility offers a higher level of security than traditional lockups would usually provide. Our containers are water and fireproof and secured with industrial strength locks, we also keep staff on site and have 24/7 CCTV surveillance.

What About Personal Storage During The Coronavirus Pandemic?

With our self storage solutions you can eliminate the worry of where you may have to store furniture and belongings until a future date, keeping you free to concentrate on the things that matter to you at this time.

Our self storage services can help with a multitude of hurdles. For example, we all know that if you are part of a chain when purchasing a house it can be a stressful time period. One of the worries is having to have your belongings out of your current house by a certain time and if this certain time doesn’t align with the next part of the chain it can all start to tumble down like a pack of cards. With a short term self storage service you can move your items into one of our facilities while the house you are moving into frees up. This can be an invaluable option to have and also a well-priced one.

While we are on the subject of moving, self storage provides the perfect place for unused furniture to be stored if you are short term renting a furnished property. You can either store your belongings while you are in the property or store the current properties belongings here. Our self storage facilities are water and fire protected so you can be sure that none of your belongings will come to any harm.

Often, when removing furniture from a house, you may come across objects that are heavy or awkward to move. This is not a problem our end because we have fork-lift trucks on site to help with anything to cumbersome.

You can not only use our services to store items awaiting their new homes, you can place things here that you are looking to get rid of or sell. Flexible Storage Solutions provides the perfect half way point for belongings that have seized to be useful and are awaiting the move onto their next destination.

With a variety of different sized units you can be sure that you will find the perfect self storage solution for your needs. We have multiple rates for a huge variation of self storage units and we can cater for nearly every type of use.

Get in touch with Flexible Storage Solutions to see how our self storage solutions can help you during the coronavirus outbreak.

WHAT ARE THE BENEFITS OF DOCUMENT STORAGE OVER SELF STORAGE?

Mon, 06 Apr 2020 15:20:55 GMT

WHAT ARE THE BENEFITS OF DOCUMENT STORAGE OVER SELF STORAGE?

There is a lot to be said about self-storage and the ability to utilise off-site space for your business. When it comes to documentation storage though, on most occasions, you will be better off with a dedicated document storage facility.

Any business, no matter what size, will accumulate all types of paperwork that is subject to General Data Protection Regulation (GDPR) laws. Managing large amounts of paperwork can become very time consuming and not very cost effective. A dedicated document storage service can help significantly with operations and assist in you remaining compliant. Let’s talk about some of the benefits of our dedicated document storage services.

1: Cost

It is a common misconception that document storage is far more expensive than self-storage services.

This is far from the truth.

Not only are the costs cheaper but there are also added financial benefits to outsourcing your storage and filing systems to a dedicated company. One of the main ones being that you do not have to employ or use existing staff to retrieve the documents. This saves on travel, staff hourly costs and training for the storage systems in place. Our team can have your documentation delivered to you from a simple phone call.

2: Barcoded and tracked boxes

Gone are the days of physical filing systems used to store location data about products and items. Using barcoded and tracked boxes we can efficiently access the location of all your important documents. This is the most effective way to keep track of your documentation. It means that within minutes your documentation can be located and sent for without any confusion or time wastage. Having an effective retrieval process can make the entire process of your important documentation retrieval seamless and hassle free.

3: Water and fire-proof storage

Fire and water damage are a very real risk for any stored items including important documentation. Although with normal items there are insurances and financial reimbursements, this will not cover the loss of the data within your documents. This is a very important factor for any type of document storage.

4: GDPR compliant

General Data Protection Regulation (GDPR ) has become a huge part of modern day life within business. It is a term that covers a wide variety of data protection aspects within the industry. All GDPR conditions are met with our secure document storage services.

With data security being at the forefront of information storage we make sure that every aspect of your documentation storage is GDPR compliant. This means you can relax with the knowledge that there will be no data breaches or concerns while you use our premium service.

5: Your boxes and files retrieved as and when you need them

The last thing you want when you need access to important data is a bottleneck in the retrieval process. This is one of the main reasons to use a dedicated documentation storage service. Whatever you need is only a phone call or an email away. Using our top of the line inventory systems means we can retrieve any documentation you require quickly and efficiently in a timely manner. This means that if you have time critical documents that you need to get hold of you will not need to worry about things our end.

6: Up to date inventories

As with any form of data management, quick and hassle free access is a must. We have systems in place to allow for any requisition of data to be prompt and stress free.

We can produce up to date inventories of all your documentation whenever you need them. This service comes with the package and is useful for staying up to date with all your stored documents.

If you have anymore questions regarding storage of your important documentation then contact us today.

HOW MUCH PAPER GETS WASTED IN THE UK EACH YEAR?

Tue, 24 Dec 2019 16:20:54 GMT

HOW MUCH PAPER GETS WASTED IN THE UK EACH YEAR?

In the UK, we use about 12.5 million tons of paper each year. The trees needed to produce this amount would cover about 21,000 square km – roughly the size of Wales. Comprising 20% of all waste in the UK, the amount of paper we throw away is substantial. If we recycled just 10% more paper each year, we’d save approximately 5 million trees. Given the scale of the issue in the UK it’s worth asking – who are the main offenders, and how can they reduce their paper waste? Let’s take a look.

OFFICES

Abandoned sheets in the photocopier, printed emails, and notebook scraps. Offices have long been known to be serial paper wasters. The average UK office worker uses approximately 10,000 sheets a year, and 75% of this ends up in the waste paper bin. Although sometimes it’s necessary to use paper – for example with legal and official documents – a lot of the time it’s not. A more considered use of paper in the office would do wonders to help reduce the UK’s overall paper wastage.

How to reduce paper in the office

Use cloud-based applications – It’s easier than ever to securely share information with colleagues and clients using the internet. Cloud-based applications provide an instant way to transfer information and often facilitate collaboration. Consider Google Docs for working on documents as a team, DropBox to share files, or Evernote to take notes during a meeting. Transferring common office functions like these to cloud-based applications will end up saving you reams of wasted paper.
Be print aware – You can keep track of how much you’re printing by using print audit software and setting departmental printing budgets. Train staff on when to use the printer and perhaps incentivize limited use – a prize for the team that’s printed the least this month?
Invest in hardware –Consider doubling-up on computer monitors. Having two monitors reduces the need to print documents just for the sake of reference.

SCHOOLS

British schools churn through a lot of paper each year. Whether it’s down to exercise books, report cards, or papier-mache creations, schools account for masses of wasted paper. Each year, the average primary school student produces about 45kg of waste (split for the most part between food and paper waste), and each secondary school student is responsible for about 22kg. Even without considering the mounds of paper involved in school administration, this is a significant amount of rubbish. While a lot of tips for reducing office paper waste can be applied to schools, there are also some more specific actions that you can take.

How to reduce school paper waste

Paperless resources – Teachers can take advantage of resources that don’t involve paper. Integrating videos, music, or interactive games into a lesson makes it more engaging and avoids creating unnecessary waste.
Email communications – Rather than sending out paper newsletters and reports, schools can simply share any information they want with parents and students by email. Not only does it reduce paper use, but they can actually track engagement with whoever they’re communicating with.
Fewer exercise and textbooks – We fully appreciate that not every school will have the funds to fully utilise tech in the classroom, but where possible, consider substituting exercise and textbooks with laptops and tablets. The tech provides a wealth of teaching opportunities whilst removing the need to throw out stacks of note-filled books every year.

HOSPITALS

Another area that contributes significantly to the UK’s paper waste is healthcare. The administrative burdens placed on health professionals in the NHS, for example, are often in the headlines. GPs want to spend more time diagnosing and treating patients, and less sifting through door-stop wedges of folders to find records. Added to this are paper prescriptions and a dizzying array of information leaflets, many of which are never actually read. The result of this flood of paper is not just a reduction in the efficiency of our health service, but an increase in costs – the NHS estimates that each trust spends on average between £500,000 - £1,000,000 a year on storing physical documents. To tackle this problem, in 2005 it launched the Paperless 2020 program – an initiative aimed at reducing the use of paper in the healthcare system through better use of technology.

How to reduce hospital paper waste

Digital medical records – With medical records stored on a secure server, health professionals can access and update across different hospitals and departments – leading to a faster, more efficient service.
Digital prescriptions – Rather than distributing prescriptions in a paper slip, hospitals, and health centres would benefit from the use of digital prescriptions, sent via email or text. Whilst reducing paper waste, it could decrease the chances of dangerous prescription errors.
Cloud-based administration – Various routine hospital tasks can be transferred to a cloud-based application. Ward inspections, for example, could benefit from the use of apps such as Perfect Ward – removing the need to fill out time-consuming paperwork.

HOW TO DISPOSE OF CONFIDENTIAL DOCUMENTS

Despite efforts to minimise paper waste, it’s almost impossible to completely eliminate the need for physical documents. This is especially true for documents that contain sensitive, confidential information – certificates, legal communications, and financial statements, for example. In order to safely dispose of these, the best option is to use the services of a licensed paper shredding company.At Flexible Storage, we offer a professional shredding service via our partner company. Working in full compliance with GDPR, we destroy sensitive documents securely and issue you with a certificate of destruction to prove it. 100% of the paperwork we dispose of is recycled – ideal for companies that want to ensure airtight data protection whilst remaining environmentally-conscious. We can also supply confidential waste disposal bins to ensure all sensitive paperwork is securely stored before disposal. These lockable consoles are perfect for any environment, from schools to hospitals to any corporate office. We’ll collect them on an agreed regular basis or whenever it’s almost full –just let us know and we’ll be there. As with our shredding service, all documents are recycled at UK paper mills with zero percent of our paper waste sent to landfill. For every tonne of paper waste recycled, approximately 17 trees are saved. Secure and sustainable paper disposal – what more could you want? Get in touch with our team today for more information about our shredding services and even receive a quote.

WHAT ARE THE COSTS INVOLVED IN OFFSITE DOCUMENT STORAGE?

Tue, 10 Dec 2019 16:20:53 GMT

WHAT ARE THE COSTS INVOLVED IN OFFSITE DOCUMENT STORAGE?

When it comes to the business benefits of offsite document storage, there’s no shortage of reasons to employ a professional storage facility.From space saving to streamlined organisation to guaranteed GDPR compliance, the majority of UK businesses could improve their working practices with the help of a certified document storage company.However, document storage services aren’t free. And while they may result in massive savings in admin time and company resources, they still represent a cost to your business.

So how much does document storage cost?

The costs of offsite document storage will depend on several factors:

The document storage company you choose
The quantity of documents you wish to store
How much access you’ll need to your documents while they’re in storage

Document storage costs will also depend on whether you require additional document management services, such as document scanning or destruction.

Document storage costs based on quantity

The vast majority of document storage companies charge by the box, which means the main factor determining your document storage costs will be the number of documents, and therefore boxes, that require storage. While some companies will only charge for document storage on a yearly basis, most will quote for monthly storage. This gives organisations more flexibility, as they are not tied in to lengthy annual contracts, even though many documents are stored for a number of years. Monthly storage costs can vary from as little as 20p to over £1 per box per month. As with any business purchase, it’s never a bad idea to shop around and compare prices from a handful of prospective storage companies.

Document storage costs based on accessibility

While monthly rolling contracts are standard in the offsite document storage industry, most facilities will also give you the option of storing your files for a specified number of years if you will not need regular access to them.This is commonly known as ‘deep storage’ or ‘archive storage’, and the minimal access means the price is significantly lower than other forms of document storage. On the other hand, if you’re going to need regular access to your stored files, it’s going to be reflected in the storage costs.Needing all of your documents for tomorrow is obviously going to cost more than needing a few files next month. Many document storage companies offer document retrieval. This service allows you to retrieve one, some or all of your stored files from the storage facility. This is typically done via phone call or email, but some storage facilities take care of everything via their online file management system. Your documents are barcoded, indexed and transported to the storage facility where they are securely stored. Throughout the whole process, you are able to trace, manage and retrieve all of your documents through an online system, all from the comfort of your own office. This is the level of document storage service you can expect at Flexible Storage. Our online document management service is a FREE TO USE service, including all technical support. We offer you complete control of your stored documents, and retrieval couldn’t be easier – we can offer next day or emergency deliveries that can be with you in just a matter of hours, while our weekly deliveries are our most popular and most cost-effective service.

Choose the right offsite document storage company for your needs

Ultimately, choosing the right offsite document storage – not just the cheapest one – is really the key to ensuring you get the service you need. Basing your decision solely on the lowest cost could put your confidential documents at risk if the storage facility, its staff or any other aspect of the document storage service is not up to scratch. We know we said it earlier but it’s worth repeating – shop around, get as many quotes as you can and make sure you scrutinise each document storage prospect. Does their service fulfil all of your document storage needs? What security does their facility have in place to protect your files? Are their staff fully trained and industry certified to handle sensitive data? If they’re a storage facility worth their salt, all of this information relating to their service will be readily available on their website – just like it is with Flexible Storage’s document storage service. Get in touch with the Flexible Storage team today to receive a quote for your document storage needs.

FIRE AT TWINWOODS BUSINESS PARK PROVIDES ANOTHER SELF STORAGE WAKEUP CALL

Thu, 07 Nov 2019 16:20:51 GMT

Fire at Twinwoods Business Park a Self Storage Wake-Up Call

Companies at Twinwoods Business Park are currently assessing the damage done by a devastating fire that broke out during the afternoon of November 1st.The blaze started in a polystyrene factory on the Milton Ernest business estate and took over 60 fire-fighters from four counties to get the flames under control.The fire rapidly spread to two nearby buildings, sending huge plumes of thick, black smoke into the Bedford sky that could be seen for miles around. The fire even forced workers in the area to flee the business park and local roads were closed.While the exact cause of the fire is still unknown, Bedfordshire Fire and Rescue have since played down the likelihood of foul play:“We do not believe the fire has been started deliberately and will now be carrying out further investigations, working both with the insurers and the companies affected,” commented Andy Draper, group commander at Bedford fire service.

Fire protection lessons to be learned

While it’s fortunate that nobody was hurt during the inferno, the total cost of damage to property and goods is yet to be realised. One group of people that will be assessing their losses will be customers of Storing.com whose storage facility was one of the other two buildings to succumb to the flames at Twinwoods Business Park.In a situation reminiscent of the colossal fire at Shurgard’s Croydon storage depot that saw hundreds of stored belongings go up in smoke, this Storing.com blaze highlights the importance of using a storage facility that truly prioritises the safety of its customer’s stored items.

How can you protect your storage items from fire damage?

Avoid warehouse-style storage facilities – the lack of partitions and strong airflow means that fires can spread much easier in open-plan buildings. While most storage facilities prohibit dangerous substances such as flammable liquids, there’s no way to comprehensively check every single item. As such, just one customer’s dangerous or flammable storage item may result in the destruction of all goods in the facility, as they’re all essentially stored in the same room.
Choose a storage facility that uses fireproof storage containers – steel containers will protect their contents from an external fire whilst also ‘containing’ any fires that may start within them. While storage containers do not guarantee complete protection, they significantly slow down the spread of a fire and give emergency services the precious time they need to get the blaze under control.
Get self storage insurance – while there are some key precautions that you can take to minimise the risk of fire, it’s impossible to reduce the risk completely. It’s therefore very advisable to cover your stored goods with self storage insurance. The vast majority of household insurance policies will not cover your storage items so you’ll need to opt for storage-specific cover. This will protect your belongings from fire, water or any other damage. (Get a self storage insurance quote for your items today.)

A self storage facility you can trust

At Flexible Storage, we store all of our customers’ items in individual 2mm thick steel storage containers that are both water and fireproof. From fireproof file storage to 24 hour CCTV surveillance, we put the safety of your belongings first. Get in touch with one of our team today to discuss your secure storage options further and even receive a tailored quote.

WHAT ARE THE PROS AND CONS OF IN-HOUSE SHREDDING VS PAPER SHREDDING SERVICES?

Thu, 03 Oct 2019 15:20:49 GMT

In-House Shredding vs. Paper Shredding Services: Pros & Cons

Paperwork – can’t live with it, can’t live without it. It’s one of the modern age’s necessary inconveniences. And while there is a slow moving shift towards a more digitised, even paperless office, the fact is that businesses and organisations will be dealing with paperwork on a daily basis for years to come. That means that the vast majority of modern companies are not only accumulating a significant amount of paperwork in their daily dealings, they also have to decide on the best way to securely destroy this confidential waste. For most offices, this normally comes down to a decision between handling shredding on-site DIY-style or hiring a professional shredding service to take care of everything. In this post, we’ll explore the advantages and disadvantages of hiring a shredding service, particularly when compared to disposing of confidential waste in-house. As an organisation that needs to stay on top of both its expenditure and data security, it’s important to weigh up all pros and cons in order to decide on the best course of action for your business needs.

IN-HOUSE SHREDDING

Pros

Complete control of documents – if you choose to handle all confidential waste in-house, you won’t need to get any external services involved. This is great if you have the spare time and suitably trained staff, but not every organisation has that luxury.
Minimal cost – professional shredding services aren’t free so bypassing them by processing confidential waste internally avoids that extra cost. This is often the case with smaller companies who only generate small amounts of paper waste.
Shredding on demand – any confidential documents can be shredded immediately on-site. This timeliness can help reduce the risk of sensitive information getting lost or stolen.

Cons

Inefficient resource allocation – few organisations produce so little paper waste that they can proficiently handle shredding in-house. Most businesses deal with high volumes of paperwork that require significant time, personnel and financial commitments to properly process their confidential destruction.
Quality and cost of an office shredder – while a simple office shredder might not set you back that much, the chances are it may not be able to handle the quantities of paperwork required by the average office. Low-cost “strip-cut” shredders are also the least secure shredders, with many cases of highly confidential documents having been reconstructed from their disposed strips. More robust, industrial-style office shredders can be very expensive with high maintenance costs that many businesses can’t sustain.
Increased risk of data breaches – while in-house shredding gives the organisation full control of their confidential waste disposal, many staff members will not have the appropriate training to handle and process sensitive documents in full compliance with GDPR regulations. Also, if paperwork isn’t shredded immediately after use, the improper storage of sensitive material on-site can also raise data security concerns.

PAPER SHREDDING SERVICES

Pros

Increased productivity – with the time and effort of shredding paperwork being shouldered by an external shredding service, staff can focus on the work that really matters. Of course, the cost and time effectiveness of shredding all depends on the size of the organisation. If, like most businesses, you deal with high levels of paperwork on a daily basis, the chances are a professional shredding service is the most effective option for you.
Ensured GDPR compliance – not only are the professional grade shredders of shredding services more efficient than office shredders, but their staff are also fully trained in the handling, processing and destruction of confidential waste. Since the introduction of strict new GDPR regulations in 2018, failing to secure the safe storage and destruction of your confidential material can result in significant penalties.
Environmentally friendly – many companies that specialise in shredding confidential paperwork recycle almost all of their waste. With shredding services, you can save the planet while saving your business time and money too! (With Flexible Storage’s shredding partner, 0% of shredded paper waste is sent to landfill. This means that approximately 17 trees are saved for every tonne of paper waste recycled).

Cons

Economies of scale – if you are a small organisation or you generate low quantities of paper waste on a daily basis, using a professional shredding service may not be cost-effective. You will therefore have to undertake a cost comparison of hiring a shredding service versus the time, money and energy it costs your business to handle confidential waste internally. For many smaller businesses, a confidential waste disposal bin may be the more cost-effective option.
Storage and transport risks – while the staff of professional shredding services are highly trained in confidential waste handling and data protection protocol, there’s no way to reduce the risk of a data breach completely. Human error in this area is unavoidable but much less likely with qualified specialists than untrained office staff.
A poor shredding service – a professional shredding service is only as good as the company that is carrying it out. While GDPR and other UK data protection laws are crystal clear on the appropriate way to manage confidential waste, not all shredding services live up to these standards. That’s why it is so important that – should you decide that your organisation could benefit from a shredding service – you do your due diligence to find the best shredding service for your business needs.

At Flexible Storage, we offer professional and flexible shredding services via our partner shredding and recycling company. Fully licensed with the Environment Agency and GDPR compliant, we can provide the most secure and convenient shredding service that can be tailored to your company’s specific needs. Get in touch with our team today for more information about our shredding services and even receive a quote.

CAN YOU LIVE IN A SELF STORAGE UNIT?

Thu, 19 Sep 2019 15:20:49 GMT

CAN YOU LIVE IN A SELF STORAGE UNIT?

It’s a thought that crosses the minds of many people who visit a self storage facility – “I wonder if you could live in one of these things”. While most people laugh the idea off after imagining the massive inconvenience, some people have turned it into a reality. All across the world there have been instances where storage facility staff have been tipped off or stumbled across people living in their storage unit. For example, a man in the US managed to live in a storage unit for two months before being evicted, documenting his intricate setup on his YouTube channel.While it may make for interesting viewing, it’s definitely not something we’d recommend at Flexible Storage Solutions. Not only is living in a storage unit illegal, it clearly compromises the security of the storage facility, as well as presents serious health and safety risks.

CAN YOU SLEEP IN A STORAGE UNIT?

Of course, you CAN sleep in a storage unit but it doesn’t mean you should start living in one. Many people spend a lot of time in their storage units; running businesses, organising their belongings, working on their artwork, and countless other reasons. While we’re not saying you can’t have a well-earned rest after a hard day’s work, we (and the law) draw the line at actually living in your unit, i.e. staying in your unit overnight is not allowed.Some people may argue that because they’re renting the unit, surely they can do what they please with the space? Unfortunately, that’s not how storage facilities or the law works. Your rental contract will specify what you can and cannot use your storage unit for, including what items are forbidden, plus that most important of caveats – NO SLEEPING OR LIVING IN YOUR STORAGE UNIT. The bottom line is that the storage facility is liable for any injuries or damage that may occur on its premises. A person living in a storage unit therefore puts the storage company at risk of legal action, not to mention the person at risk of injury or worse. So, let’s take a closer look at the legal side of it…

IS LIVING IN A STORAGE UNIT LEGAL IN THE UK?

The simple answer is no – it is illegal to live in a storage unit in the UK. The Fitness for Human Habitation Act 2018 is just the latest in a long line of UK laws that specify the legal requirements a building must have in order for it to be inhabitable by humans. These requirements relate to many aspects of a building, such as its structure and integrity, pests and vermin, and damp and mould growth. When it comes to living in a storage unit, the most relevant aspects of these laws pertain to:

Natural light availability
Ventilation
Hot and cold water supply
Drainage and sanitary facilities

While some storage units may have ventilation systems, the vast majority of units will not meet any of the other legal requirements in order to qualify for human habitation.In most cases, a storage unit will be a single room or container and will most probably have an adequate electrical supply. No windows, no water supply, no toilets, no heating. In other words, not fit for a person to live in.

HOW STORAGE FACILITIES CAN PREVENT PEOPLE LIVING IN THEIR STORAGE UNITS

While we understand that some people may think about moving into a storage facility out of desperation, as we’ve explained above, it really isn’t a safe or suitable place for a person to live. There are several things that a storage facility can do to both deter people from living in a unit as well as offering help at the same time:

Make it clear in your rental contract – it should be crystal clear in your agreement that living in storage facilities is strictly forbidden. Emphasise the consequences if this stipulation is not adhered to and get the renter to initial the caveat so that they are fully aware of the expectation.
Use CCTV to keep a watchful eye on your facility – camera surveillance should be used to monitor the entirety of your facility 24/7. Only having cameras monitoring the perimeter of your premises will leave you blind to what’s going on inside.
Conduct regular premises checks – having staff perform regular checks on all storage areas may help pick up on smaller things that a security camera can’t, such as suspicious wiring running out of a unit. Training should be provided so all staff know what to look out for.
Keep leaflets for local shelters/homeless charities in the office – helpful literature such as this may be able to point someone considering moving into their storage in the right direction. Just because it’s illegal doesn’t mean businesses should be insensitive to the unfortunate circumstances of some of its customers.

So, there you have it – now you know the reasons why you can’t live in a storage unit and the precautions that storage facilities can take to prevent it.At Flexible Storage, we take the safety and security of our facility – and all belongings and people within it – incredibly seriously. With secure water and fireproof steel storage units, 24/7 CCTV surveillance and highly trained staff, you can rest assured that your storage items are in the safest possible hands. Get in touch with the Flexible Storage team today to learn more about our professional storage facility, or even discuss what tailored storage services will work best for you.

HOW TO PREVENT MOULD AND MILDEW IN A STORAGE UNIT

Tue, 10 Sep 2019 15:20:47 GMT

HOW TO PREVEN T MOULD AND MILDEW IN A STORAGE UNIT

We’ve all been there – opening up a box that’s long been stored under the stairs or in the loft, eagerly hoping to retrieve that vintage jacket or family photo album, only to find it ruined by mould or mildew.As well as damaging valuable belongings and causing horrible smells, both mould and mildew can damage your health too.It’s for these reasons that you need to ensure your storage unit is as mould and mildew proof as possible. This post will provide expert storage tips and outline the necessary precautions you should take to keep your belongings safe during long-term storage.

What exactly are mould and mildew?

Mould and mildew are both types of fungi that thrive in warm, moist and humid environments. Whilst most commonly found in kitchens and bathrooms, they can and will grow anywhere that is warm and has moisture, including on fabrics, wood, stone and even plastic.Whilst sharing many similar properties, mould and mildew do have some notable differences:

Mould – a fungus that can be various colours, including brown, blue, green and yellow, but is most typically black. Mould also generally has a furry or slimy texture, and is a bigger threat to human health than mildew.
Mildew – a fungus that is typically grey or white in colour. It generally grows in flat patches, has a powdery texture and a notable musty smell.
Whether it’s mould or mildew, you’ll want to make sure you protect your storage items from all potentially dangers. Let’s start with your storage unit…

Storage unit considerations

Airflow – when it comes to preventing mould and mildew in your storage unit, moisture is the enemy. These fungi thrive in moist environments so maintaining proper airflow is crucial in a storage unit. Avoid pushing boxes and larger items against each other and the unit’s walls. Keeping space between items helps air circulate and keeps the storage unit dry.
Off the floor – this is especially the case if your storage unit has a concrete floor, as concrete is porous and can draw up moisture from the ground. While this is much less of a problem if your storage unit is a metal container (as with Flexible Storage self storage units), it is still advisable to use shelves and cabinets in your unit, as well as covering the floor with wooden pallets. This will keep your stuff off the floor and the air circulating effectively.
Humidity levels – while this may not be as big a consideration in the UK as it is in warmer climates, it’s important to ensure that the humidity level inside your storage unit does not exceed 50%. Keeping a hygrometer in your storage unit and regularly checking it will help you gauge whether you need to take action on warm days, such as using a dehumidifier.
Regularly check your unit – you should never leave your storage items for long periods of time. Make it a habit to check up on your storage unit at least once a month, assessing your belongings for any early signs of mould or mildew. Even just opening up your storage unit and moving some items around will allow air to flow and help you better inspect your possessions.

Now that you know the things to look out for regarding your storage unit, here are some professional packing tips to protect your belongings from mould and mildew…

Packing considerations

Proper storage materials – unfortunately, if you want to ensure your items are as safe as possible, plastic bin bags or old delivery boxes just aren’t going to cut it. The only way to guarantee the maximum amount of protection is to use purpose-built storage materials such as robust cardboard boxes, industrial bubble wrap and hardy furniture covers.
Dry items thoroughly – it’s imperative that every item you put into storage is 100% dry. Just one small damp item could spell disaster for your entire storage unit, as mould and mildew will quickly contaminate other items. Clothing and upholstery are particularly at risk as they can easily retain moisture. Be vigilant when cleaning your belongings before putting them into long-term storage, and give them plenty of time to dry.
Pack desiccators – one of the best ways to minimise the levels of moisture in your storage unit is to utilise moisture-absorbing agents called desiccators. The most commonly used desiccators are silica gel packets, but can also include salt, rice and even cat litter. Desiccators should be packed alongside the contents of boxes and cabinets, as well as placed freely in an open container inside the storage unit.
Avoid plastic covers – many people make the mistake of covering storage items in plastic covers. While they may be useful to protect clothes in your wardrobe from dust, they tend to trap moisture, which is terrible for long-term storage. Cardboard or paper covers are much more preferable as they allow air to circulate, helping your storage items breathe.
Choose your storage unit with care

So there you have it – top tips on how to prevent mould and mildew in a storage unit. Where you store your belongings is just as important as how you pack them. It’s crucial that you choose a storage facility that has your best interests at heart. At Flexible Storage, we always put the safety of our customer’s belongings first. Our fire and waterproof steel self storage units will keep your possessions safe, while our professional packing materials can help keep them in the best possible condition. With 24-7 CCTV surveillance and 365 day customer access, all eyes will be on your stored items to provide the maximum level of protection. For more advice on how to pack a storage unit, get in touch with our friendly team today. One of our professional storage consultants can talk you through your self storage options and even provide you with a tailored quote.

GDPR FINES UK: WHAT YOU NEED TO KNOW ABOUT GDPR NON-COMPLIANCE

Thu, 15 Aug 2019 15:20:45 GMT

GDPR FINES UK: WHAT YOU NEED TO KNOW ABOUT GDPR NON-COMPLIANCE

The introduction of EU-wide GDPR legislation has ushered in a new era of stringent data security, compelling UK organisations to make data protection a distinct priority like never before.While we don’t want to cover old ground by stressing the importance of GDPR compliance (or even how GDPR can actually benefit your business), we want to take a look at the real-world consequences of failing to uphold data protection laws.After all, these regulations have been put in place to protect all of our personal data, securing both individual privacy and business confidentiality. It’s in all of our interest that data protection is upheld to the full extent of the law.

Has anyone been fined for a GDPR breach?

Yes – since GDPR was implemented in May 2018, the ICO (the UK’s independent national data protection authority) has been busy taking action against over 100 organisations in both the private and public sector. These actions include issuing undertakings, enforcement notices and even prosecutions, but the majority of penalties include imposing monetary fines.

Notable GDPR breach fines so far:

Carphone Warehouse, January 2018 – £400,000 fine after serious security failures put both customer and employee data at risk.
Facebook, July 2018 – £500,000 fine (the maximum at the time) over the Cambridge Analytica scandal where the personal data of millions of Facebook users was used without their consent for political advertising.
Bupa, September 2018 – £175,000 for failing to implement security measure that would effectively protect their customers’ personal information.
Heathrow Airport, October 2018 – £120,000 fine for failing to secure the personal data held on its network.
Uber, November 2018 – £385,000 fine for failing to protect their customers’ and drivers’ personal information during a cyber attack.
British Airways, July 2019 – £183 million fine for a data breach that compromised the personal details of approximately 500,000 customers.
Marriott International, July 2019 – £99 million fine for failing to protect the personal data of roughly 339 million guests.
For a full list of organisations and companies fined under GDPR please refer to the ICO’s enforcement action page.

How much is a GDPR fine?

The most annoying of all answers – it depends. While pre-May 2018 data protection legislation capped the maximum fine for a breach to £500,000 (see Facebook fine above), GDPR introduced a much stricter, two-tier fines system that related to the offending company’s revenue:

Up to €10 million, or 2% of annual global turnover – whichever is higher; or
Up to €20 million, or 4% of annual global turnover – whichever is higher.

Maximum fine for GDPR

As shown above, the maximum fine a company can be fined for GDPR non-compliance is €20 million or 4% of that company’s annual worldwide revenue. This penalty can be applied to any failure to comply with any of GDPR’s data protection principles. So, if we look at the case of the British Airways data breach mentioned above, the £183 million sum they faced was the result of a 1.5% fine by the ICO on their global turnover. If the ICO had chosen to enforce the maximum 4% fine, British Airways could have faced a bill of approximately £489 million! While this example may highlight the lenience that the ICO can exercise when investigating GDPR breaches, it also stresses the very considerable and very real fines that can and are being enforced in the UK.

Can individuals be fined under GDPR?

Yes – the EU specifically states that GDPR legislation “regulates the processing by an individual, a company or an organisation of personal data relating to individuals in the EU.” These data protection regulations apply to any individual or organisation that uses another party’s data “outside the personal sphere, (such as) for socio-cultural or financial activities.” There have already been dozens of individuals who have faced punitive action by the ICO as a direct result of data protection violations and GDPR non-compliance (the Data Protection Act 2018 is the UK’s implementation of GDPR). In most cases, this involved prosecution, which typically resulted in hefty fines, coverings costs and victim surcharges. At Flexible Storage, our document storage services are fully compliant with GDPR regulations, so you know your documents will be in the safest possible hands. Get in touch with one of our professional storage consultants today to see how we can help you protect your confidential data, avoid any fines and keep your company operating at maximum potential.

HOW SAFE ARE SHREDDING SERVICES?

Tue, 06 Aug 2019 15:20:52 GMT

HOW SAFE ARE SHREDDING SERVICES?

If we’ve said it once, we’ve said it a thousand times – you need to look after your confidential waste. This applies to domestic paperwork as much as it does to business documents.Leaving your sensitive paperwork in a drawer at home or a cabinet at the office will quickly lead to clutter, confusion and – worst of all possible scenarios – compromising your personal and commercial data security.

Shredding for security

When it comes to protecting your physical documents, shredding is by far the safest, simplest and most convenient way to destroy sensitive material.In other posts, we’ve covered what sensitive documents need to be shredded, the reasons why they should be shredded and what you should do with the shredded waste.While there’s little argument over the effectiveness of shredding in principle, in practice it’s only as effective as the company that is carrying it out. In this post, we’ll take a look at the different types of shredding services currently available on the market so that you can be sure that you’re choosing the safest one possible.

High street shops

One of the cheapest shredding options is to take your confidential documents to an office supplies, stationery or printing shop. A common sight on high streets and in shopping centres up and down the UK, they offer the use of their shredders or facilitate the shredding of your documents by a third party.While this service appears cost-effective and efficient on the surface, behind-the-scenes security is often lacking. Sensitive paperwork is often left unlocked in store cupboards for days at a time. There have even been instances where burglars have specifically targeted the shredding bags; a testament to how valuable confidential data is to modern criminals.The reality is that these types of high street shredding services, while relatively cheap, do not have the highly trained staff or stringent security standards that professional shredding services have. If you want to be sure that your confidential waste is professionally handled and securely shredded, you’d be well advised to look elsewhere…

Professional shredding & recycling centres

If you want to get true peace of mind when destroying confidential waste, you’ll need to look to the pros. Professional shredding facilities have the expertise, experience and industry accreditations to provide you with the most secure service possible. Unlike a high street shop or small-scale office shredder, shredding facilities have industrial shredders that completely pulverise documents, CDs, credit cards and many other confidential materials. Some of the best companies can even save you the trouble of moving your paperwork by collecting your files from your office or your document storage facility.

Confidential Waste Console

Confidential waste disposal bins are also another great way to ensure your business documents are safely stored and securely destroyed. These lockable bins collect sensitive office paperwork and can be regularly emptied and shredded by your shredding service provider. While this is not particularly relevant to domestic users, it’s a great way for businesses to stay on top of their confidential waste with minimum effort.

Choosing the safest shredding service

So now that you know the benefits of a professional shredding service, you’re going to need to know how to spot the best shredding service provider out there. There are a handful of qualifications and indicators that a shredding company should have to ensure they are offering the safest possible service.If the shredding service provider does not have all of the following industry accreditations, you should definitely think twice before entrusting them with your confidential waste. Even if they are offering an unbelievably cheap service, you may end up paying a much higher price in the long run.

Shredding service checklist:

Certificate of Destruction for peace of mind
Waste Carriers Licence from the Environmental Agency
DBS checked staff to ensure secure and professional handling
GDPR & Data Protection compliant
BS EN 15713:2009 accreditation for the Secure Destruction of Confidential Waste
ISO 9001/ISO 27001/ISO 14001 accreditations for quality management and environmental responsibility.
Waste Electrical and Electronic Equipment Directive (WEEE) compliance

Flexible Storage’s shredding service is fully aligned and compliant with all of the above qualifications and regulations. As well as adhering to the highest possible industry standards, 100% of their shredded waste is recycled at a licensed UK paper mill. In fact, for every tonne of paper waste that they recycle, approximately 17 trees are saved! Get in touch with the Flexible Storage team today to see how a professional, safe and cost-effective shredding service can benefit you.

DO I HAVE TO PAY BUSINESS RATES FOR STORAGE?

Tue, 30 Jul 2019 15:20:44 GMT

DO I HAVE TO PAY BUSINESS RATES FOR STORAGE?

Every business strives to keep costs low. Whether it’s wages, utilities, rent or advertising, the vast majority of businesses have to make sure they cover these costs at the end of each month. One cost that unites all businesses – no matter the size or sector – is tax. As Benjamin Franklin once famously wrote: “nothing can be said to be certain, except death and taxes”. While taxation on businesses is without doubt a certainty in the modern world, there are ways that businesses can reduce their tax bill with the help of a storage facility. To be clear, the advice in the following article is all legally above board and will not leave you in hot water with the Inland Revenue, if followed correctly.

So, do you have to pay business rates for storage?

The short answer is – no. This is because the Valuation Office Agency (which gives the government property advice when it comes to taxation) says that the tax burden falls on the self storage facility itself. The VOA says: “We normally assess self storage facilities as a warehouse and the operator of the self storage facility will generally be liable for the payment of rates.” If you’re unsure whether your business qualifies for business rate relief, contact your local council.

What about VAT?

Good question – it’s true that the Finance Act 2012 introduced VAT on storage space. This brought the growing self storage industry in line with more traditional storage suppliers like removal companies, who were already paying VAT on their supplies of storage. Now, while this expansion of VAT in storage has pushed up prices for domestic storage users, businesses are able to claim it back. VAT can typically be reclaimed on goods and services that are used solely for business reasons. That means you can’t fill up a storage unit with personal belongings and then request the VAT back on your storage bill. If your storage items have nothing to do with your business then I’m afraid you’re just going to have to bite that VAT bullet.

Storage Tax Tip

Always remember to keep any business records relating to tax in a safe space that is easily accessible. If you’re using a self storage facility for business purposes, you will need to support your claim for VAT relief with the appropriate documents. A good rule of thumb when it comes to organising and storing documents is: if you’re unsure of the importance of a document, keep hold of it. An extra bit of paperwork is not going to take up that much space while a lost or destroyed important document will likely lead to long delays and added costs, something that no business needs. Everything else will need to be securely shredded to ensure no confidential documents fall into the wrong hands.

How to keep your business documents safe

Self storage facilities are not just a great way to avoid business rates and lower your tax bill, they can also ensure your business documents are safe and your company is fully GDPR compliant. At Flexible Storage, as well as accessible and cost-effective self storage services, we also offer GDPR compliant document storage services too. Keep your costs down and your business documents secure at our professional self storage facility. Get in touch today to find out more.

“GOING ONCE. TWICE. SOLD!” – STORAGE AUCTIONS IN THE UK

Wed, 17 Jul 2019 15:20:41 GMT

“GOING ONCE. TWICE. SOLD!” – STORAGE AUCTIONS IN THE UK

Have you ever wondered what happens to the contents of storage units when their owners abandon them or default on rent payments?It’s not a common occurrence but, from time to time, self storage facilities find themselves lumbered with the abandoned belongings of ex-customers, despite persistent efforts to contact their owners.In these situations the contents of the storage units need to be removed so that the storage facility can let the space out to new customers. This process can be very time-consuming and the costs of clearance and disposal only add to the financial losses of the already unpaid rental bills.However, there are ways for storage facilities to limit the amount of financial damage they sustain in these situations. In this article, we’ll take a look at an innovative yet misunderstood solution that has grown in popularity over recent years, one that has crossed the Atlantic on a wave of TV success.

Storage Unit Auctions As A Last Resort

Mostly due to the success of shows such as Storage Wars and Storage Hunters UK, there has been a growing interest in the world of abandoned self storage units in the UK. While these TV shows are no doubt entertaining, they don’t accurately reflect what typically happens to deserted units in the UK.In the first instance, these shows pit a group of potential buyers against each other as they vie for the contents of around five storage units per episode. That’s a lot of abandoned storage units. In reality, most storage facilities may only have to deal with one or two deserted units per year, and many will go years without having to deal with any.It’s not surprising really when you consider that people care a lot about the items them keep in storage units, so naturally they don’t want to lose them. However, in rare circumstances and for various reasons, storage facilities may have no choice but to reclaim the abandoned unit.In the majority of cases though, self storage facilities will make every effort to contact the owner of the storage items. This grace period can be anything between ten days to three months, and will typically involve a letter being sent by recorded delivery to both the customer’s main and alternate address.While it is very rare for storage facilities to resort to getting rid of people’s abandoned belongings, it can sometimes be the only recourse. Which brings us to…

Abandoned Storage Unit Auctions in the UK

After the grace period has ended and the storage facility’s letters, emails and calls have gone unanswered, they can regain access to the unit to assess the contents. Depending on the facilities general policy and the value of the items, the storage facility may simply dispose of the contents or put them up for sale to cover their losses (this is known as ’lien’ in legal terms).Here is where we see another difference with the TV shows. While the show depicts auction-bidders standing outside a locked unit, loudly speculating and bidding on its mysterious contents, the reality in the UK is a little less dramatic.Firstly, storage unit auctions are, for the most part, conducted online, typically on auction sites such as Ebay. Some facilities may even have mailing lists of prospective bidders who they can alert when a storage unit comes up for sale.While the storage facility can choose to keep the contents of the unit a mystery, most will upload pictures of the contents or even list the storage items one-by-one. Not quite the tension that TV producers are looking for!

Personal Data and Privacy Concerns

Before a storage unit (or any items therein) is sold, storage facility staff will inspect the contents to ensure that all confidential information has been removed. This may include documents, photos, IDs, CDs, computers or any other items that could be or hold personal data.These sensitive items will either be forwarded on to the previous customer or, if they are still unresponsive, will be securely destroyed to ensure that data protection laws and GDPR regulations are upheld. The storage facility should also retain a certificate of destruction that can be presented to the previous owner or any government inspectors on request.

Avoid This Situation With A Reliable, Cost-Effective Storage Facility

While storage units are occasionally abandoned and some customers may default on rent payments, the reality is that the vast majority of these situations could be avoided with proper communication and an adaptable storage company.At Flexible Storage, we go the extra mile to build relationships with our customers to ensure that they receive the best possible service. We regularly remind customers to check their contact information is up-to-date, as well as keep our prices as competitive as possible so that our units are affordable for all. We have a multitude of self storage services available to ensure you’re only paying for the storage you need. Contact our friendly team today for a free consultation on your storage needs.

IS THERE STILL A DEMAND FOR SECURE OFF-SITE DOCUMENT STORAGE?

Fri, 12 Jul 2019 15:20:43 GMT

IS THERE STILL A DEMAND FOR SECURE OFF-SITE DOCUMENT STORAGE?

Do people even use paper any more? This question could come from the child who’s too small to hold a tablet or that CEO who gets a buzz out of, well – buzzwords.Yes, we know the benefits of a paperless office and cloud-based storage. But, many businesses still rely on off-site document storage to safeguard critical information. There may be rumours of industries across the board embracing all things paperless. Forgive the pun, but experts say those rumours are paper-thin. In fact, as of 2017, over 15 trillion pages are printed globally each year, according to Andrew Morrison, managing director at Xerox UK and Ireland. Overall, the global market for document storage is growing. According to the recent Document Management Software Market 2019 Global Trend, the market is expected to be worth $960 million by the end of 2025.

Paper is necessary for many industries

The demand to ditch paper documents in favour of digital copies is growing. However, there are industries that simply must hang onto their paper documents. The first example that comes to mind is the legal sector. A large number of documents change hands every day in the legal sector. These can range from wills and birth certificates to contracts and property deeds. It goes without saying that any lawyer worth their salt won’t accept a scanned copy. These documents are incredibly valuable, so as long as the world needs solicitors there will be a demand for secure document storage. Law is just one of many sectors that need to keep paper documents close to hand. Healthcare is another prominent example. The average hospital or surgery is teeming with documents such as test results and patient records. We’re sure we don’t need to fill you in on the sacred covenant of doctor-patient confidentiality. Anything containing sensitive information about a person’s medical history needs to be kept under lock and key. All of this important paper needs to be stored somewhere – stat.

Data protection and storage of documents

You would think that many businesses understand the importance of a cast-iron document storage policy. Countless hours can be wasted sifting through reams of paper to find a certain file. Despite this, a recent survey conducted by Cleardata revealed that many SMEs are relying on a manner of half-baked storage solutions:

44% of businesses admitted to storing documents in lock-ups
22% store their documents in basements or lofts
17% leave their paperwork in sheds

It turns out only 33% of businesses using a purpose-built facility for storage. This statistic is particularly worrying, considering the standards for document storage outlined in the General Data Protection Regulation (GDPR). We don’t tend to consider paper copies when we talk about data protection. This means the secure storage of paper documents is often overlooked. Nevertheless, the hefty fines (which could total as much as £20m) for GDPR non-compliance apply just as much to paper documents as they do to digital records.GDPR dictates that documents must not only be kept securely, they also need to be accessible. One of the key components of GDPR is the “right to erasure.” Organisations must be completely transparent about the information they keep on a person. They must also comply with requests to destroy information if they do not have a legitimate reason to store it. Without a clear-cut document storage system, finding this information is sure to be a time-consuming process.

Cloud storage has security risks

GDPR was implemented in May 2018, a time of peak concern for cybersecurity. Last year saw a series of cataclysmic data breaches, affecting high-profile organisations from British Airways to T-Mobile. There are a number of reasons behind data breaches, and some are due to human error. However, the unfortunate reality is no matter how advanced security protocols become, cybercriminals are quick to adapt their techniques.Data breaches are costly, in more ways than one. Companies fork out large sums of money in ransomware attacks. The dent to their public reputation can also have a catastrophic long-term effect. IBM estimated in 2018 that the average cost of a data breach could be as much as $3.86m, a 6% increase from the previous year.

A more secure document storage solution

At Flexible Storage, we employ a range of practices to ensure the utmost protection for important documents. Our cast-iron security includes alarms, 24-hour CCTV surveillance, access codes and hardened steel locks. If you’re interested in finding out more about secure offsite document storage, learn more about our protection and security services. Better yet, contact Flexible Storage today and one of our consultants will get in touch to talk over your requirements.

LOOKING AFTER YOUR LITERATURE – THE BEST WAY TO PACK BOOKS FOR STORAGE

Thu, 04 Jul 2019 15:20:42 GMT

LOOKING AFTER YOUR LITERATURE – THE BEST WAY TO PACK BOOKS FOR STORAGE

Despite living in an increasingly digitised world, books are still some of our most treasured possessions. From personal collections to student literature to business stock, there are many reasons why people need to store large quantities of books.While storing books at home may be a viable option if your collection is small or you’re lucky enough to have the available space, for most people, there just isn’t enough room.The urge to stuff them in the garage and forget about them can be strong but – as you will soon find out – the effects of improperly storing your books can be disastrous and result in your books becoming damaged beyond repair.But, before we jump into the dangers, let’s first take a look at the main reasons why people need to properly store their books.

Why store books?

Personal Collection – it’s surprising how quickly a personal book collection can build up, even for the most casual reader. From the dozens of cookery books you receive every Christmas to those classics that you’ll get round to reading one day, they all need to be kept somewhere safe and not cluttering up your home.
Students – from the first days of primary school to deep into a university degree, compiling books is part and parcel of being a student. Many of these books are expensive so they’ll need to be taken care of. Likewise, many academic books can be re-sold or handed down to friends and family in future years so they’ll need to be stored to maintain their condition.
Business – many independent bookshops struggle to find a cost-effective solution to their book storage needs. There’s only so much space in a shop and renting more retail space can be very expensive. Having a cheap and accessible storage space makes it easier to manage stock and keep costs down. This is particularly relevant to online bookselling businesses that need a secure space to store and manage their stock.
Moving House – moving house can be a great opportunity to de-clutter your home and take advantage of alternative storage spaces. This is especially the case for people who are downsizing and want to keep their treasured book collection but will struggle to find the space.

What are the dangers to your books?

Climate – like most things, books don’t like extreme temperatures. They should be kept in a storage space that has a relatively steady temperature and humidity. Too much humidity can result in mould and foxing of pages while too little can make books brittle. Some of the worst places for climate control in homes include garages and lofts, which should be reserved for your car and Christmas decorations, not your delicate books.
Sunlight – exposure to direct sunlight will cause your books to deteriorate over time. UV radiation not only damages the integral structure of books but it will also cause the jacket and spine to fade in colour and the pages to yellow.
Pests – mice, cockroaches, silverfish, beetles and literal bookworms, they have all been known to feast on the glue and paper that make up books. While pests do not pose a threat in many cases, the risk of damage to your books increases if they are stored improperly in places that are easily accessible to these critters.

How to pack books for storage

Now that you know why people need proper storage solutions for their books and the dangers they face if improperly stored, it’s time for some tried and tested tips on the best way to pack books for storage.

Make sure all of your books are clean and free from dust and dirt. Once in storage, any dirt or grime on a book will continue to damage it over time and potentially damage other books in its vicinity. As an extra precaution, individually wrapping each both in protective cloth will ensure they are kept in the best possible condition (ideal for rare, limited edition or particularly treasured books).
Pack books in small to medium sized cardboard boxes or plastic containers. Ideally these boxes would be sturdy document storage boxes that are purposefully built to hold delicate paper-based items.
Don’t wrap books in anything plastic, including plastic bags or wrap. Plastic can trap moisture which, as we have explained above, can lead to paper crinkling and mould. Storing books in storage boxes allows air to circulate and prevents moisture from building up.
Don’t pack books with spines up or down. The weight of the book and any other books on top will crack the binding of the book’s spine over time. Pack books either upright or flat to prevent this deterioration.
Keep an inventory – it’s the Golden Rule of storage. Knowing what books are in storage and in which boxes will save you a great deal of time and effort when you come to retrieve your stuff. Label each box with its contents and make sure you keep the inventory in a safe place.

How to pack books for long-term storage in a storage unit

A self storage unit is one of the best places to store your books. With a consistent climate, high security and the space to meet your exact demands, a storage facility can look after your literature properly, all at a very competitive price. When putting books into long-term storage it’s important that you pack them properly to ensure they stay in the best possible condition. Below are some storage tips for storing books in a storage unit:

Don’t overload your storage boxes as your books could become deformed or damaged.
Pack heavier books at the bottom of storage boxes and lighter books on top.
Always use proper storage boxes, preferably made of robust cardboard.
Ideally keep books and boxes off the floor using shelves or lining the floor of the storage unit with wooden pallets.
Don’t stack storage boxes above shoulder height to avoid any accidents.

If you’re looking for a safe, accessible but cost-effective way to store your books, get in touch with the Flexible Storage team to see how we can help. With our years of experience, secure storage facility and vast supply of specialist storage materials, we can provide the best solution to your book storage needs.

HOW LONG ARE MEDICAL RECORDS KEPT AND WHO CAN ACCESS THEM?

Thu, 06 Jun 2019 15:20:40 GMT

HOW LONG ARE MEDICAL RECORDS KEPT AND WHO CAN ACCESS THEM?

Our medical records are arguably some of the most sensitive documents that follow us throughout our lives. As well as containing information about our medical history, they also contain details about our lifestyles, finances and private addresses.All of this information is like gold dust to cybercriminals who can sell medical data for a high price on the black market. In fact, some experts now warn that your medical information is 10 times more valuable to fraudsters and hackers than your credit card details! It’s a scary thought but it just goes to show the increasing threats facing our online data. A recent data breach in the US where 12 million patients had their medical records hacked is just the latest in a long line of such incidents. As a result, more people are taking an active interest in their medical data and asking serious questions about medical records storage and accessibility. In this post, we’ll answer the most commonly asked questions regarding medical records so that you’ll be in a better position to ensure the protection of your confidential medical data.

How long are medical records kept?

In England, Wales and Northern Ireland, the Records Management Code of Practice for Health and Social Care 2016 outlines the retention periods for people working with or in the NHS. In summary, they are as follows:

GP Records – 10 years after death or after leaving the UK (unless they remain in the EU). Electronic patient records (ERPs) must be stored for the foreseeable future.
Maternity Records – 25 years after the birth of the last child.
Children and Young People – until the patient’s 25th birthday or 8 years after their death.
Mental Health Records – 20 years or 8 years after their death.

In Scotland, medical records retention periods are slightly different than the rest of the UK. They are as follows:

Adult Medical Records – 6 years after the last entry or 3 years after death.
GP Records – 3 years after death. ERPs must be stored for the foreseeable future.
Maternity Records – 25 years after the birth of the last child.
Children and Young People – until the patient’s 25th birthday or 3 years after death.
Mentally Disordered Person as defined by the Mental Health Act – 20 years after last contact between patient and healthcare professional or 3 years after death.

How do I access my medical records?

In the UK, the NHS records information about you and the healthcare you receive in both online and physical paper form. Most GP medical records are a combination of paper records (such as Lloyd George records) and digital records, either stored on the surgery’s computer system, in filing cabinets or stored externally at a document storage facility.There are many different types of medical records and healthcare professionals are legally obliged to allow you to see them.To access your GP records, you can sign up to GP online services. You will then be able to view parts of your medical records, including information about medication, allergies, vaccinations, previous illnesses and test results. While this service is free, you will need to be registered with a GP before you can sign up.To access your Summary Care Record or to correct your health record, speak to your GP as you will not be able to view or change it online.

Who can access my medical records?

As medical records are highly confidential, only you and authorised healthcare professionals have automatic access to your medical records. However, other people can be granted access to your medical records if:

They are acting on your behalf and with your consent, or
They have the legal authority to make decisions on your behalf (such as with power of attorney), or
They have another legal basis to access your medical records.

A request for access to someone’s medical records can be made directly to the healthcare provider, i.e. GP surgery, hospital or dentist. These are known as Subject Access Requests (SARs) and are outlined by the Data Protection Act of 1998. They can be submitted by email or post but will require the patient’s written consent or legal permission.

Medical records and storage security

Now that you know how long medical records need to be stored, as well as how you and others can access them, you’ll have a better understanding of how your medical records are managed and stored.If you’re concerned about the safety of your medical records, contact your healthcare providers to discuss the security measures they have put in place to protect your data. While the threats to online medical data are becoming increasingly difficult to mitigate, there are still some sure-fire ways they can ensure the safety of your physical paper medical records. Chief of which is storing your medical records with a professional document storage facility.At Flexible Storage, we provide secure document storage solutions for numerous healthcare organisations and currently store thousands of medical records. Our medical document storage service allows providers to securely store, retrieve and professionally destroy medical records, all in compliance with GDPR and Data Protection regulations. Get in touch with our team today to find out more.

HOW TO PACK A STORAGE UNIT

Mon, 03 Jun 2019 15:20:38 GMT

HOW TO PACK A STORAGE UNIT.

So, you’ve finally got around to hiring a self storage unit. (And why wouldn’t you? There are many great ways a self storage unit could benefit you.)You know what items you need to store, you know how big your storage unit is and you know you need to make the most of the storage space. But what exactly are the best ways to maximise your available space, while also minimising the chances of damage? Luckily for you, Flexible Storage can rely on decades of self storage experience packing thousands of storage units to offer some professional packing advice.For this reason, we like to think we know a thing or two about how to pack a storage unit. So without further ado, here are our expert storage unit packing tips…

SELF STORAGE UNIT PACKING TIPS

· Tip #1 – An inventory is essential

As you box up and pack all of your items for storage (if you need packing inspiration, take a look at our guide to packing up a house), make sure you are recording everything as you go. An inventory is the best way to keep track of all your belongings as they disappear into their respective boxes. Number each box, itemise its content and make at least two copies of the inventory – one copy for you and one spare copy for your storage unit. Once you have packed your stuff into your storage unit, a great addition to your storage inventory is a map of its content. This can be something as simple as a quick drawing of the layout of your storage unit, including labels or numbers for each storage box and individual items. This will save you a lot of time when you come to retrieve belongings from your unit, especially if you have many items in storage or you are returning to your stuff after a long period of storage. (It’s easy to forget your house keys, let alone an item you put into storage two years ago!).

· Tip #2 – Think about what items you’ll need regular access to

Whatever you are going to store in your unit, there will likely be some belongings that you’ll need easier access to than others. As such, you’ll want to pack your self storage unit in a way that makes it easier to retrieve certain items. Less essential storage boxes should be packed at the back of the unit, always remembering to stack heavier boxes at the bottom with lighter boxes and items on top. In terms of accessibility, one of the best ways to pack your storage unit is to create an empty space or aisle in the centre of it. Storing your items and stacking your boxes in this way will allow you to easily access your belongings without having to move anything out of the way. While this may not be feasible for every customer or storage unit, always remember to keep important things front and centre.

· Tip #3 – Dismantle larger items of furniture

This may seem like an obvious point but it doesn’t cross many people’s minds to make their larger items as small as possible. Now we’re not suggesting that you take an axe to your wardrobe, but many items such as beds, tables and desks can easily be dismantled and stored in a fraction of the space they would otherwise occupy. Dig out your furniture’s assembly manual or just test them to see if they can safely be dismantled and easily reassembled. Make sure you safely store all of the necessary fixtures and fittings along with the item to avoid any issues in the future. (We’ve all experienced the frustration of losing that crucial final screw that will keep everything together, so don’t let it happen again!)

· Tip #4 – Use as much vertical space as possible

One larger piece of furniture you might not want to dismantle is your shelves. Put them to good use in your storage unit in the same way you would at home. They are great for storing smaller items or things you want to keep handy while in storage. Shelves can also help to prevent your boxes being crushed, which can happen if too many boxes or too heavy boxes are stacked on top of each other.Shelves aren’t the only way to optimise vertical storage space. Large, bulky furniture items such as sofas, bedframes and coffee tables are best stored vertically. This makes better use of often neglected vertical space and allows you to pack more items into your self storage unit – saving you space and money!

· Tip #5 – Protect your storage items with quality packing materials

One of the most important aspects of efficiently packing a storage unit is knowing how to protect your items. Proper storage materials are the key. Soft furniture with delicate upholstery such as sofas and mattresses should be protected with paper covers while wooden items should be covered in dustsheets. Knocks and scratches are sometimes unavoidable when moving and storing furniture items. However, protecting your belongings with proper packing materials will significantly minimise the chances of damage. With the appropriate protection, it’s even recommended to store smaller items inside larger ones. In the same way you would pack items in a storage box, bubble wrapped items can be stored in cupboards or desk drawers. While nothing can really beat a robust storage box, this method can help you make the most of your available storage space.

Going the extra mile...

At Flexible Storage, we strive to provide our customers with the best storage services possible. This extends to supplying our customers with the highest quality storage materials that we have tried and tested over our many years in the storage industry. These include 4 ply paper furniture covers, robust removal boxes, as well as industrial bubble wrap and packing tape. For even more protection, we can also offer Self Storage Insurance via our partner NSIP Services. If you’re unsure whether you need insurance coverage for your self storage items, take a look at our self storage insurance guide to help you make up your mind.For more advice on how to pack a storage unit, get in touch with our friendly team today. One of our professional storage consultants can talk you through your self storage options and even provide you with a tailored quote.

STUDENT STORAGE IDEAS: MAKING THE MOST OF YOUR SPACE AT UNIVERSITY

Tue, 21 May 2019 15:20:39 GMT

STUDENT STORAGE IDEAS: MAKING THE MOST OF YOUR SPACE AT UNIVERSITY

There’s a lot to think about when you’re about to start university. Your new home, your new social life, your new found independence and, most importantly, your degree. In all this excitement, it’s easy to forget about the practicalities of student life, especially when it comes to your living space.Most students (unless you’re very lucky) will move into a house or flat where space is going to be pretty limited. Typically, you’ll go from living at home where your belongings can be stored and scattered around the house, to a single room where you’ll not only keep the majority of your stuff but you’ll also sleep, study, hang out with friends and, most likely, eat too.To avoid falling into the messy student stereotype, you’re going to have to be smart about the way you organise your limited space. Nowhere is this more achievable than with storage.To make your student life easier, we’ve compiled a list of the best student storage ideas that you can use to ensure you get off to the best possible start at uni.

Vertical space

Let’s kick off with an area of the room that is often neglected when it comes to storage – your wall space. The chances are you’ll have more wall than floor space, so why not make the most of it?While you may think that shelves and hooks are not an option because most universities and landlords prohibit drilling into walls, there are alternatives. Removable shelves and hooks are great because they don’t cause any structural damage as they simply stick to the wall. If you no longer need them or it’s time to move out, just pop them off and the wall will be as good as new.Other vertical storage ideas include over-the-door hooks, wall pockets and wall racks. These are all great, inexpensive features that will keep your room tidy, your belongings organised and your landlords happy. Just don’t over do it, as too much stuff stored on your walls can make your room look just as messy as if it was all on the floor.

Desk space

One of the most important pieces of furniture in any respectable student’s room, your desk is at risk of being buried under mountains of paperwork and textbooks if you’re not careful. As well as utilising the desk’s inbuilt drawers, you’ll need to ensure your desktop space is kept organised and clutter-free.Stationery holders are ideal for keeping your academic tools in order. With dedicated spaces for pens, pencils, rubbers, notepads and other paraphernalia, they are purpose built to store stationery and will sit neatly on your desk. A great, cost-effective alternative is a cutlery tray, which will fit perfectly into one of your desk drawers.Another great desktop tip is using binder clips to keep your cables tidy. Simply clip them to your desk and use their metallic loops as holders for your phone and laptop chargers.

Wardrobe space

While some students will find they have plenty of clothes storage space in their new accommodation, many others will be struggling to stuff even half of their clothes into their new wardrobe.If you’re one of those people, don’t despair, there are ways you can maximise your wardrobe space. Firstly, start with your hangers. Get rid of the old chunky ones that take up a lot of space and replace them with thinner, velvet alternatives. You’ll be able to fit more into your wardrobe and they’ll be gentler on your clothes.Investing in a hanging wardrobe organiser is another great student storage idea. They hang from the wardrobe door or rail and provide extra space to store smaller clothing items such as shoes, t-shirts and accessories.

Bed storage

As one of the largest items in your room, it makes sense to use your bed for storage. Of course, this will depend on the type of bed you have in your student room but, if it has the capacity, your bed is a great place to store unneeded, bulky or seasonal belongings. Fill this space with storage boxes or even stash suitcases full of nonessential items. This will prevent your stuff from getting dusty but also keeps it easily accessible. Even if your new room has no under-bed storage, you can still make the most of it with a bed pocket organiser. Held in place by the weight of your mattress, these pockets that hang from your bed are great for storing everyday items such as books, shoes, electronics and other smaller belongings.

How can self storage help students?

Sometimes, even if you have taken advantage of all of the great student storage ideas above, there just isn’t enough space for all your stuff. In these situations, you can find a practical and cost-effective solution in a self storage unit. These units are ideal for storing larger items, seasonal clothes and any other excess items that will only be cluttering up your room or sat in your communal kitchen annoying your housemates.You can store your stuff for as long as you need and retrieve them whenever you want (our storage facility has 24/7 access). You can even club together with your housemates to share the space and cost of the storage unit.To find out more about your student self storage options, get in touch with the Flexible Storage team today.

OFFICE STORAGE IDEAS: HOW TO OPTIMISE OFFICE SPACE

Tue, 14 May 2019 15:20:37 GMT

OFFICE STORAGE IDEAS: HOW TO OPTIMISE OFFICE SPACE

As we’re all more than aware, office space isn’t cheap, especially if you live in London or any other major city in the UK. That’s why it’s crucial that you are using your working space in the most efficient way possible.Optimising your office’s storage space is more than just making it look tidy (although that is definitely a big benefit too). Efficient storage management will ensure that your business can function effectively, while also reducing your running costs, minimise your environmental impact and improve your overall working conditions.And we’re not talking huge architectural changes here either. We’re going to explore the simple, practical office storage ideas that you can incorporate into your office, which won’t break the bank but will streamline your business.

De-clutter

First and foremost, get rid of anything that you no longer need. This may sound obvious but people are often surprised at how much rubbish can quickly build up in office cabinets, drawers and desks.A cluttered office is not only unsightly; it makes it harder for staff to find items they actually need. This wastes valuable time, slows productivity and generally puts staff in a bad mood as soon as they enter their office. None of this is conducive to a business that wants to operate at its full potential.Encourage staff to be strict when it comes to keeping items in the office – only keep what is necessary and used on a regular basis. This doesn’t mean you have to turn your office into a minimalist cell, just that you should think practically about your available office space and avoid unnecessary clutter. This applies to office furniture just as much as it applies to office files. If you don’t use it, get rid of it.

Wall Storage

Also known as ‘vertical expansion’, looking towards your walls for office storage solutions is an increasingly popular strategy. While you may not be able to add any more floor space to your office, there are other ways to optimise available office space.From traditional shelving to more contemporary wall pockets and hooks, taking advantage of vertical space will help free up floor and desk space and avoid the need for cumbersome filing cabinets and awkward coat stands. Adjustable shelves allows your storage space to expand or contract depending on your current storage needs. Other space saving, wall-mounted options include wall file organisers, pegboards and even glass boards or writable walls to replace bulky flip charts.Walls are often neglected when it comes to office storage opportunities. To make the most of your available space, think outside of the box (well, at least consider its walls).

Adaptable Desks

When most people think of offices, they think of traditional furniture. Desks, chairs, cabinets – the usual office suspects. For the most part, these items are heavy, clunky and very hard to move.However, offices are changing. Bulky office furniture is being replaced by lighter, cheaper and more adaptable items. The dwindling reliance on paper documents means that the days of heavy chairs and big desks stuffed with paperwork are coming to an end.Small, streamlined desks are the future, providing you with enough space to work while also being able to store necessary files without swamping all available office space.Putting your office monitors on adjustable arms is another great way to free up space in your office. This will allow employees to easily move their monitors out of their way when more desktop space is needed. More workspace on desks means less space needed for storage. It’s practical and it looks cool too.

Reduce Paper Waste Storage

One of the biggest space consumers in any office is, undoubtedly, paperwork. From bills to business records to general office files, all of these documents can build up in offices of any size or sector.Despite the gradual migration of many businesses to a digitally focused, ‘paperless’ office, the day-to-day reality is that most businesses in the UK still have to process and store a great deal of their documentation. Instead of letting it build up over time in a desk drawer or storage cupboard, there are much more efficient and responsible options out there.Without doubt, the best way to prevent your office from drowning in paperwork is to take advantage of a confidential waste collection service. Professional waste collection companies can collect all of your paperwork at regular intervals or on an ad-hoc basis, preventing any substantial build up in your office. There’s no need to dedicate an entire cabinet or cupboard to confidential waste if it can be secured in a confidential waste disposal console, which will be collected by a qualified confidential waste handler (such as Flexible Storage), securely shredded and recycled.This service is not only convenient and space saving, but it will ensure that your business is fully compliant GDPR regulations concerning confidential waste. Confidential waste collection benefits your employees, your business and your customers – it’s win-win-win situation!

Off-site Storage

Perhaps the best storage idea to optimise your office space is to not store your paperwork at all – let Flexible Storage store it for you!As a professional storage facility, we can store all of your confidential documents in our secure archiving centre. Our online file management service will allow you to easily store and retrieve your indexed files from the comfort of your own office. No need for bulky storage cabinets, cluttered workspaces or bigger, costly offices, we can store your documents (and any other office furniture or self storage items) so you don’t have to.Get in touch with our team today to discuss your storage options and ensure you’re making the most of your available office space.

HOW SELF STORAGE UNITS CAN BE YOUR CLOTHING STORAGE SOLUTION

Wed, 08 May 2019 15:21:26 GMT

HOW SELF STORAGE UNITS CAN BE YOUR CLOTHING STORAGE SOLUTION.

Clothes are just one of the many types of belongings that we safely store at Flexible Storage Solutions. From seasonal attire to baby clothes to business stock, our customers store their clothes in our self storage units for a variety of reasons.But not everyone is aware of the advantages of using a storage facility to store their clothing. Instead, many people stuff their excess clothing into their attics, garages or already bulging wardrobes, which, as well as being prone to mould and insect damage, can take up a great deal of space that could be put to better use.In this post, we’ll explore the various ways you could benefit from storing your clothing in a storage facility, as well as provide you with some expert tips on the best ways to store your clothing in a storage unit.

So, why might you need to store clothes?

Space saving – let’s face it; the majority of us have more clothes than we need or will probably ever wear. In fact, a recent study claims that the average person only wears about 50% of their wardrobe. When you think about how precious our domestic space is nowadays – especially if you live in London and the South East – it seems criminal to waste it on clothes we’re never going to wear anyway. This doesn’t mean that you should throw everything out, just that you should consider storing it somewhere where it will be safe and accessible. A self storage unit can provide that security and help keep your home clutter free.
Preservation – our clothes can be some of our most treasured and costly belongings. From haute couture to vintage items to sentimental garments, many clothes need to be looked after properly to prevent damage and decay. This is especially the case for seasonal clothing, when items need to be stored for months on end. Many of us have had the experience of eagerly digging out their favourite winter jumper, only to find it riddled with moth holes or covered in mould. A storage unit provides you with the space and resources to ensure your favourite items are as safely stored as can be.
Business – it’s not just personal storage customers who can benefit from clothing storage units, many small clothes businesses are waking up to the benefits too. With rental costs significantly lower than traditional office rates and the relative ease of expanding operations with demand and the seasons, storage units are perfect for growing clothing businesses. Similarly, many theatre productions and costume companies take advantage of the flexibility offered by storage facilities, helping to keep costs down and their operation adaptable.

How to preserve clothes in storage

Have a clear out – use this opportunity to go through all of your clothes to see what items you actually wear and what items are just collecting dust. Try to be as strict as you can. A good rule of thumb is if you haven’t worn a piece in the past year, you probably won’t wear it again. Donate as much as you can to friends, family and charities. De-clutter your home and do a good deed – it’s a win-win for everyone!
Wash and fully dry your clothes – before you start packing up your clothes, make sure they are clean and FULLY dry. Any moisture will quickly develop a damp smell and attract mould once your clothes are stored. Ironing is normally unnecessary but having items dry-cleaned is recommended as they are guaranteed to be clean, dry and protected with plastic coverings that are great for storage.
Pack properly – when packing clothing into storage boxes, remember to put heavier items at the bottom and lighter items at the top. Rolling clothes can often optimise space but don’t over pack boxes as your clothes may lose their shape and severely crease. While some have recommended vacuum sealing clothes in the past, the industry consensus today is that the lack of air inside the vacuum bag can damage clothing fibres as well as trap in moisture.
Keep an inventory – whatever clothing you decide to put into storage, make sure you keep an inventory of what you have actually packed. This should include labelling the contents of each box, as well as a written list itemising everything that you’ve packed. This will make things a great deal easier when you want to retrieve a particular item of clothing in the future.

How can Flexible Storage help?

When storing your clothes or clothing stock for the long term, you’ll want to ensure that they are preserved in the best possible storage space. As well as being secure and accessible, you’ll want a clothes storage unit that is cost-effective too.That’s where we can help! At Flexible Storage, we have a variety of clothing storage solutions to choose from. From specialist storage materials such as reinforced storage boxes and packing tape, to water and fireproof storage units, we can help home and business customers of every size, all at a competitive price.Get in touch with our friendly team to discuss your clothing storage options today.

MOVING DAY – HOW TO PACK UP YOUR HOUSE FOR STORAGE

Wed, 24 Apr 2019 15:20:36 GMT

MOVING DAY – HOW TO PACK UP YOUR HOUSE FOR STORAGE

So moving day is just around the corner. Your house is sold, you’ve spent months planning the big move and you’ve finally got round to hiring a professional storage facility. All you need to do now is pack up all of your worldly belongings so that they get to your new home or go into storage safely.It sounds straightforward enough but, as with most things, it’s easier said than done. There are definitely right ways and wrong ways when it comes to packing. Do it right and your personal items with survive the move in one piece; do it wrong and you might have to say goodbye to some of your most treasured possessions.So how do you go about packing up your house for storage? Let us help you out with our straightforward packing advice.

Understand your storage unit restrictions

Before you start boxing up your stuff, make sure you know the dimensions of your storage unit so you know exactly how much storage space you have to use. As well as knowing how much you can store, you need to know what you can store. Your storage facility should inform you of all the items that cannot be stored in your unit. This will vary between facilities but restricted items will generally include:

Hazardous materials – this includes corrosive chemicals, noxious gases, flammable substances or anything that could explodes such as compressed gas. These materials pose serious health risks and you could be liable if any damage occurred as a result of storing dangerous items.
Perishable items – this includes pet food as well as other general food items. While canned foods are generally permitted, anything perishable may attract pests such as insects and rodents. This is a health and safety issue and also risks damage to your belongings.
Anything living – this includes animals, people and, for the most part, plants too! Although we may offer 24 hour access to our storage units, they are not designed to be lived in.

Use proper packing materials

If you’re planning on moving important personal items, last Christmas’s gift boxes are probably not going to cut it. To ensure your belongings are as safe and secure as possible, you are going to need plenty of boxes in varying sizes. Reinforced industrial storage boxes are the best but there are plenty of alternatives on the market. As well as boxes, you will need padding in the form of bubble wrap, loose fill foam peanuts or good old-fashioned newspaper. Avoid using plastic bags to protect items as they can attract mildew and – as you’re more than aware – they’re not great for the environment. Remember to use robust packing tape to seal your boxes shut – you don’t want any accidents!(At Flexible Storage, we can provide you with the best packing materials to ensure your items are safe in transit and in storage. These materials range from bubble wrap to paper furniture covers to packing tape. Contact us today to find out more.)

Label everything clearly

Packing items for storage is no small task. You will be handling and storing hundreds of items in a relatively short space of time. It’s easy to forget what you have packed in each box so remember to label each box with the details of its content. We’ll leave you to decide how specific to get with your labelling but knowing exactly what is in each box will go a long way to avoiding any losses. As you are putting these items into storage for an extended period of time, it’s always better to be overly cautious. Trust us – you’ll be glad of it when the time comes to collect your storage.

Make an inventory of your items

Packing up your house can be a hectic time. With all the people, boxes, dust and bubble wrap, it can be hard to keep track of exactly what you’re packing. As well as labelling your boxes, keep a detailed inventory of your boxes as you pack everything away. We recommend creating at least two copies of your inventory – one for you and one to keep in your storage unit. This way, you’ll always know exactly what possessions are in storage. You’ll save yourself a great deal of time and energy the next time you come to retrieve any of your storage items.

Pack your belongings efficiently

Space is a premium when it comes to packing, so try not to waste any of it. You’ll need to fill up boxes completely to avoid items moving in transit and becoming damaged. However, packing items too tightly can put strain on your boxes and risk damage to your items so stop if you feel like you’re forcing items into boxes. Remember, the key to successful packing is using sufficient amounts of the right packing material. Fill any gaps with soft belongings or padding such as newspaper. Extra packing tips:

Always fill boxes with heavier items first, then pack lighter objects on top.
Use larger boxes for lighter items and smaller boxes for heavier items. This will make it a lot easier to transport boxes – your back (or your removal men) can thank us later!
Delicate items such as plates and glass should be packed vertically to reduce the risk of breakage.

For more advice on packing things for storage, get in touch with our friendly team today. One of our professional storage consultants can talk you through your self storage options and even provide you with a tailored quote.

DO YOU NEED SELF STORAGE INSURANCE?

Tue, 23 Apr 2019 15:20:34 GMT

DO YOU NEED SELF STORAGE INSURANCE?

Insurance is one of those things that is only ever really needed in worst-case scenarios. When buildings burn down, when belongings are destroyed, when people pass away – these are the times when insurance policies can really make a difference and compensate the beneficiaries.However, many people still choose to forgo insurance, either because they don’t think it’s worth the money or because they simply can’t be bothered. The “it will never happen to me” mentality prevents many people from investing in all types of insurance, and sadly many live to regret their decision.Insurance companies are not without blame either. High premiums, confusing contracts and shady practices have discouraged individuals and businesses alike from insuring themselves and their belongings.

Self Storage Insurance

Insurance in the world of self storage shares the same industry wide problems. Too many people who need it don’t have it and, for those that do, too many of them are being massively overcharged by their self storage company. At Flexible Storage, we don’t like to see storage customers being taken advantage of. Nor do we like to see them out of pocket in the very unlikely event that anything should happen to their possessions. That’s why we’re here to set the record straight around self storage insurance and help you decide whether you need to insure your storage items.

What is self storage insurance?

Self storage insurance is an insurance that can be taken out to cover personal and business belongings whilst they are in storage. There are a variety of self storage insurance policies out there and many storage facilities will require you to take out storage insurance before they will accept your items. Some policies even cover your belongings whilst they are in transit to and from the storage facility.What does self storage insurance cover?As well as protecting your possessions from theft whilst in storage, most self storage insurance policies will also provide cover for the following:

Fire damage
Water damage, e.g. from storms, floods or sprinklers
Vandalism
Subsidence damage
Insect or vermin damage

What doesn’t self storage insurance cover?

As with all types of insurance, there will be certain limitations to self storage insurance that you need to be fully aware of. While each insurance provider will have slightly different policy conditions, there are some exceptions that are pretty much universal in self storage insurance:

No coverage for storage units containing dangerous contents e.g. flammable liquids or toxic chemicals
No coverage for storage units containing any form of currency e.g. cash, coins, credit cards, cheques, bank drafts, vouchers, lottery tickets, etc.

We can’t stress enough how important it is to clarify with your insurance provider exactly what your policy covers you for AND exactly what it doesn’t. This should all be in the insurance contract so make sure you check the policy wording carefully before you sign on the dotted line.

Is insurance required for self storage?

In short, it all depends on the storage facility you use. As mentioned above, many facilities will insist on you taking out an insurance policy to cover your goods before they are willing to store them. However, many other storage facilities do not compel you to take out insurance but will strongly recommend it.For the storage facilities that do enforce compulsory storage insurance, many will only allow customers to take out storage insurance with them or may even sneak it into the overall storage price without even consulting the customer. This lack of choice and blatant exploitation of customers has resulted in self storage customers paying an average of three times more for insurance coverage than they would if they have shopped around. This simply isn’t good enough.

So, do you really need insurance for self storage?

The short answer is – yes. While the vast majority of self storage facilities are incredibly secure with sophisticated surveillance systems and fires are very rare because of strict safety practices and fire regulations, there will always be some risk associated with any stored items.As the devastating fire at the Shurgard self storage facility at the start of the year demonstrated, responsibility for the safety of possessions ultimately falls to customers. Many customers lost thousands of pounds worth of goods in Shurgard’s Croydon facility fire because they had no insurance or didn’t insure their belongings to their true and correct value, instead opting for the minimum level of coverage.Storage facilities can do all they can to minimise risk by complying with safety standards and fire regulations but it is in everyone’s interest that storage items are properly insured.If your personal possessions or business goods are important enough to store in the first place, they should be important enough to insure too. The risk of theft or damage may be miniscule but the fire at Shurgard acts a timely reminder of the real and substantial costs when disaster strikes.

How can Flexible Storage help?

At Flexible Storage, we recommend that all of our self storage customers insure their items. However, while we encourage insurance coverage, it is not compulsory. Instead, we offer specialist storage insurance through our partner NSIP Services. Their policies are varied, flexible and competitively priced to ensure you are getting the best deal possible. Get in touch with us today for a free insurance quote or to discuss your self storage options.

WHAT BUSINESS DOCUMENTS SHOULD BE SHREDDED?

Sat, 13 Apr 2019 15:20:31 GMT

WHAT BUSINESS DOCUMENTS SHOULD BE SHREDDED?

Ever since the data protection act was passed in 1998, it has been a legal requirement for businesses to securely dispose of any paperwork that contains confidential information. This measure was intended to prevent the criminal misuse of sensitive information should it fall into the wrong hands. The introduction of the General Data Protection Regulation (GDPR) placed even more emphasis on the importance of these measures, imposing heavy fines for companies that fail to comply with regulations.So, what business documents should you be shredding? Firstly, take a look at the make-up of your business – the chances are that every single department in your company will process documents containing confidential data every single day.In order to ensure your business is operating at the highest level of security and in compliance with all data protection laws, each area of your business will need to be appropriately organized. All important documents must be safely stored in accordance with their retention periods while any files that are no longer needed or have exceeded their retention periods will need to be securely shredded.To help you sort the wheat from the chaff, we’ve created this helpful guide…

General Office Paperwork

HR – Most offices will have some sort of human resources department, which will be home to documents including the personal data of employees, salary, pension and banking details, as well as any kind of restructuring plans you may have. This compilation of very sensitive data should be kept securely locked away until it is needed or its legal retention period expires, at which point it should correctly shredded.
Accounts – Anything that could reveal financial transactions or sensitive details about individuals such as employees and customers is at high risk if improperly managed. Bank account details, salary documents, invoices and the vast majority of financial documentation are all highly sensitive documents.
Sales & Marketing – If you conduct your sales and marketing activities in-house, you will want to check that department for redundant customer data, details of competitors, forecast sales information and any new product development information. If you are still unsure about what business documents should be shredded, think about whether or not the details contained could have the potential to harm individuals or the business. If in doubt, shredding is probably the safest option.
Product Department – Make sure to securely dispose of work schedules, costing information, new tooling details and drawings that have served their purpose. Even the reception area could be housing sensitive paperwork, including visitor checking-in books and information about staff movements. These should also be shredded.
Vulnerable Areas – Finally, keep an eye on the areas around the photocopier, fax machine and printers. These can become a dumping ground for paperwork that has been scanned/printed/photocopied incorrectly and these documents can often contain sensitive information. It might be worth keeping a confidential waste disposal console by all of these machines, so that employees can place their unwanted papers directly into it, significantly reducing the possibility of misuse or security breach.

Law Firms

Knowing when to shred and what documents need to be shredded in a law firm can be difficult. Some sensitive information needs to be kept for a long time, in case it’s needed as evidence within a case but holding onto it for longer than is legally necessary can result in large fines. Generally, dated legal information will be available in libraries or online, so your paper copy can be shredded without worry. Always check this with the appropriate authority, as the regulations regarding legal document retention can often be hard to navigate.Financial documents that have fallen out of the company’s records retention schedule should be shredded immediately. In order to comply with GDPR, these records should be checked regularly for outdated records. Indexing your documents and using an online file management service can make this process a great deal easier.The lines are blurred with case files; since these could potentially be used again in the future but obviously hold a lot of personal and sensitive information about the individuals involved. Documents such as will and real estate records should never be shredded and often, original documents should be kept in their original physical form – copies are not acceptable for judges.

Other Industries

There is a certain level of common sense that should be applied in cases of document shredding in financial institutions, healthcare, government agencies, construction companies and the retail industry. The seven-year rule applies for most businesses when handling sensitive data – anything unlikely to be used after this time should be shredded, but there are occasions when a company might still continue to store this information, for example, if it is needed for an ongoing care plan in the case of health businesses or if it relates to a financial account that is under investigation.For more information on the industries that can most benefit from document shredding and storage services, take a look at this recent blog post on the subject.

In summary…

It’s worth adding, that a traditional strip-cut shredder is not considered enough for highly sensitive documents within a business environment. As well as deciding what business documents should be shredded, you need to think about how they are shredded. Look for shredders that offer a cross-cut option, effectively turning paper into tiny pieces of confetti that nobody would ever have the hope of piecing back together.If in doubt, refer to your company policy and GDPR guidelines regarding the disposal of business documents.At Flexible Storage, we want to make it easier for working businesses to drive efficiencies and protect confidential data. That’s why we have developed fully GDPR compliant professional shredding and document storage services to benefit all of our business customers.

LONDON AREA TRADESPEOPLE: KEEP YOUR TOOLS SAFE WITH SELF STORAGE

Tue, 02 Apr 2019 15:20:34 GMT

LONDON AREA TRADESPEOPLE: KEEP YOUR TOOLS SAFE WITH SELF STORAGE.

Keeping your tools safe and secure when not in use is something that almost every tradesperson worries about. Investing in a large van that can accommodate all of your equipment might seem like the most straightforward solution but it can often be far from the most secure. Storing your tools in a work van around the clock puts your expensive equipment at serious risk of theft. It’s a classic case of putting all of your eggs in one basket and tool thieves are very much aware of the easy pickings to be had. With tool thefts on the rise, choosing to use a self-storage unit is a more effective way to protect your tools and and your trade. In fact, according to the Self Storage Association, more than 70% of those who use the facilities own a business with ten employees or less, proving how useful they have become for tradespeople, sole traders and small businesses.

Rising Crime

Van tool security is a major concern for tradespeople in London. A report by Simply Business claimed that 98% of those working in a trade were worried about the potential for theft from their unattended vans. It was estimated that in 2016 alone, tool thefts cost UK workmen a total of £94,521,600 – money that most honest, hard-working traders can’t afford to lose.The staggering figure was discovered by Trade Direct Insurance, who claimed that tool theft was more of an issue for the self-employed than late payments and tax rises. They also estimated that around 215 tradespeople were a victim of theft each day in the UK.

Alternative Solutions to Van Tool Security

Self-storage units – such as the ones provided by Flexible Storage – are the most secure solution. With security features including CCTV surveillance, industrial strength locks and access-controlled gates, our service offers excellent peace of mind for those workers who require maximum protection for their expensive equipment. They also have some other great business benefits too...

London’s New Ultra Low Emission Zone (ULEZ)

For example, from 8 April 2019 April, vans in London emissions zones will be subject to even tighter restrictions in the city than have previously been enforced. If you don’t have to use your van to store your entire tool catalogue, you should consider downsizing your work vehicle to one that meets the new emission standards, so that you won’t have to pay a daily charge to travel between jobs in the City. Smaller businesses may even be able to take part in the Mayor of London’s new scrappage scheme, which has funding in place to enable those workers who regularly drive vans in London emissions zones to switch their heavily polluting vehicles for electric cars. In the new ULEZ rules that are attempting to reduce the pollution levels in the heart of the city, vans with high pollution emissions will have to pay £12.50 a day. This poses a significant potential financial hit for many tradespeople who spend the majority of their time in London. However, if successful, the new scrappage scheme will benefit both London’s tradespeople and the wider environment, which can only be a good thing.

Easily Accessible for Tradespeople in London

Another great advantage of self-storage is that it gives you an accessible place to pick-up your tools at any time of the day or night. Coded access gates allow customers to access their tools 24/7 while water and fireproof units keep them protected from the elements, which is essential in order to keep them in the best working order. From electricians and plumbers to builders and decorators, most tradespeople do not require all of their tools on every job they do. As such, tradespeople require quick and easy access to their equipment while also knowing that any tools in storage are safe and maintained in the best possible condition. When you do need to grab your tools for a job or store them away for the night, you can drive your vehicle right up to your unit and load it up, making the transition easy and fuss-free.

A Cost-Effective Tool Storage Solution

While it is impossible to put a price on the safety of your livelihood, renting a storage unit might not be as expensive as you think. Most contracts are flexible, so that you can upgrade and downsize your unit as necessary, depending on the seasonal demand or the growth of your business. You might even choose to team up with another tradesperson, hiring a unit together in order to keep costs down. Cheaper than building your own version of Fort Knox in your back garden and safer than keeping tools in your van, contact the Flexible Storage team today to receive a quote for your tools.

WHAT SHOULD YOU DO WITH SHREDDED DOCUMENTS?

Tue, 26 Mar 2019 16:21:25 GMT

WHAT SHOULD YOU DO WITH SHREDDED DOCUMENTS?

The security of your sensitive documents is of utmost importance. Any lapses in the security of your confidential documents can have severe consequences for your customers, your staff and the success of your business as a whole. As we have discussed before, securely destroying outdated or unnecessary documentation is incredibly important but what do you do with your paperwork once it has been shredded?

On-Site Shredding

Most office shredders tend to be one of two types of machine – either strip-cut shredders or cross-cut shredders. Strip cut shredders really aren’t made for the disposal of sensitive information, since they cut the paper into large pieces that are easily reassembled. While cross-cut machines are a little more secure, with enough time on their hands, the most patient of identity thieves could fit them back together.The next level in secure confidential waste destruction is the particle cut shredder. This piece of kit breaks sheets of paper into much smaller pieces but they are often very expensive. This makes particle cut shredders most suitable to those businesses and industries with big budgets and even bigger security risks, such as government departments.Since typical office shredders tend not to be the most secure of appliances, there are serious security risks concerning their ability to sufficiently “destroy” confidential documents. If you regularly leave your shredding bins until they are full or leave bags full of shredded paper by the outside bins, you may be putting yourself at risk and falling short of data protection laws.

Waste paper in an office bin

Compost your shredded paperwork

If you have the on-site facilities to do so, composting the shredded paper can be an environmentally friendly option. Paper is biodegradable and will quickly decompose, adding essential nutrients to your compost heap and preventing it going to landfill. You can then use this compost to enrich the soils around your offices or offer it to employees to bag up and take home – a very eco-friendly way to dispose of your unwanted paperwork.Most everyday office documentation such as envelopes, receipts and office paper is safe for composting as modern-day printing methods are virtually contaminant free. However, there are some types of processed and heavily inked papers that are best avoided:

Glossy or waxy paper
Fluorescent coloured paper
Paper containing metallic inks
Coloured card or sugar paper
Mix It Up With Shredding

If this composting not a realistic option for you, recycling is still preferable to throwing the paper in with your general waste. Just be sure to mix the shredded pieces up with other paper waste and separate it all into a number of bags, so that all the pieces for one document are unlikely to be bundled together. Once the paper is collected, all the shreds get separated anyway so confidential information is unlikely to be recovered – no matter how tenacious the potential intruder!Combining the two options, with half the shreds in compost and the other half in recycling, is a very efficient way of separating the pieces and keeping confidentiality in-tact.

Outsourcing Shredding

One of the biggest downsides of using an office shredding machine is that they also tend to be very small and slow, really only capable of shredding a few pieces of paper at a time. These on-site shredders are often better suited for domestic use. If your business is like many others, you will go through a lot of paperwork during the course of a week. Having your own office shredder might not be the most efficient use of your time. In that case, outsourcing your shredding requirements could be a more practical and efficient option. A professional shredding service, like the one provided by Flexible Storage Solutions, knows exactly what to do with shredded documents, using a pierce and tear shredder that can process large amounts of paper and cardboard. Not only will outsourcing your shredding allow your employees to make better use of their working day, but it will also save you the cost of buying and maintaining shredding equipment.

Securely stored in waste consoles

When using a professional shredding company, you can store all your documents in a secure confidential waste console until they are collected for shredding. You don’t have to remove any paper clips or staples and you don’t have to worry about emptying the oil out of the shredder – everything is taken care of for you.

Environmentally friendly shredding

Many professional shredding companies will recycle all (if not part) of their shredded paper waste. For example, our shredding service sends all confidential paper waste to licensed UK-only paper mills to be recycled. Zero percent of our paper waste is sent to landfill so you can rest assured your paperwork is having as minimal an effect as possible on the environment.One of the biggest benefits of external shredding companies is that their equipment does more than just shred paper – it completely pulverises it, so that it is impossible to piece back any kind of information on them. Our partner shredding company is a fully licensed carrier with the Environmental Agency and we provide you with a certificate of destruction with every batch of documents. Get in touch with our team today to see how a professional document shredding service could benefit your business.

MOVING OFFICE? HERE'S WHAT YOU NEED TO CONSIDER TO SAVE TIME AND MONEY

Tue, 19 Mar 2019 16:20:31 GMT

Moving Office? Save Time & Money with These Tips

Moving office is never an easy task. Whether you are moving to a new unit in the same building or a complete relocation across the country, the logistics involved in moving equipment, files and people are fairly complicated. That’s why it’s so important that you make the move as easy and straightforward as possible. It’s crucial that all of your belongings are organised so that everything is accounted for once you have moved into your shiny new office and all confidential documents are always protected.With that in mind, we have put together some useful moving office advice to help make your relocation go off without a hitch.

Clear out the Clutter

There is never a better time to have a clear out than when you are already having to go through your office drawers, cabinets and desks in order to pack them away for moving. Have a bin and shredder nearby, so that you can throw away anything that is clearly rubbish and shred any documents containing data that has served its purpose (not sure what to shred? Check out our blog post on what business documents need secure shredding). Since the introduction of GDPR in 2018, it’s imperative that you stay on top of any out-dated paperwork that has accumulated. These files will likely contain sensitive information and pose a security risk if managed incorrectly. By going through all documentation in the office, you can pack your belongings, de-clutter your workspace and destroy sensitive data all at the same time!

Downsize Your Storage

The vast majority of businesses accumulate a significant amount of sensitive data, much of which you will need to keep. One of the best pieces of moving office advice that we can offer is to use this time to scan as much of your paper information as possible to computer files. You will then be able to securely destroy more unnecessary paperwork and have less to move to your new office. With copies of your documents saved online, there’s less chance of the odd piece of paper being left behind or falling out of a folder during the move, and therefore less chance of confidential information falling into the wrong hands. Of course, while the truly “paperless office” is yet to become a reality, you will still need to retain physical copies of most of your documents. Scanning and storing your important files online provides you with a backup should anything happen to the originals.Another benefit of this is that you will have less to unpack in your new office, helping you to make better use of your space and preventing a fresh build-up of clutter.

Take Advantage of Document Storage

Why not go one step further than scanning your documents and take full advantage of a professional document storage service? Once you have packed up your files and securely shredded all unnecessary paperwork, you can let a storage facility take your confidential documents off your hands. Properly indexed, securely stored and easily retrieved with an online file management service, storage facilities keep your files safe and your office clutter-free. However, make sure you only store your files with a professional and fully GDPR compliant facility (such as Flexible Storage).

Make a Floor Plan of your new Office

The chances are that your new office will not be identical to your old one, especially if you have downsized your storage. Now is a good time to look at the condition of your current chairs and desks, in order to identify any items that are past their best. If you have a floor plan drawn up, you can see exactly what you need and where it will go, so that your furniture can be put straight into place when unloading. Any surplus furniture can be donated, recycled or sold and any new furniture you might need can be ordered for delivery on or before moving day.

Plan Internet and Phoneline Relocation in Advance

It’s easy to forget about telecommunications until the very last minute – usually when you have unpacked at the other side, but if you think ahead, you can discuss your needs with your Internet and phone providers, helping to ensure there is no downtime in service. You want to be able to unpack and set-up as quickly as possible in your new office, in order to keep your business ticking over and your customers happy.

Get Staff involved

Make sure your team is giving you plenty of help moving office, so that you can also take the opportunity to inform them of fire exits, new procedures and security processes for the new premises. Let them know where they should report on moving day and the exact location of the new offices, as well as establish a seating plan ahead of time. While this may seem like obvious advice, doing most of this in advance will ensure your move is quick and easy and that everyone is comfortable with their new working home. You’d be surprised how many things are overlooked in the hustle and bustle of an office move!There are so many things to consider when moving office locations and it can all seem rather overwhelming at times. By taking things one step at a time, planning in advance and taking advantage of professional services, you can keep a clear head on moving day, helping to get your business back up and running as quickly as possible. Contact the Flexible Storage team today to find out how our secure, professional storage services can benefit your office move, saving you valuable time, energy and money.

USING GDPR TO BENEFIT YOUR BUSINESS

Mon, 04 Mar 2019 16:20:28 GMT

USING GDPR TO BENEFIT YOUR BUSINESS.

The new guidelines surrounding the treatment of data in business have now been law for almost a whole year. Since compliance of the new rules is an essential requirement, it makes sense for businesses to look at the benefits of GDPR, using it to improve and streamline their administrative processes.The General Data Protection Regulation became law throughout Europe in May 2018. Regardless of the outcome of Brexit, the UK has elected to adopt the same principles when we leave the EU. One thing that the politicians have agreed on is that the GDPR benefits are well worth implementing in our own businesses, especially as any trade deals with European companies will need to comply with the various points within the regulation. Here we outline five of the positive effects that GDPR could have on your business.

GDPR Benefits Number 1: Security

Keeping data safe and secure for clients is one of the most important benefits of GDPR. The majority of security breaches have been caused as a result of human error, making them difficult to defend in case of compliance fees, brand reputation and angry customers. Having a clear and concise policy in place, with strict rules as to how data should be handled, reduces the risk of employees accidentally revealing information they shouldn’t, while also helping to minimise the cost should a breach occur. One of the stipulations of GDPR is that anyone dealing with data can now be prosecuted in the event of unlawful disclosure, so that full responsibility is not placed solely on the person in charge of the data. This makes external document storage a far safer option, using a company like Flexible Storage Solutions, so long as the company can prove GDPR compliance.

GDPR Benefits Number 2: Transparency and Organisation

GDPR guidelines insist that data is organised in a way that ensures it is easy to access sensitive information quickly. The GDPR business benefits of this stipulation are obvious, with a neat and tidy system that means that client requests for data are always easy to comply with, preventing employees wasting time searching for information and also reducing the chances of that data becoming ‘lost’ in the system. Even if a company has gone through several structural changes, with mergers and takeovers that have meant the accumulation of data from several sources, GDPR indexing suggestions should ensure important information is always to hand.

GDPR Benefits Number 3: Customer Confidence

Advertising your compliance with GDPR is sure to increase customer confidence in your brand, since they will know that their data is being handled in a way that is reliable and responsible. With GDPR principles in place, data breaches will become few and far between, so that company reputation is kept in place and customer loyalty is rewarded with safe and secure data.

GDPR Benefits Number 4: Cost-Effective Storage

One of the rules that businesses must abide by is that all personal data held must be relevant and up-to-date. This encourages companies to have a clear-out of all old records, enabling them to improve the efficiency of daily operations. This helps reduce maintenance costs, especially if your business rents additional space on your work premises. Time is money and as documents become easier to access and manage, employee time will be better spent on their core activities, rather than searching through piles of unnecessary paperwork.

GDPR Benefits Number 5: Efficient Use of Data

When making decisions in business, companies are now required to ensure human intervention helps to streamline the process. Removing the automated part of the decision-making procedure means that there is less room for error, so that data is used in a more effective and efficient way. The fact that documents are better consolidated and easier to access with an online file management system means that the decision-making process is far less daunting for an employee.There are many benefits of GDPR and since it is now a mandatory requirement for all businesses within Europe, as well as those that intend to deal with European companies, it makes sense for businesses to embrace these new rules and use them to their advantage.At Flexible Storage, our document storage services are fully compliant with the GDPR regulations, so you know your documents will be in the safest possible hands. Get in touch with one of our professional storage consultants here to get a quote!

HOW SELF STORAGE CAN HELP YOU DOWNSIZE AFTER RETIREMENT

Mon, 25 Feb 2019 16:20:27 GMT

HOW SELF STORAGE CAN HELP YOU DOWNSIZE AFTER RETIREMENT.

When you retire, downsizing makes a lot of sense. The kids have long since flown the nest, their rooms are now collecting dust and the maintenance of your large family home is getting harder. Why would you spend your retirement in a half empty house when you could move somewhere more manageable, in an area of your dreams and release the equity to kick off your retirement with a bang?If your retirement is round the corner and you’re considering downsizing your home, this post will help explore the various benefits of downsizing, as well as the best way to go about it. The hardest part will be deciding how to spend all of the leftover cash.

Benefits of downsizing for retirement

Release equity

The chances are that downsizing from a large family home to a smaller property will result in a sizable leftover lump sum. With this money you’ll be able to pay off your mortgage, buy your new home outright or just have a nice chunk of change to act as a cushion for life after retirement. Splash out on a long holiday, spoil the grandkids or save it for a rainy day. Spend it however you would like – it’s your hard-earned money after all!

Cheaper cost of living

By downsizing, it’s very likely that your utility bills, council tax and maintenance costs will all experience a similar downscaling. Smaller properties require less energy to heat, are generally susceptible to lower council tax and have both less chance of maintenance mishaps, which will be easier to remedy when they do occur. We know, life isn’t all about money but the financial benefits of moving to a smaller home cannot be underestimated. As they say, look after the pennies and the pounds will take care of themselves.

Live where you want

When looking for a smaller property with money to play with, you open up your options. From urban apartments to country cottages, the world is literally your oyster. In fact, many retirees choose to invest the money they make from downsizing in a second property overseas. Spend your winters sunning yourself in warmer climes and the rest of the year making the most of the British summer, enjoying the best of both worlds.

Have a clear out

What better excuse to tackle that build-up of belongings in the loft than when downsizing your home? If you’re like most people, years of clutter has probably accumulated in any viable storage space in your house. From the car garage to the cupboard under the stairs, most homes in the UK have acquired a surplus of ‘stuff’ that is either no longer needed or requires proper storage in a more effective space. Those items that you can’t bring yourself to say goodbye to will struggle to fit into your smaller home, which is where self storage can help…

How to downsize for retirement

Tell your friends and family – get your kids, grandkids, friends, neighbours and anyone else over to take back their belongings and anything else you no longer need off your hands. Donate, recycle or responsibly dispose of all other clutter so that only your treasured possessions remain.
Get sorted – pack your belongings away using sturdy boxes, remembering not to over pack as boxes and their contents may break in transit. Also remember to keep hold of any old newspapers to use as padding in boxes. Make sure to mark each box and keep an inventory so you know exactly what items are in each box.
Find a self storage facility – a self storage facility will not only be able to help pack your items and supply industrial strength boxes, but they can collect them too, saving you a great deal of time and energy. Renting a self storage unit will allow your new downsized home to remain clutter free, while you can rest easy in the knowledge that your belongings are safely under lock and key in a secure self storage facility.

For more details on the various self storage services we provide at Flexible Storage, get in touch with our friendly team today and even receive a quote.

WHAT ARE THE ADVANTAGES AND DISADVANTAGES OF A PAPERLESS OFFICE?

Mon, 18 Feb 2019 16:20:26 GMT

WHAT ARE THE ADVANTAGES AND DISADVANTAGES OF A PAPERLESS OFFICE?

For many businesses, the paperless office seems to be one of those concepts promised in the 80s that has never really come to fruition, along with hover-boards and 8-minute abs.In theory the paperless office sounds great – no need for any more paper files, cumbersome filing cabinets or bursting storage cupboards. All documents are digitised, floating in the cloud and instantly accessible – anytime, anywhere.In practice though, things aren’t quite that simple. Today, business practices and legal compliance make it necessary to store documents for long periods of time. There are also serious questions being raised around the security of online systems, and many businesses do not have the time, budget or ability to transfer their entire document archive into digital form.To help clear the air, we have listed the main advantages and disadvantages of a paperless office so that you can decide how realistic it is for your business.

Advantages of a paperless office

Saves storage space

It’s pretty simple – less documents means less space needed to store them. While many of us deal with online documents on a daily basis, paper files still play a crucial role in our day-to-day working lives. If 100% of these files were online, there would be no more need for physical storage space. In crowded cities such as London, space saving is an advantage that can’t be underestimated.

Easily accessible

No need to go rummaging through the office paper mountain to find that one business record. With a paperless office, all files are accessible with just a few clicks of your mouse. As long as you have Internet connection and the files have been correctly stored, a digitised document system will improve efficiency and save a great deal of time searching.

Environmentally friendly

As the name suggests, a paperless office should produce no paper waste. This is great news for trees and the environment as a whole. Nothing will need to be printed so printers are redundant, saving even more energy. These all contribute to reducing your office’s carbon footprint.

Disadvantages of a paperless office

Security risks and viruses

Probably the number one concern around a paperless office is the security risks associated with transferring the entire document trail of your business into digital form. Cyber security software is constantly playing catch-up with online fraudsters. Paperless offices share data via online networks that are increasingly susceptible to hacking and damaging viruses. Much of the data and files stored online by businesses – especially those in the medical, legal and financial industries – contains highly sensitive information that could be incredibly damaging if they fell into the wrong hands.Installing security software that properly encrypts data can be complicated and very costly. Most data security platforms charge by the month with prices that increase with the amount of data storage you use. These costs can quickly add up and there’s no guarantee that they’re secure from all cyber attacks.

Dependence on technology

A paperless office requires all of your files and data to be stored on hard drives and increasingly in online cloud storage. This works as long as your electronics do. If there is a problem with your online system, Internet connection or even power supply, then you will not be able to access any of your documents. Backing up your important files is always advisable but many businesses either forgot to do it or lack the capability.

Environmentally friendly?

Even though most businesses around the world have taken paper-reducing measures over recent years, global paper usage is not actually reducing at any great rate, according to Andrew Morrison, managing director at Xerox UK and Ireland. This is by no means a call for office-based UK businesses to abandon paper-saving efforts but suggests that other sectors of the economy should be carrying their fair share too.While paper waste may be significantly reduced, a paperless office will still need to dispose of its electronic equipment from time to time. These items contain dangerous chemicals and are often made of unrecyclable plastics. Improper disposal of such equipment can have very damaging effects on the environment so make sure you dispose of your electronics responsibly.

The verdict

The reality is that a “paperless office” is currently just a buzzword. For the foreseeable future, there will always be a practical need to handle paper in the vast majority of modern businesses. Legal documents still need to be signed, wills and deeds have to be retained and even items as small as receipts will have to be collected. All of these documents will need to be stored somewhere where they are systemised, secure and accessible.

So, how can Flexible Storage help?

Storing your documents at our archiving centre will free up space in your office as well as ensure they are always protected and stored in compliance with GDPR and data protection laws.
Our online file management service makes it easy for you to retrieve and manage your indexed files, so accessibility need not be a problem.
Once you no longer need your documents we can have them professionally shredded where 100% of paper waste is recycled. Alternatively, you can rent our confidential waste consoles to collect all of your paper waste. They’ll keep your sensitive documents secure until they can be collected for complete, confidential destruction.

Get in touch with our friendly team today to see how our document storage services can keep your paperwork safe while saving your business space, time and money.

FIREPROOF SELF STORAGE – A WAKEUP CALL FROM A WAREHOUSE FIRE

Fri, 18 Jan 2019 16:20:25 GMT

FIREPROOF SELF STORAGE – A WAKEUP CALL FROM A WAREHOUSE FIRE

The New Year got off to the worst possible start for a self-storage warehouse in Croydon as it suffered a devastating fire. Twenty fire engines and around 120 fire fighters attended the scene at the Shurgard depot on New Year’s Eve and were not able to fully extinguish the fire until the following evening. From domestic items and sentimental belongings to business documents and materials, hundreds of customers were shocked to find that their supposedly secure items had gone up in flames in a matter of hours.

Self Storage Fire Protection

While the cause of the fire is still unknown, questions have been raised around the protection that self-storage facilities can provide from fires. Warehouse style facilities such as the one in this unfortunate incident are designed to be open-plan which makes it incredibly easy for fires to escalate. The lack of walls that go to the top of units allows fires to easily spread from unit to unit while the strong airflow only serves to feed the flames.The fact that the vast majority of storage facilities cater to both personal and business customers, and store a wide range of items and materials, makes it difficult to clearly assess fire risks. Some of the most common items stored in storage facilities include wooden furniture as well as vast amounts of paperwork in document storage. This disaster only highlights the importance of using a storage facility that truly prioritises the security of its customers’ stored items – not only from theft and vandalism but also from fire and water damage too.

Fire Resistant Storage Containers

The most effective way to ensure your belongings are protected from fire damage is to store them in a facility that uses fire resistant storage containers. Unlike open-plan warehouse storage facilities, containers fully enclose storage items. Should a fire break out, it will be contained to the steel container and prevented from spreading to any other storage items in the immediate vicinity. The lack of airflow stunts the fire and prevents it from spreading at an unmanageable rate, giving on-site staff and emergency services the precious time they need to control it.

Self Storage Insurance

For added peace of mind, it’s always advisable to make sure your items are covered with Self Storage Insurance. If your belongings are worth storing, they are worth insuring. Most household insurance policies do not cover goods in storage, so opting for an insurance policy specifically designed to cover self-storage items will ensure your belongings are fully protected from fire, water or any other type of damage. Get an insurance quote for your self-storage items online today.

Fire Prevention Best Practices

The reality is that there is no way to completely reduce the risk of fires in storage facilities. People store so many different types of items, files and materials that it’s essentially impossible for storage staff to know exactly what is in each unit. However, there are many safeguards that these facilities can put in place to ensure the risk of fire is as low as could possibly be. If you want to ensure that your belongings are protected whilst in storage, it’s your choice as a customer to opt for a storage facility that has clearly taken these necessary and vital precautions. At Flexible Storage, we store all of our customers’ items in individual 2mm thick steel storage containers that are both water and fireproof. From fireproof file storage to 24 hour CCTV surveillance, we put the safety of your belongings first. Get in touch with one of our team today to discuss your secure storage options further and even receive a tailored quote.

TOP 5 REASONS TO USE A STORAGE FACILITY

Tue, 30 Oct 2018 16:20:29 GMT

TOP 5 REASONS TO USE A STORAGE FACILITY.

The UK leads the way in Europe when it comes to storage facilities. At around 44.6 million square feet, it has more than quadruple the storage space as the next closest rival France, which has approximately 10.5 million square feet. What’s most surprising is that more people in both the UK and Europe aren’t taking advantage of the massive benefits to be had from using storage facilities.They don’t just supply self-storage units either; some facilities even offer document storage and management services, as well as scanning and confidential waste destruction solutions too. These services are useful to many businesses, whether they know it or not.In this post we will outline the most common reasons why people use storage facilities. This applies to commercial as well as domestic use, and goes beyond simple lock-up units.

MOVING HOUSE OR OFFICE

Upping sticks and moving home or work place can be one of the most stressful times in a person’s life. All that boxing up, bubble-wrapping and backbreaking transportation is enough to make you stay on one plot for the rest of your life. Sometimes though, it’s unavoidable.The process would be made a lot smoother if you could pack everything up and move it straight into the new place. While this is the case for some, it’s a different story for many. As you wait for your new location to become available you’re going to need a place to safely store your household and workplace items.Storage facilities offer secure units to temporarily house your stuff, keeping them safe without cluttering up your home or your best mate’s living room. While traditional lock-ups tie you in with lengthy agreements, storage facilities offer short-term contracts to keep costs low.When it comes to security, it’s hard to better a professional storage facility. Fire and waterproof steel containers, 24-hour CCTV surveillance and manned premises are a far cry from a mouldy, urban garage.

RELOCATION & LONG HOLIDAYS

The world is a much smaller place than it was even 20 years ago. It’s never been easier to travel around the world or relocate to another country. Whether you’re in the process of moving all of your stuff overseas or just need a place to store your things while you’re travelling, storage facilities have a solution.Units of various sizes are available to store a variety of belongings. As you will not need regular access to your stuff, some facilities can offer cheap rates that will give you peace of mind while you’re away but also not break the bank.

BUILDING WORK

When you’re renovating your home, things can get ugly. If it’s not all the paint being splattered around it’s the workmen shifting heavy items and tools in and out of rooms. It therefore makes a lot of sense to clear out as much non-essential items as you can for their safety and for the convenience of the workers.Moving your belongings into a storage unit removes clutter from your home and makes it easier and quicker for your renovations to be completed. If you’re a Tetris champ and manage to squeeze everything into a spare room – then great. However, if you’re not, it’s always nice to know you have a flexible, cost-effective solution in a storage facility.

UNFORESEEN CIRCUMSTANCES

It’s a sad fact of life that things don’t always go the way you planned. Whether that be your health, your relationships or any other major aspect of your life. At these difficult times it’s important to know that you have options. In these situations, it may be necessary for you to move belongings out, move yourself out or even sell the house entirely.Either way, a storage facility provides a secure and cost-effective solution for any cherished personal items that can’t be relocated right away. These times are naturally going to be stressful for anyone so knowing where your belongings are and that they’re safe makes it that little bit easier.

VEHICLE STORAGE

Whether you have a classic car that you cherish, a fair-weather motorhome or an extreme sports vehicle you only need for events, keeping it in a storage unit is probably your best option. If you’re not lucky enough to have a garage, you may be forced to keep it on your drive or parked in the street. This leaves it exposed to both the elements and potential damage from other vehicles or vandals, which is far from ideal.Self-storage units allow these vehicles to be securely stored away for the periods you don’t need them but leaves them accessible to you at any time. Coded gates allow you to come and go as often as you please so you never have to miss out on a sunny driving day again.If you would like to know more about the various storage services available at Flexible Storage, get in touch with us today. One of our professional storage consultants can talk you through your best storage options as well as give you a tailored quote.

HOW CAN STORAGE FACILITIES BENEFIT START-UPS AND SMALL BUSINESSES?

Tue, 16 Oct 2018 15:20:28 GMT

HOW CAN STORAGE FACILITIES BENEFIT START-UPS AND SMALL BUSINESSES?

Running a business can often be daunting when you first start out. From licensing to taxes, financing to insurance, you’re going to need to keep many plates spinning if you want your business to succeed. It’s hard to keep on top of everything yourself or even within a small team, but there are effective ways to streamline your operations and reduce avoidable costs.One of the best ways is to take advantage of a storage facility. This might not be the best option for every business but storage facilities offer a range of valuable services for businesses that go far beyond locks and bolts. In this post, we will outline the key benefits available to businesses from using storage facilities, especially for smaller companies and start-ups.

FLEXIBLE CONTRACTS

In order to prosper, start-ups and SMEs need to be able to expand and contract. High turnover of staff, uncertain financing and seasonal fluctuations in stock all demand a great deal of flexibility in smaller companies. Operating your business from your home can be messy and inefficient whilst renting an office space or traditional lock up ties you in to lengthy contracts and can be very costly.Using a storage facility allows you to quickly and cheaply adapt to changes in demand, financing and other commercial variables that influence your trade. Unlike commercial leases that bind you to long-term contracts, storage facilities give you the flexibility to rent more or less storage space for limited periods of time or indefinitely. Short-term rolling contracts keep costs to an absolute minimum while allowing you to quickly adapt to your business demands – expansion has never been easier! This flexibility saves you valuable time, energy and – most importantly for a burgeoning business – money.

COST SAVING

Running a business from your kitchen table keeps costs low, without a doubt. However, it won’t be long before you outgrow your home and a space for all of your stock, materials and business documents becomes a necessity. Similarly, renting an office at a business park may offer you the required space but it inevitably comes at a high cost – often too high for most new companies.Establishing a storage unit as your business headquarters is perfect for non-customer facing trades. Not only do you benefit from the extra space and lower costs, most storage facilities happily accept deliveries on your behalf, with some even unloading your deliveries directly into your storage unit. Customer service doesn’t come much better than that!Basing your company at a self-storage facility has the added benefit of avoiding paying business rates. A legal obligation for most non-domestic properties such as traditional warehouse units, firms operating out of storage units avoid this cost as the Valuation Office Agency deems only the operator of the storage company liable for the payment of business rates.

SECURITY

A major benefit of keeping your stock, tools, materials and documents in a storage facility is the peace of mind knowing they’re securely stored. Unlike a residential garage or traditional lock-up, storage facilities have fire and waterproof containers, CCTV surveillance and on-site staff. However, this heightened level of security does not impede access as customers can easily come and go using access-controlled gates, activated by unique codes or phone number recognition.

DOCUMENT STORAGE & MANAGEMENT

It’s not only self-storage units that can massively benefit SMEs; some storage facilities offer additional services that will ensure you keep on top of all that paperwork. As you are more than aware, running a business involves masses of documentation, which will only grow with your company. Much of it needs to be securely stored for years at a time to comply with legal or tax laws, especially since the recent changes to GDPR.Storing your business documents and records at a storage facility ensures their safety, allows you to easily manage them, and also keeps your office or working space free from clutter and sensitive material. The best storage facilities offer a document management service that scans and indexes your files to make it as easy as possible for you to retrieve important documents when you need to.When your documents reach their compliance expiration date or are no longer useful to you, certain storage facilities can even securely dispose of your confidential waste with their shredding services. What more could a small and aspiring business ask for?Business types that could most benefit from storage services:

Removals
Retailers & e-commerce
Events
Importers/exporters
Builders/construction
Ebay sellers
Marketing
Theatre companies
Furniture

Whatever your storage needs, our self-storage, document storage and shredding services will allow you to focus on your business in a clutter free, cost-effective working space. For help choosing the best services for your business, get in touch today.

STORING YOUR RECORDS & PAPERWORK – WHAT IS THE DOCUMENT STORAGE PROCESS?

Tue, 02 Oct 2018 15:20:24 GMT

Storing Records & Paperwork: The Document Storage Process

Whether you’re a small company looking to free up office space or a large business that needs to securely store its records, document storage may be the best solution for you. Saving you both time and space, a document storage service ensures your paperwork is out of sight, in secure hands and always accessible.But how does the process work? In this post we will take you through our document storage service to demonstrate exactly how we collect, store and manage your documents. At each stage you will see the meticulous care we take to ensure the safety of your records, as well as the measures we put in place to keep you involved and in control throughout the entire process.

STORAGE BOXES AND COLLECTION

No surprises here, the process starts with boxing up your documents. All types of files from company data to medical records can be stored in our robust full archive boxes. You are welcome to use your own storage boxes or we will happily supply them for you.Our friendly team will then be round to collect your documents. Collections can be arranged immediately or whenever is most convenient for you. Many customers choose to index their own files and boxes before collection and record this data on a spreadsheet. Alternatively, we can also take care of all indexing for you. We then use this indexed numbering system to generate a barcode for each file or box, depending on your preference, which will then be entered into our Warehouse Management System.

TRACKING AND INDEXING

Are all of your records in storage cabinets? No problem – we can provide boxes to transfer the files to or we will box them up for you. If you’d prefer, we can also index, log and barcode individual files so that any specific documents can be easily found and accessed through our Warehouse Management System. This is particularly beneficial to companies in industries that are heavily reliant on compliance such as finance, insurance and solicitors. Our tracking service allows you quick and easy access to each and every file that you store in our system.We are also able to facilitate a handover of your document archive from another storage facility. Your previous supplier should already have an electronic record of all of your files, which can be transferred into our system. If not, we can work with you to re-index your files to ensure you are now receiving the best document management service available.

STORAGE

Your documents will be stored at our Essex-based archive centre in the most secure fire and waterproof units. Once in storage, we can offer bespoke warehouse management access, whereby you can barcode and scan any files or boxes and manually enter its details into our system. This can all be done through our website in the comfort of your own office. You can view and be in control of your inventory 24 hours a day.For those looking for a standard or deep storage service, we can simply store your boxes at our archive centre, which will be entered into our barcode system. This service still benefits from online document management, as all information will be available for you to view online.

RETRIEVAL

You can retrieve files and boxes whenever you like by contacting us either by phone or email, or via our document management system. We provide weekly, next day or same day delivery to locations all over London and the Home Counties, including Essex, Kent, Surrey, Sussex and Hertfordshire. All retrievals are logged so there is an audit trail for each file and box. This ensures that everyone knows exactly where a particular item is as well as the history of its movements.

SECURE DESTRUCTION

Once your documents come to the end of life in terms of compliancy or general usefulness, we can securely shred them for you. As much of your files will contain confidential information it’s imperative that they are securely destroyed. We can transfer your documents from our steel archiving stores to our partner company’s state-of-the-art document-shredding machine.Once you have flagged a certain item for destruction we will contact you to confirm the exact details of the documents for absolute clarity. (Once your paperwork has been introduced to the industrial-grade shredder and its pulverisers, there’s no going back!). We can also provide a quote for the destruction of any documents you may have in your possession, or organise the collection of your confidential waste from your offices. Our partner company holds BS EN 15713:2009 for secure destruction of confidential data, as well as ISO 9001, ISO 27001 and ISO 14001. All destructions come with professional certification.Whatever your document storage needs, our various document storage services allow you to focus on your business in a clutter free, efficient office. For help on how to choose the right document storage for your business, get in touch.

WHICH INDUSTRIES CAN MOST BENEFIT FROM SELF-STORAGE?

Thu, 06 Sep 2018 15:20:22 GMT

WHICH INDUSTRIES CAN MOST BENEFIT FROM SELF-STORAGE?

Practically any business can benefit from taking advantage of self-storage facilities – but sadly, not everyone is aware of them. From one-person start-ups operating out of a bedroom to large corporations with multiple locations, all companies face the same time and space challenges that self-storage services can help to alleviate.Whether you just need to temporarily store furniture while you change office or you need a permanent location to securely store your business archive, self-storage facilities could provide the most cost-effective and convenient solution. In fact, whilst business customers of self-storage facilities take up 39 per cent of storage space in the UK, they only account for a quarter of the total number of customers. There is still a lot of opportunity for perceptive business owners to avoid paying extortionate rent prices to keep their stock in costly and already limited office space. In this post, we will explore the various industries that have the most potential to streamline their operations, as well as the general benefits that self-storage can bring to any organisation.

RETAIL

Inventory is a fundamental aspect of any retail business. Seasonal merchandise, posters, decorations and other additional materials will need to be stored in a safe location that is easily accessible in the future. Many stores have some capacity for onsite storage but these stock rooms are often very small and prone to disorganisation. Storing excess inventory in a local self-storage unit provides a secure, accessible space for your products at the fraction of the cost of renting more office space. You can even have stock delivered to your storage unit for further savings on transport costs.

CONSTRUCTION & DECORATION

If your profession involves many tools and materials, it can often be difficult to keep everything organised. Construction tools are incredibly expensive and keeping them in your work van or garage can be very risky with the increase in tradesmen tool thefts. Keeping your tools and materials in a storage unit not only keeps them organised and manageable but also ensures the highest level of protection with fire and water proof containers under 24/7 surveillance.

REAL ESTATE

The buying, selling and renting of properties is often a long process that is fraught with delays and disruptions. You may need a secure place to house a show home’s furniture while it is refurbished or perhaps you need to store a client’s belongings while they wait to move into a new house. In any situation, having the option of a self-storage unit provides the flexibility when you need that extra storage space for an indefinite length of time. Unlike the fixed-term leases when renting an office or depot, storage facilities offer month-to-month terms and even allow you to opt out completely with only one or two week’s notice.

LOCAL COUNCIL

It’s not only private enterprises that can benefit from a little extra storage space. Local councils often find themselves with a variety of items that, although not always in use, are valuable and need to be stored securely. Seasonal decorations, collapsible chairs, and office supplies can all take up a significant amount of space when you consider the scale at which local councils operate. The bottom line is always a pressing concern for the local government so the flexibility and affordability offered by self-storage is a huge advantage to this often cash-strapped sector.

START-UPS

The increase in self-storage popularity in the UK is partly due to the rise in start-up companies. The number of registered companies in the UK has risen from just under 1.5 million in 2000 to over 4 million in 2018. Again, the key appeal of self-storage is flexibility. Building a company from your home quickly becomes problematic when you begin to accumulate paperwork, equipment, materials, stock, and all the other accoutrement associated with a burgeoning business. Before you know it, you’re treading over piles of surplus stock on your way to the bathroom!A storage unit will help keep your home tidy (and your family happy!) while at the same time ensuring your business materials are safe and organised. Use your storage unit as a registered address for deliveries, a stockroom or even a small-scale distribution centre. As your business grows, you can adapt your storage needs accordingly – upsize, downsize or vacate your unit entirely with minimum fuss.If you’re part of a business or organisation that needs more flexibility and would like to know more about self-storage options, please get in touch with one of our professional storage consultants to learn more about our self-storage services and receive a tailored quote.

HOW TO ORGANISE YOUR DOCUMENTS SECURELY AND EFFICIENTLY

Tue, 04 Sep 2018 15:20:21 GMT

HOW TO ORGANISE YOUR DOCUMENTS SECURELY AND EFFICIENTLY.

Just the thought of tackling a mountain of disordered paperwork is enough to bring most people out in a cold sweat. Months or even years of wilful neglect has resulted in your business or personal documents accumulating in unsightly piles dotted around your home or office. It can be easy to carry on ignoring them but sooner or later you are going to have to deal with them. And, as with most of life’s chores, the sooner you get it done, the better. It’s more than likely that you have kept these files because they contain important information that you may need at a later date. These documents could range from relatively benign documents such as business cards or sales receipts to very sensitive paperwork such as bank statements or customer details. Failing to organise these documents properly not only makes your home or office space seem untidy and unprofessional, it’s an incredibly inefficient way to access important files as well as a big security risk.Organising your documents may take a little more time out of your week but the benefits of having an orderly, accessible and secure filing system will make your personal and working life an awful lot easier. In this post, we will share some simple, tried and tested tips that will help even the laziest amongst us conquer their paperwork mountains. It doesn’t matter whether you’re dealing with documents from work or from home, effective organisation comes down to a system that works best for you. Documents should be stored in folders, divided into categories and ordered in a way that makes the most sense to you. Below are our tips to help you tackle your paperwork:

HAVE A CLEAR-OUT

Once you have gathered all of your paperwork together, go through everything and make a pile of any documents that are useless or out of date. Try to be as selective as you can, as keeping any unnecessary files will take up precious room and make it harder to find documents that you actually need. As most of these files will contain sensitive information, we strongly recommend disposing of them with a shredder to ensure they don’t fall into the wrong hands. Remember to take some time every few months to clear out any documents that may have expired.

CONSISTENCY IS KEY

Whatever method you choose to organise your documents in, make sure you are consistent. This especially applies to naming your files and folders, as any inconsistency in categorising them could result in a lot of time wasted looking in the wrong place. Also try to keep your system simple. Some people can get carried away with multi-coloured coding systems and indecipherable subcategories that would give a taxonomist a headache.

SECURE YOUR STUFF

Organising your documents into a methodical system is only half the battle, now you need to secure them. All of your painstaking work will be in vain if your paperwork is easily accessible to any prying eyes. Filing cabinets are an efficient and secure way to store your documents, either at home or at work. If you intend to keep passports, credit cards, spare keys and other high-risk items in your cabinet then make sure you buy a model that has fortified locks and a security bar. Alternatively, many people, especially businesses, choose to store their documents in professional storage facilities where 24-7 guards and CCTV can provide maximum security.

DIGITAL BACK UP

Despite the encroaching presence of technology on our daily lives, paper files still play an important role…at least for now anyway. It’s therefore a great idea to make digital copies of your paperwork in case anything happens to the physical copies. Scanning your documents and storing them online is also an effective space saving technique, as many of the original paper files can then be destroyed. It’s important to remember that while this may work for some less important files, it’s not appropriate for significant documents such as legal contracts and birth certificates. If you’re unsure about a certain document, always err on the side of caution and keep it until you can research a definitive answer. For more information on the best ways to store your documents, get in touch with one of our professional storage consultants. You can learn more about our professional document management services, such as our storage, shredding and scanning services, and receive a quote today.

A GUIDE TO KEEPING TRACK OF COMPANY ARCHIVES

Tue, 14 Aug 2018 15:20:20 GMT

A GUIDE TO KEEPING TRACK OF COMPANY ARCHIVES.

Although it may not be the most glamorous aspect of a successful business, keeping track of company archives is one of the most essential. Any business, no matter the size or scale, will accumulate important documentation over time that will need to be securely stored. This often sensitive information may or may not be needed in the future, but nevertheless will need to be stored for the length of time necessary. Failure to maintain proper archives can create cash-flow problems, slow down administrative processes and even lead to government fines.

SO WHAT’S THE LAW?

According to government guidelines, limited companies must keep and maintain all “records about the company itself”, as well as all “financial and accounting records.” The particulars of these documents may be specific to your industry, but there are certain documents that all companies must be able to produce on request. These include staff information, debentures, indemnities, as well as all money spent and received by your company. More information about company and accounting records can be found on the UK government website.Many companies unwittingly dispose of important documents that they are legally obliged to keep hold of. This is especially the case when paperwork is badly organised and left to build up in office filing cabinets. Employing an efficient archiving system is a fool-proof way to make sure your business adheres to its specific retention schedules. Data protection authorities now have the power to apply strict penalties to any companies that do not comply with their standards. You don’t want to be bitten when HMRC turn up to check your records!

TIME FRAMES

The Companies Act of 2006 made it law for private limited companies to keep their accounting records for 3 years from the date they were created. Similarly, public limited companies are required to keep their records but for twice as long. Furthermore, tax law compels all private businesses to archive any records used to complete their tax return for 6 years, starting from the end of the initial accounting period. That’s a long time to keep hold of paperwork, emphasising the importance of keeping business records well organised and securely stored.

ORGANISING YOUR ARCHIVES

As explained above, it is vital that company records are archived in accordance with business and legal requirements. To make the whole process easier, all important documents should be filed appropriately and as soon as possible. Delays in archiving or storing files haphazardly increases the likelihood of them being lost, damaged or accidentally destroyed. It may be time-consuming but the consequences of poorly maintained company archives can be detrimental to the success of your company.

WHERE TO STORE YOUR RECORDS

It is the responsibility of your company’s director to ensure all significant records are accurate, up-to-date and accessible for inspection by the relevant authorities. Many companies archive their records at their registered office address, while others choose to store them at Single Alternate Inspection Locations (SAIL).Companies House, the UK’s registrar of companies, will assume that your company records are stored at your registered address. However, if you have chosen to keep some or all of these documents in a separate location – such as a professional storage facility – you will need to inform Companies House that this is your SAIL address. As well as its location, you will also need to divulge which of your business records are being stored there. You can only have one SAIL and it must be in the same country as your registered office.

TRACKING FILES

Whilst the majority of documents in your business archive will rarely need to be touched, there will be occasions where you may need to gain quick and easy access to certain files. Any movement of documents outside of your office (or SAIL) will need to be tracked to ensure you know where your records are at any given time. Many of your archived records will be original documents, so it is imperative that they are not lost, damaged or destroyed. If they are, you will need to inform your Corporation Tax Office immediately.To avoid running into the aforementioned problems, many companies devise their own tracking schedules. In theory, this records information on the whereabouts of a given document, who is currently responsible for its safety, when it was sent out and when it is due back. This practice is definitely advisable, but ultimately you should try to avoid sending out original records wherever possible. Nevertheless, we understand that releasing physical records is sometimes unavoidable and companies must turn to safe and reliable practices instead.Although original paper files are needed by many organisations, it is becoming an increasingly common practice to simply send scanned copies of documents. Rummaging through a mountain of paperwork for a specific record can be a painful and time-consuming task if your records are disorderly. Keeping your archives securely stored in a professional storage facility may not only be the most secure option, some storage companies also make it the most convenient with their online document management and scanning services.Get in touch with one of our professional storage consultants to learn more about our document management and scanning services and receive a tailored quote.

WHAT IS THE MOST SECURE WAY TO STORE DOCUMENTS?

Fri, 03 Aug 2018 15:20:17 GMT

WHAT IS THE MOST SECURE WAY TO STORE DOCUMENTS?

Every business and household in the land will be familiar with the problem of document storage. No matter your size, success or age, you will need to manage and store important information for future reference. It’s part of everyday life. This has been the case for centuries and continues to this day, in spite of the digital age in which we now live.The paperwork that builds up in your offices and homes can become not only an eyesore but, if managed improperly, a threat to personal and professional security. Storing documents in a simple and secure way will improve the efficiency of your home and business, as well as ensure that all of your data is protected. The only question that remains is – ‘what is the best way to do it?’ In this article, we will explore the best options available for securely storing your documents.

STORING AT HOME

Whilst you might be filing aficionados at work, many people are less than diligent at home with their personal paperwork. Stuffing your sensitive documents into a cupboard or under the stairs might be the easiest solution but it puts your sensitive material at risk. Confidential material such as your bank account details, tax returns and credit card information can be just as attractive to a burglar as your jewellery and electronics.One of the most common ways to store sensitive documents at home is with a personal safe. These should ideally be fire and waterproof to protect the files from damage and kept in a hard-to-find place in your house. Home safes can often be expensive and quality can vary significantly. The average home safe costs over £500 and needs to be secured to walls or floors to be fully effective, which can be a nuisance.

STORING AT WORK

If you walk into the office of an average business the chances are that most of their sensitive documents are either stacked in a storeroom or dumped in a filing cabinet and forgotten about. Paperwork stored in this fashion quickly builds up and is often exposed to prying eyes. When someone wants to see a particular document, a rummage-fest ensues in which it is often never found. Their premises may be locked at night but this is far from the most efficient or secure system to rely upon.

SAFE DEPOSIT BOX

Many banks and credit unions still offer a safe deposit box service, although it is becoming less common with the decline of high-street banking. Documents stored in this way are safeguarded in industrial vaults which is, although highly secure, not the most practical way to store confidential documents. Most people need somewhat regular access to certain documents such as birth certificates and tax returns, which cannot be quickly accessed when stored at a bank.

PROFESSIONAL STORAGE

Professional storage companies maintain facilities that are specifically designed to securely store belongings, including paperwork. Long or short term, these companies can store sensitive documents in industrial storage units. For example, at Flexible Storage our storage units are fire and water proof, secured by automated gates and under constant CCTV surveillance. Even under all this security, we provide customers with easy access to their stored documents as well as scanning services to swiftly retrieve, scan and send over any document they might need.

SO WHICH IS MOST SECURE?

The first step in securely storing important documents is to decide what to store. Sort through all of your paperwork and decide what needs to be stored and what needs to be destroyed – responsibly. Professionally shredding all confidential documents that are out of date or no longer needed is the most safe, efficient and eco-friendly way to dispose of sensitive material. It frees up space in your homes and offices, and certificates of destruction give you peace of mind.The decision ultimately comes down to your situation and requirements. Will you need regular access to your documents? Do you think that your home or office is secure enough to store them? What level of security will give you the most peace of mind? You will need to consider these questions before making your decision. However, we at Flexible Storage believe that a professional document storage service such as ours does not only offer you the highest level of security but the highest level of convenience too.Get in touch with one of our professional storage consultants to learn more about our document management service and receive a tailored quote.

WHY YOU SHOULD SHRED SENSITIVE DOCUMENTS

Mon, 30 Jul 2018 15:20:18 GMT

WHY YOU SHOULD SHRED SENSITIVE DOCUMENTS.

Despite living in the age of the Internet, many individuals and businesses still need to store sensitive information in its physical paper form. From tax returns to bank statements, credit card information to sales receipts, confidential paperwork builds up over time. These documents need to be disposed of securely when they are no longer needed.Even if your files have been in storage for years and are no longer accurate or relevant to you or your business, there is still a significant risk of a data breach if they are disposed of improperly. Read on to see why shredding your confidential documents should be a top priority for any responsible person or company.

IT PREVENTS IDENTITY THEFT

As online data security becomes increasingly sophisticated, so too does the appeal of sensitive paper documentation to identity thieves. Any document that contains personal information can be used by criminals to steal your identity, and having such information on paper allows criminals to bypass the complexities of online security systems.Credit card details, telephone numbers and home addresses are all prized by identity thieves, who can easily find this information by rummaging through carelessly disposed of rubbish. However, it is virtually impossible to decipher sensitive files once they have been shredded using high-grade shredders.The average shredder (known as strip-cut shredders) are often not adequate when it comes to confidential documents – only certain types of shredding ensures that the shredded document cannot be reassembled. Alternatively, if you’re not about to go and buy a CIA-ready shredder for your home, you might want to consider using a professional shredding service with industrial-grade shredders and pulverisers.

IT SAVES TIME

One of the most precious things to both individuals and companies alike is time. It often feels like there are not enough hours in the day to complete everything you had intended to do. Why not let someone else take on the burden of responsibility when disposing of your confidential documents?Employing the services of a professional shredding company will save you valuable time, effort and money. This allows you to focus more of your time and resources on the things that really matter, such as the growth and profitability of your company.

IT’S SUSTAINABLE

Shredding your sensitive documents is the best way to dispose of confidential material, but it’s also environmentally friendly. Shredded paperwork is perfect for recycling and can be easily bagged up and disposed of.Many companies offering document-shredding services recycle 100% of the waste they collect, which prevents it from going to landfill and polluting the environment. Such environmental concerns should be a matter of priority for the modern business owner, and implementing sustainable practices will likely reduce the overhead costs of running a business too!

IT’S LEGALLY COMPLIANT

All businesses are duty-bound to keep client information secure by law. Governments all over the world are tightening up regulations regarding information privacy and protection, as well as enforcing strict penalties on any companies that fail to comply with security standards. Perhaps the most notable example is the recent GDPR.Complying with data protection laws will not only prevent any reputation-damaging legal problems, but also give you and your customers’ peace of mind – you can’t put a price on that!

IT SAVES SPACE

Whether your documents are piling up at your home, your office or in a storage facility, any space taken up by useless files is space wasted. It’s inhibitive, impractical and often a terrible eyesore. Free up some room by shredding the unnecessary documents that have been cluttering up your already limited living, working and storage spaces. After all, it’s never too late for a bit of spring cleaning!If you think that you or your company could benefit from a document shredding service that is safe and sustainable, please get in touch with one of our friendly storage consultants for a quote. More information on our various shredding services can also be found here.

WHICH INDUSTRIES NEED SECURE DOCUMENT STORAGE THE MOST?

Fri, 27 Jul 2018 15:20:15 GMT

WHICH INDUSTRIES NEED SECURE DOCUMENT STORAGE THE MOST?

The GDPR regulations have been time consuming, but every business understands that there’s very good reason for enforcing them. In order to be considered credible and trustworthy, customers and businesses need to know and ensure that any data they process is done so respectfully and responsibly, in compliance with data protection laws.Sadly, the proof isn’t in the pudding. It’s in paper documents. Even today, in the digital age, electronic files aren’t always trusted as much as physical files. Indeed, there are numerous financial and legal situations where in order to be considered valid proof, documents must be presented in paper form. Electronic copies rarely constitute sufficient proof in legal contexts.Even the tidiest and most organised amongst us find piles of paper difficult to work with, especially when you’re trying to track down an insignificant receipt from 2003. As well as this, when it comes to confidential and sensitive information, serious security measures are required. Such measures often take up time, money and space. What’s a business to do?Enter: secure and efficient document storage providers…These providers – with Flexible Storage being one of the most trusted storage firms in London – specialise in and take care of the above problems for you. No matter what industry you work in, no matter the nature of your business, no matter your particular role within a company may be, it’s likely that you will gain access to personal information at some point. Maybe, just maybe, secure document storage is just the kind of service you need. Here are seven industries that, due to the type of data involved in their operation, need services like ours the most.

LEGAL

Contracts and other classified legal documentation are the bread and butter of organisations dealing in legal matters. To be considered valid documentation, hard copies of house deeds, birth certificates, signed contracts, and wills are required. Those working in legal firms will likely be reading this while having flashbacks of bustling filing cabinets and endless papercuts.In order to win cases for defendants or advise and protect clients, lawyers need to pay close attention to these documents. The authority and respect given to the justice system and legal firms would be in serious jeopardy if they’re found non-compliant with data protection and human rights laws. While they are in their possession, they’d be wise to keep these documents secure and well-managed whilst never dealing with individuals and organisations without the same standards of security. If evidence is not legally sourced, it won’t be accepted in court.

INSURANCE

In order to evaluate ‘risk and exposure’, insurance brokers are momentarily privy to a lot of personal information and confidential documentation. Who you are, where you live, what you do (and how often), how much you earn – the list of sensitive details goes on. Most people are not comfortable disclosing such information to people they’ve just met (or perhaps never met!). Indeed, they only do so when confident that their personal data is respected and secured.Once policies are written and paid for, legal and regulatory requirements come into play when a claim is raised. This is when the big wigs will refer back to these trusty documents – if anyone is able to track them down, that is… Flexible Storage offer long-term secure document storage, alongside management systems that make individual files locatable in an instant.

FINANCE

To provide a valuable service, financial advisors need data, and lots of it. They need to know about client assets, current economic climate and legal legislation. Think mortgages, loan applications, budgets and bank statements. All of which are private and personal. Information like this usually needs to be retained for defined periods, making it necessary for financial firms to devise a secure storage solution.Storing documents in a company office is one option, but not one without its drawbacks. Outsourcing your document storage will not just give you peace of mind – its also cost-effective, super-efficient, and ultra-secure. If you work in finance and you’ve found yourself involuntarily nodding your head while reading this, read more about our external storage options here.

ACCOUNTANCY

The accounting industry revolves around financial records (or accounts). Today, it is one of the leading business sectors globally and considered the ‘language of business’ by some. Accounting firms deal with bank statements, credit ratings, loan applications, interest rates and more general personal client data for security purposes. If any numbers don’t add up or queries are raised during financial audits, the company accounts team will have a lot to answer for.If you have a good accountant, they’ll be paying close attention to when and where you spend your money. Whilst dealing with this information you’d like it to be respected and secured by both your account and the auditors, right? As businesses, banks make money via the interest gained from the loans they provide. And as businesses, it’s not in their best interest to lend to individuals or organisations unlikely to be able to pay back the full loan. Before granting a loan, underwriters carry out detailed credit analyses of prospective borrowers. This process is partially reliant on a secure document storage and management system being in place.

HEALTHCARE

Medical records are extensive and, unlike most industry records, they can make the difference between life and death. Medical professionals need reliable access to patient records and patients need to know their records won’t remain in the hands of go-betweens like receptionists and pharmacists. In cases of legal action and insurance claims, the ability to produce doctor’s notes, as well as individual and organisational licensing certification, is essential. As such, external document storage is a secure and efficient solution in medical industries.

CONSTRUCTION

Blueprints, plans, legal documentation, permits, invoices, and payroll. In order to gain planning permission, workers in this industry will also need approval from local authorities and property owners. Where disputes arise, it is necessary to refer to documents like house deeds, signed contracts and wills. All of these are specialised documents that are only valid when created by professionals. Although the first two could be recreated, this would be expensive as a result of the time and expertise required. Buildings and sites change over time, as do the people who own them. If deeds, permits, invoices and plans are lost, people won’t know who is responsible for what and what was agreed when.

DOES YOUR COMPANY NEED SECURE DOCUMENT STORAGE?

All of these industries need secure data storage services due to the amount of confidential records they generate. Due to limited resources, facilities and experience, most in-house archives are prone to security risks (from both a privacy and physical safety point of view) and management issues. They’re better stored off-site, in a designated space where they’re guaranteed to be secure and tracked. At Flexible Storage, ‘security’ amounts to fireproof and water resistant document storage. It means thick steel units with high security hardened steel locks. And because your team doesn’t have the time or headspace to navigate around all of these each time they need the files, our trained and vetted staff will do this for you!Whether your company requires high or low security document storage of a single archive box or tens of thousands of archive units, ourdocument storage servicesallow you to focus on your business in a clutter free efficient office. For help on how to choose the right document storage for your business,get in touch.

BENEFITS OF SELF-STORAGE FOR GAP YEAR STUDENTS

Fri, 06 Jul 2018 15:20:15 GMT

BENEFITS OF SELF-STORAGE FOR GAP YEAR STUDENTS

Embarking on a gap year should be one of the most exciting times in a student’s life but the stress of preparing for it can often be overwhelming. Months of accumulated study materials and belongings quickly build up and pose a big problem when the time comes to move on. The solution may not be as simple as leaving your belongings in a friend’s flat or moving them back to your parents’ house as you might have done over the summer break. A year is a long time for your parents or friends to store your worldly possessions and the cost of shipping them back across the country can often be exorbitant. Self-storage is the best solution for many students planning a gap year, as it is both flexible and affordable. It offers the safest and most flexible alternative to transporting your belongings to friends and relatives in far-flung parts of the country. If you are keen to explore how self-storage can provide maximum convenience while you traverse the globe, this article will outline the specific benefits of using self-storage as a gap year student.

COST EFFECTIVE

Studying at university can be a testing time for many students, not least when it comes to money. The added financial pressures of a gap year can often exacerbate this problem, which is why it is so important to manage your belongings affordably. When you consider the costs of shipping all of your personal items, the stress of moving everything back home and the inconvenience of burdening friends and family with clutter, self-storage is often the most cost-effective solution. Splitting the cost of a storage unit with friends or housemates can further reduce the cost of storing your stuff, especially if you and a friend are travelling together.

FLEXIBILITY AND ACCESSIBILITY

Gap years come in all shapes and sizes, which means the storage demands of each individual are different. Whether you plan on volunteering overseas for the full year or you intend to travel intermittently, gap year self-storage can always cater to your time requirements. Most storage companies are flexible when it comes to storage length, with many offering longer term storage discounts. As well as flexibility, self-storage offers maximum accessibility with 24-hour access so your belongings can be accessed at any time.

MAXIMUM SECURITY

Traveling for months on end can be a long time for your personal items to sit in storage. No student wants to return from a trip of a lifetime to find that all of their expensive textbooks have got damp in their parent’s loft. Self-storage offers water and fireproof units so you can rest assured that your items are in the safest possible hands.Likewise, leaving your possessions in the care of university friends also poses its own security concerns. Most students tend to live in shared accommodation with many people coming and going at any given time. This might be great for the social scene but the security and privacy of your belongings may worry you while you’re away. Self-storage helps to put your mind at ease, as you can be sure your items are securely locked in containers under 24-hour CCTV surveillance.

NO BURDEN

Choosing to use self-storage as a gap year student means that you no longer have to clutter your parents’ house. This is not only great for familial harmony but it’s also ideal for students whose parents have opted to downsize or convert their old room into something more useful. It also helps you avoid the expense of paying rent for a flat or room you are not even using.When you’re spending your gap year having the time of your life, the last thing you want to feel like is that you’re burdening a friend or relative in the process. Self-storage allows students to travel with peace of mind knowing their items are safe, secured and not going to cost them a fortune. If you’re in the midst of planning a gap year and would like to know more about self-storage options, please get in touch with one of our professional storage consultants to learn more about our self-storage services and receive a tailored quote.

HOW WILL A DOCUMENT MANAGEMENT SYSTEM BENEFIT YOUR COMPANY?

Fri, 22 Jun 2018 15:20:14 GMT

HOW WILL A DOCUMENT MANAGEMENT SYSTEM BENEFIT YOUR COMPANY?

Many businesses encounter day-to-day issues as a result of using an outdated or inefficient document management system. Such issues are often related to the use of paper documents – which usually need to be kept in physical form for reasons of legality and security – and the lack of a digital system for tracking and locating those papers.Some of these issues are as follows:

Loss of documents due to damage or poor management
Badly filed paperwork that is difficult to locate
Lack of office space due to excessive physical storage
Insecure and unprotected data
Lost man hours due to poor retrieval time
Compliance issues and difficulties with company policy

All of these problems can add up to create a situation in which companies are losing money and wasting time as a result of poor document management. But none of these issues are incurable, and especially in the wake of GDPR it is important that businesses take measures to improve their handling of physical documents. In this post, we’ll be looking at the benefits managing your documents with the assistance of an external company like Flexible Storage.

MORE SPACE, LESS STORAGE

Whether you paperwork is kept in filing cabinets or storage boxes, both can take up large amounts of valuable space in your office. As such, perhaps the most obvious benefit of an external document management system is the fact that it can free up a significant amount of space and give you more room – both physically and financially – to grow your business.If all of your paper documents were to be moved out of the office, securely processed and barcoded for easy access, you would benefit from increased floor space and fewer costs. This in turn frees up space for more desks and employees; the effects could be transformative!

FASTER RETRIEVAL

When you have an abundance of physical documents to rummage through, finding the right one can be a big headache – or at least when you don’t have the necessary procedures in place! You may not even have the means to determine whether the document is held in your system, let alone how and where to find it.Here at Flexible Storage, we offer the service of documenting and tracking all the documents and boxes you keep in storage with us. By giving each file a unique barcode, our customers can directly login to our online management control system and securely access the information which will confirm where the file they require is located.Overall, this helps ensure the safety of all documents during the storage process and even in transit, including the ability locate any file in just a few clicks. The upshot is that you can then run your business safe in the knowledge that all your papers are fully secure and easily locatable.

BETTER SECURITY

It is the responsibility of a business to ensure that documents cannot get into the wrong hands. Unfortunately, there is a unique risk associated with keeping physical documents – confidential papers are often taken out of the office and kept in completely insecure conditions, free for anyone to access.Plus, there are risks within the office. A good portion of data breaches originate from an internal source; anyone with a key to your filing cabinets could leak documents and compromise the safety of your company.While no method of storage is without its risks, document management systems at Flexible Storage come close! All your files are not only kept safe in heavy-duty storage with 24hr CCTV, but they are also barcoded and tracked through our online system. In the event that a document has been taken out of the office, our barcoding system will still allow you to easily locate the file.

GDPR COMPLIANCE

Under the GDPR, it’s imperative that all companies holding sensitive personal data – including patients records, staff records, legal records, and financial records – are taking all the necessary measures to protect such data. While physical documents may need to be kept for a certain retention period, this does not mean you should risk non-compliance by keeping them stored in unsafe locations with insufficient management.However, with the ability to barcode and track each file they keep in our storage facilities, Flexible Storage customers can guarantee strict compliance with the GDPR due to the improved retrieval our service offers. All sensitive data is kept secure and access is quick and efficient.You can easily locate the files you need to access or manage, request certain files for delivery, and determine which files are due for destruction – all of this helps stay in line with the GDPR. Ultimately, by using a company that has ample knowledge and experience with data protection, you can focus on the growth and success of your business rather than matters of compliance. Get in touch with one of our professional storage consultants to learn more about our document management service and receive a tailored quote.

QUICK GDPR CHECKLIST FOR THE BIG DAY

Fri, 25 May 2018 15:20:13 GMT

QUICK GDPR CHECKLIST FOR THE BIG DAY.

And so it begins. The mad rush for companies to ensure their compliance with the GDPR before it comes into full force on the 25th of May. Indeed, the rush is so mad that the term ‘GDPR’ is currently being Googled even more than Beyoncé. While these may be troubling times for certain pop stars, we hope that those who are frantically-Googling have covered most of their bases by now. If you haven’t, well, get ready to tap into that “doing all of your school homework on the last day of your summer holidays” mindset (a great start would be reading our previous blog post about what the GDPR is and how it works)! But for most companies, today will simply involve running some checks and making sure that everything has been put in place and is ready to go. As such, we have put together a quick checklist for you to run through before GDPR is officially implemented. Try not to panic too much!

Have you formulated and documented a full account of what personal data is held by your company, where the information came from, and who it is shared with (if anyone)?
Does the way your company processes data take into account and respect all the individual rights help by your customers, as outlined in the GDPR?
Do you have the necessary provisions in place for deleting personal data or providing it in a clear and accessible format should a customer request as such?
Have you determined whether or not the methods used by your company to obtain, process, store and retain personal data is in accordance with the GDPR?
Is your company’s data retention policy (i.e. the amount of time your company stores personal data) up to GDPR standard and are your customers aware of this?
Do you have an updated privacy policy in place, and does it include all details about how your company collects, uses and protects customer information, the choices that your customers have with regards to their own data, as well as their rights and controls?
Have your customers been made aware of any changes to the way your company is collecting, organising, storing or altering their personal data?
Furthermore, are the most important employees in your company aware of the new regulation and any new responsibilities they may have as a result?
Is the way in which your company records and manages consent in line with the GDPR, with customers being told what their consent entails and informed about their right to withdraw content before opting in?
Does your company require a data privacy impact assessments (DPIA) and, if so, have you figured out how you would go about conducting one?
Likewise, does your company need a data protection officer and, if so, how will you go about recruiting and managing them once they are a part of the company?
Is your company equipped and prepared to handle data breaches in a timely manner and with procedures that meet the new reporting obligations outlined in the GDPR?

At Flexible Storage, we are fully compliant with the GDPR and will be happy to take this load off your shoulders. When you outsource document storage to a company that has knowledge and experience with data protection, you can focus on the growth and success of your business rather than matters of compliance. Get in touch with one of our professional storage consultants for a quote!

COMMON REASONS FOR USING SELF STORAGE

Thu, 17 May 2018 15:20:12 GMT

COMMON REASONS FOR USING SELF STORAGE.

Self storage facilities serve a number of purposes for people in various different circumstances. For the most part, they are a great solution when you do not have enough space in your home or your office. At Flexible Storage, we provide high-security and purpose-built storage facilities, offering document vaults and self storage units for clients in London and the Home Counties. There is always a viable answer to your storage issues, whatever your circumstances may be.In what follows, we’ll be outlining some of the most common reasons that people come to us in need of extra storage. Indeed, you may be one of the people who needs to make use of our trusted services for one of these reasons – in which case you know who to call.

RELOCATING IMPORTANT ITEMS

Most homes contain at least some possessions which are not needed on hand at all times. Those which serve no immediate purpose, but should nonetheless be kept in our possession. Such items can be anything from cherished family heirlooms to collectibles set to grow in value. As you read this, there will likely be a few items of this kind that spring to mind straight away – items that you would be hesitant to throw away or sell off. It often makes a lot more sense (financially and emotionally) to keep a hold of such items until they serve a more direct purpose.In a business context, some companies have items of a similar kind lying around in their offices: documents that are not needed urgently, take up a lot of office space, but cannot be destroyed (because they need to be kept for legal reasons or because they might be needed in future). Given the high cost of office space, it can be cost effective to place these papers in self storage, as opposed to paying high rents on additional storage space in a regular traditional office space. For more on the financial benefits of outsourcing the document storage needs of your company, read our previous blog post on the subject.

FREEING UP SPACE

Contrary to the above point, not all of the items appropriate for self storage need to go unused. Many people choose to place items into storage simply because they do not have enough room in their own homes to keep them lying around. Say you like to go mountain biking in the summer, but your flat does not have the space necessary to store your bike for the rest of the year – dilemmas like these are common among those with smaller homes in densely populated cities.And bikes are just one example: it could be seasonal decor, musical instruments, art supplies, or any other item that you find incompatible with the spatial requirements of modern city living. You still use them, but not often enough to have them always taking up space in your home. When you do find yourself needing to use these kind of items, you know exactly where they are: in the safety of an accessible self storage unit just waiting to be revived!

CHANGING CIRCUMSTANCES

There are many circumstances in which you may find yourself without a permanent home, leaving all your possessions in limbo whilst you figure out the next steps to take. For instance, the transition between properties in the process of moving house is not always a seamless one. In some cases, people secure a sale on their old house before successfully buying a new one, and in others, people empty their home of all personal possessions to make it more marketable.In any case, self storage would be a welcoming home for all your items (albeit a temporary one)! There are other changing circumstances to consider where you may need to use self storage. When your kids eventually fly the nest, they will probably leave a range of items in their wake, many of which will have a certain sentimental value but are not convenient to keep lying around. Since your grown-up kids are unlikely to be keen on the idea of reclaiming their childhood toys, it could be worth placing such items in self storage instead of chucking them or flogging them. After all, what was once a family bedroom can be converted into a spare room or a home office.

UNFORESEEN CIRCUMSTANCES

Self storage is often the most convenient solution in situations that often cannot be predicted. One of your friends looking for a temporary place to stay while they look for a job in the area? Best make room for their arrival and clear out the spare room, sharpish! Newborn on the way? Time to remove all those dangerous furnishings and clear up enough space to build a nursery! Eventually, once your friend has found a new job or your tot has grown out of their nursery, those items you moved swiftly into storage can just as quickly be returned to your home.Some find themselves having to relocate their possessions for more unfortunate reasons, including divorce, repossession, or damages to their property. Having had no time to prepare, sudden circumstances like these might require you to seek temporary storage for all your items, at least while you figure things out. Hopefully, you will never need self storage for such reasons, but it’s sensible to have the number of your nearest storage facility to hand just in case.Offering various self storage packages (including both business and student), our priority is to meet your long and short term needs while keeping all your possessions as safe and secure as possible in our local storage facilities. Feel free to get in touch to discuss your requirements with one of our friendly storage consultants.

IS CLOUD STORAGE SAFE FOR YOUR COMPANY?

Thu, 10 May 2018 15:20:11 GMT

IS CLOUD STORAGE SAFE FOR YOUR COMPANY?

In the past, people didn’t always trust their banks. They wondered why anyone would be foolhardy enough to place their hard earned valuables in the hands of someone else – instead, they chose to stuff them in the mattress, hide them in a safe, or just invest cash straight away. Nowadays we don’t have bandits roaming the streets, and the idea that our homes are safer than the banks is almost laughable.However, when it comes to data, companies are often carry this old-fashioned mindset, choosing to store data on personal servers rather than entrust it to the cloud. Are they right? Is it safer than other options? And finally, what can you do to maximise your security?

HOW SECURE IS THE CLOUD?

The term “the cloud” is a little misleading, hinting at an intrinsically fluffy nature. However, the security of cloud based systems is generally regarded by IT experts to be safer for businesses than legacy systems. Not only is the data more physically secure, sitting within remote, guarded data centres, it’s also highly encrypted, making it impossible to comprehend without an encryption key.A huge benefit of cloud storage is that at least three copies of your data will be kept on at least three different servers. This built-in redundancy means that all the servers would have to fail simultaneously for the data to disappear, the odds of which make a lottery win look pretty likely in comparison. Even if this were to happen, the data can be normally be recovered in a couple of days.

WHO OWNS THE KEY?

The cloud should really be called “some clouds” or, more accurately, “a disparate collection of independent remote servers of varying security”, to reflect the fact that there are a number of companies able to store your data. Unfortunately, neither of these terms are quite as catchy and so the myth prevails that one rule applies to all systems. In reality, the owner of the encryption key will vary depending on the provider. Most companies will keep the key themselves, allowing their systems to access their data for indexing. This means that you’re able to search through your documents whilst using their servers, as well as access them with the simple provision of a password.For those who wish to trade convenience for an additional layer of security, certain companies will hand ownership of the encryption key directly to the user. As part of this trade-off, users are required to upload and download files through service-specific client applications, many of which contain encryption functions.It should be noted that neither system is truly impenetrable, keeping your keys at someone else's house always carries the risk that they can be taken without the owner noticing. Likewise, if you lose the keys (or your password) while they’re with you, all your data will be rendered irretrievable.

HOW BEST TO PROTECT YOURSELF

When it comes to protecting your personal data, a good approach is to use your own encryption software to safeguard your files before uploading them to a service that keeps ownership of encryption keys. This way you get the best of both worlds, combining convenient access with peace of mind. If you truly want to maximise your security, consider using authenticated encryption – this requires some technical knowledge but allows you to see whether any modifications have been made in the metadata of the file.Bear in mind that sharing and collaborative services will be rendered unusable by additional encryption. It’s up to you to decide whether the risk is worth the reward. Just bear in mind that the majority of businesses rely on the cloud providers to provide security – the vast majority encountering no issues.

WHAT OTHER OPTIONS ARE AVAILABLE?

Keeping physical backups seems to go against the whole principle of the cloud. After all, isn’t the cloud essentially one huge backup? However, think of the cloud more as a means of reaching your digital files no matter where you are. An addition to, rather than a substitution for existing storage solutions. What the cloud can’t do, however, is house your existing physical documents. Fortunately for you, Flexible Storage offers all the benefits of cloud based storage, just from the confines of high security, CCTV-monitored, security grade, hardened steel vaults. When needed, documents can be retrieved by vetted professionals, scanned and securely sent, regardless of location.At the end of the day, how you store your data is entirely up to you. The cloud is becoming larger and more popular with every passing day, and can be a valuable tool businesses of any size. However, it’s always worth keeping your own copies files safe and sound, just in case the worse comes to worst. Failing that, you could just stuff them in the mattress…With various packages on offer alongside data management, scanning, and shredding services, our priority is to meet the long and short term needs of your company while keeping all your documents as safe and secure as possible. Feel free to get in touch to make an appointment and discuss your requirements with one of our friendly storage consultants.

IS YOUR BUSINESS READY FOR THE NEW GDPR?

Fri, 06 Apr 2018 15:20:09 GMT

IS YOUR BUSINESS READY FOR THE NEW GDPR?

Last August, as most businesses will know, the British Government announced their plans to bring the General Data Protection Regulation (GDPR) into law via their new Data Protection Bill. The GDPR marks perhaps one of the biggest shifts in data protection laws in UK history, and all businesses (no matter their size) need to be prepared for its enforcement in May 2018. We’re a professional document storage and management company, so it’s our duty to know all about the GDPR so our clients know their data is in safe hands. In this post, we’ll be giving you the lowdown on how the GDPR works, the kind of changes it brings to the current Data Protection Act (DPA), and what your business can do to ensure total compliance with the changes. It’s still not too late to make necessary changes to your business and avoid getting a penalty!

WHAT EXACTLY IS THE GDPR?

The new General Data Protection Regulation has a similar function to the Data Protection Act that has been in legislation since 1998. They both aim to control the means by which information is handled by businesses and individuals alike, all while securing legal rights for those who have information stored about them. Since we help businesses manage and destroy large amounts of their confidential data, we are in essence helping them stay compliant with the current DPA and (as of May this year) the GDPR. Our practices are in line with UK legislation, thus reducing our client’s risk of both government penalties and business fraud.But the new GDPR is not exactly the same as the DPA, and you will still of course need to pay attention to the major differences and alter your company’s practices accordingly. As the Information Commissioner’s Office states: “Many of the GDPR's main concepts and principles are much the same as those in the current DPA, so if you are complying properly with the current law then most of your approach to compliance will remain valid under the GDPR and can be the starting point to build from. However, there are new elements and significant enhancements, so you will have to do some things for the first time and some things differently.”

WHO WILL THE NEW DATA PROTECTION REGULATIONS AFFECT?

As an EU directive, the GDPR affects all member countries within the European Union. This means that the requirements and recommendations within the regulation apply not only to all businesses within the UK, but also those businesses that hold EU data. Many companies seem to be taking the regulation less seriously because they believe that it won’t be relevant once Brexit overrules EU directives. However, the UK Government have claimed that the GDPR will apply regardless of our departure from the EU. As such, companies should still prepare to change the way they handle sensitive data, even if those responsible are confident that the UK will achieve a so-called hard Brexit. Being unprepared could have dire consequences for both your business and any clients or customers with whom your business deals.As stated above, the ICO claims that there will be a number of “significant enhancements” to current data protection legislation brought about by the GDPR. What are these enhancements, and how will they apply to your business?

CONSENT

The GDPR makes it more difficult for companies to obtain the consent of individuals (e.g. via contracts and forms) due to a number of new restrictions. The ICO’s GDPR Consent Guidance document explains how the definitions of consent outlined in both the DPA and GDPR differ, while exploring how companies should go about asking for consent. Perhaps one of the main changes is to the use of pre-ticked boxes within online forms. These tools are used to automatically gain the ‘consent’ of customers (for mailing lists or promotional materials) without having them perform a certain action. With the new GDPR, these will be banned as they bypass the need for customers to actively opt in to their services.Likewise, businesses are required to keep a record of consent at all times. This involves the need to demonstrate exactly who consented to something, how and when they consented, exactly what they were told before consenting, as well as whether or not they have withdrawn consent after their initial consent was registered.

INDIVIDUAL RIGHTS

In addition to placing restrictions on the ways in which companies can gain people’s consent, the GDPR will also grant individuals more rights over their personal data. This will include the following notable rights which have previously been hot topics within the media:

The right to object and restrict processing (individuals can object to their data being held)
The right to be forgotten (individuals can request or demand to have their data removed)
The right to data portability (individuals have a choice over where their data can be sent)

Furthermore, individuals can complain to the ICO if they feel their information is being misused. These new individual rights will not only grant more freedom and power to individual consumers, but also ensure that businesses are keeping in check and not misusing personal data. As such, your business should take extra care when obtaining, using, and storing such data in order to avoid infringing on these strengthened individual rights.

DATA PROTECTION OFFICERS

According to the ICO, certain organisations are required to designate a ‘data protection officer’ to oversee their handling of company or personal data and enforce the GDPR on the scene. These officers can be acquired internally or by hiring a third-party GDPR advisor. In summary, those organisations who now require a data protection officers are as follows:

Public authorities (not counting courts acting within their judicial capacity)
Organisations that carry out the regular and systematic monitoring of individuals
Organisations that carry out the large scale processing of special categories of data, (including health records and information about criminal convictions)

The ICO have claimed that these data protection officers have been enforced to ensure that such organisations take “proper responsibility of (their) data protection compliance and (have) the knowledge, support and authority to carry out their role effectively”. For those companies who come under this remit, you had better get on the job hunt before May!

WHY SHOULD YOU COMPLY?

Yes, becoming compliant with the new GDPR may seem like a lot of hard work, but it’s worth it – after all, this is a matter of the law. What is at stake if a business fails to comply with the GDPR? In short, you are risking huge fines. While businesses ignoring the DPA faced fines of up to £500,000 (after enhanced powers were granted to the ICO by parliament in April 2010), businesses ignoring the GDPA are looking at much larger fines. The potential punishment will now be a fine of either up to £17 million or 4% of a company’s annual turnover, depending on which is higher (and thus how large the organisation is).As such, the fine you could receive depend on the nature of your noncompliance, but ideally you will never find out what the exact amount is! If you didn’t take the GDPR seriously before, hopefully you will now that you understand the risks associated with noncompliance.Under the DPA, it was the responsibility of certain organisations to report major data breaches to the ICO within 72 hours of its occurrence. But with the GDPR, this responsibility extends to all organisations who experience data breaches of a certain type. According the the ICO, businesses should give notice of a breach when it’s “likely to result in a risk to the rights and freedoms of individuals”. This is fairly broad, but they specify that it applies to breaches that may result in significant financial losses, risk to confidential information, damage to reputations, and “any other significant economic or social disadvantage”.

IS YOUR BUSINESS COMPLIANT WITH THE GDPR?

Perhaps the best way to answer this question is by reading through the ICO’s official document on preparing for the GDPR. Many businesses will already be compliant with the DPA and as such will not require major revisions to their company policies. However, with the above changes in mind, all businesses should look at how they deal with consent and individual rights before deeming themselves compliant (read through your existing privacy policy to be sure).In sum, here are the main questions every business should be asking:

Is there anyone within your business who should be informed and educated on the GDPR and how should you go about making sure they stay compliant?
How does your business deal with data breaches? Is there a process set in place?
Does your business need to recruit a data protection officer? How will you go about doing this in an efficient and responsible way if it is necessary?
Is it clear to customers that they can withdraw their consent from your business at any time and that they have a right to file a complaint with the ICO if they need to?
Does your business use ‘default consent’ and, if so, what changes need to be made?
Who within your business is responsible for keeping track of the destruction of data, and for how long will this information be kept on your company records?
How does your business currently handle the storage and destruction of personal data?
Are there any immediate changes that you need to make to the way your business implements, enforces, and records these processes?
How will you track when, how, and why individuals grant your business their consent?

DO YOU NEED HELP WITH GDPR COMPLIANCE?

The GDPR can be tricky territory to navigate for any business, especially for those who require many changes to internal company policy and major overhauls in their storage procedures. However, many of these processes can be outsourced to document management companies like Flexible Storage Solutions. We can help your business comply with the GDPR by:

storing your company documents within fireproof boxes and secure vaults protected by 24hr CCTV, ensuring that your confidential data does not fall into the wrong hands;
tracking your documents via a secure online document management system which grants you on-demand access to scanned copies of all your physical documents, and;
destroying any documents you have stored with us using safe and efficient industrial grade shredders while keeping a comprehensive record of all the data we destroy.

We are fully compliant with the GDPR and will be happy to take this load off your shoulders. When you outsource to a company that has knowledge and experience with data protection, you can focus on the growth and success of your business rather than matters of compliance. Interested? Get in touch with one of our professional storage consultants here to get a quote!

THE RISKS OF STORING PHYSICAL DOCUMENTS IN-HOUSE

Fri, 30 Mar 2018 15:20:10 GMT

THE RISKS OF STORING PHYSICAL DOCUMENTS IN-HOUSE.

In many cases, keeping a hold of physical documents is an essential business practice. Electronic copies often do not constitute sufficient proof in certain legal and financial contexts, and the vision of a ‘paperless office’ is simply not realistic for businesses that deal primarily in legal contracts, mortgage papers, and classified documentation.However, all businesses should heed the main risks associated with keeping paper copies of important documents in their company offices. Compared to computerised methods of storage, it may seem outdated and unsafe. After all, it’s harder to encrypt and restrict access to a paper document than it is a digital file. And while there are safe ways of storing hard copy documents, you need to assess the risks associated with your own methods of storing such documents before any degree of safety is 100% guaranteed. Only then can you rest easy in the knowledge that your physical data is in safe hands. Let’s take a look at the main risks…

DAMAGE

With workers making heavy use of electrical outlets and strained equipment that can overheat, office spaces are more vulnerable to fires than the average home. In the event of an office fire, there is a risk of losing your entire company archive as flames spread quickly through the paper. This risk is exacerbated by the fact that physical documents are usually kept in the same place, such as a set of filing cabinets or a storage room. Similar risks are also posed by moisture: workers can spill drinks, sprinklers can go off, pipes can leak, and moisture can build up in unventilated rooms. This kind of damage can be irreparable, whatever the source may be.While you may be able to recover damaged electronic files from backups you have made, backups of physical documents cannot maintain the authenticity and validity of the original – photocopies and scanned copies of the original hard copy cannot be considered sufficient proof. In other words: if a paper document is damaged as a result of these common office hazards, there’s no going back. So what can you do to protect your physical documents from damage?You could update your paper storage system to ensure that all your documents are protected, but fireproof and waterproof storage boxes are often too expensive and lacking in capacity. Office managers can (and should) take provisions to mitigate the risk of fire and water damage, but you should be aware that these risks can never be eliminated outright unless the documents are moved to a much safer location away from untrained employees and electrical equipment.

SECURITY RISKS

Although there is a large emphasis on the benefits of digital storage for modern businesses, there is still a need for some companies to store their documents in physical form. However, paper documents can easily fall into the wrong hands in just the same way as digital files can, and businesses should still be taking measures to protect against physical security breaches. This process will involve placing internal restrictions on who can access certain documents, storing documents in a safe and secure location, and destroying documents in a secure way.Businesses that maintain a relaxed or inadequate approach to the security of their documents are putting their sensitive documents at risk of being stolen or accessed by the wrong people. You may be wondering how exactly your paper documents are at risk when you are keeping them locked in office cabinets. In truth, even if your office is protected against external access, you still cannot guarantee that your documents are secure. Many security breaches are internal, carried out by people within a company who already has easy access to the physical system. Likewise, paper documents can be compromised after they have been destroyed and have made their way out of the office in rubbish bags – we talk more about the risks of insufficient document destruction below.This shows that storing physical documents in your office does not fully guarantee their safety. Access to physical documents should be heavily restricted and tracked according to strict guidelines and procedures – employers may want to consider hiring a data security manager who can help implement these measures and safeguard your physical systems. Alternatively, since bringing on a new hire involves considerable expense, one way to protect your documents from internal security risks is to keep them in external storage. The best storage companies will keep your documents in a secure and protected system with highly restricted access.

DATA LOSS

It’s no use keeping paper documents in storage if you don’t know how and where to find them. The onus is on businesses to ensure that paperwork is easily accessible to the right employees, that documents are recorded and tracked, and that all data is managed according to a defined (and preferably government approved) protocol. By neglecting these important responsibilities, you make it much easier for information to get permanently lost.The effects of losing or misplacing your documents are similar to the effects of damaging them: in both cases, its almost impossible to retrieve the documents in its original and authentic form. If you misplace the original copy of a signed document, no matter how many copies you have, that document can no longer be used for its intended purpose. The only big difference is that simply losing your documents is most likely to result from poor in-house document management as opposed to circumstances beyond your control (e.g. electrical fires and water leaks).That is to say, if you are not properly tracking and recording the location of your documents, they are more likely to get lost in the shuffle and never be seen again. While this is a major risk, we’ve established that it is often essential for businesses to keep physical copies of certain documents such as legal contracts, customer data, purchase receipts, and financial paperwork. Businesses have two options – devise and enforce an internal document management system, or outsource the job to a document management company who can scan, organise, and track your archive of physical documents on your behalf. Which of these routes is more convenient in financial and logistical terms largely depends on the business in question. But in either case, your sensitive data is less likely to go missing, your documents will be much easier to retrieve, and your employees will spend less time and effort digging around for papers.

DESTRUCTION

We already discussed the risk of your documents being destroyed through accidental reasons. But what about the risk of being unable to destroy your documents enough? Unlike digital files, paper documents cannot be permanently deleted in a single click. Ensuring that your unwanted documents cannot be accessed or stolen after they have seemingly been destroyed requires you to take certain security measures. Most businesses know that it’s unsafe to simply throw important paper documents in the bin, and the use of shredders is common practice.However, a shredded document is not necessarily an unreadable and inaccessible document – some types of shredding are more secure than others. With more basic types of shredding (such as the type seen in simple office shredders) it is possible for the shredded document to be reassembled and compromised should the scraps fall into the hands of a malicious party. Sure, this might all sound a bit unlikely, but anyone who has been keeping an eye on the news lately will understand that its better to be safe than sorry when it comes to protecting company data.Experts recommend the use of more advanced shredders when destroying paper documents, such as particle-cut shredders with the capacity to grind papers down to minuscule particles, eliminating the possibility of documents being reassembled after destruction. However, professional equipment of this kind can be expensive for ordinary small-to-medium businesses, and many outsource their document destruction with an external shredding company instead. The team at Flexible Storage use industrial pierce-and-tear shredders to securely destroy any paper documents that are no longer needed. Not only will this offer businesses peace of mind, but it will also help reduce the cost and effort required for secure document destruction..At Flexible Storage, our priority is to meet the long and short term needs of your company while keeping all your documents as safe and secure as possible. Get in touch to make an appointment and discuss your requirements with one of our friendly storage consultants.

THE SAFEST WAYS OF STORING A WILL

Fri, 23 Mar 2018 16:20:08 GMT

THE SAFEST WAYS OF STORING A WILL.

Wills can present a number of challenges. Not only do you have to plan the content of your will, liaise with solicitors and will writers to get it drawn up, and finally get it signed and witnessed, but you also have to store the will in a secure place where the relevant parties can find it. Although keeping an updated will without a doubt a sensible and considerate thing to do, nobody said it would be an easy process (both emotionally and logistically). Storing a will is one of the many difficulties that you may encounter along the way.How should you go about storing your will? Which method of storage is the most appropriate? Who will retrieve your will when it needs to be executed? And how will they gain access to it? Keeping a will in safe storage is not like keeping your monthly tax returns in a filing cabinet, because the will is a document that bears special requirements. Since wills are so important, they should be kept in a hard copy format and stored securely in a safe and reliable place. Furthermore, wills should always be made accessible to the executors (and only the executors) in the event that they are needed and you are not there to point anyone in the right direction.It can be tough to achieve this balance of security and accessibility, especially through more ‘high-security’ means of storage like deposit boxes and ‘low-security’ means that simply involve keeping the will in your home. But if you don’t have this balance your will is more likely to be compromised or lost. As such, we’ll be looking at some of the best ways to store your will that guarantee it remains protected against the wrong hands and accessible to the right ones.

LEGAL SERVICES

Most solicitors offer a will storage service from their offices, which makes the most sense if your solicitor is also the executor of the will. If your executor is someone else (e.g. a family member), it is of crucial importance that they know the exact location of your will so that it doesn’t get lost, thus delaying the fulfilment of your wishes. This is especially important if you move your will. Unlike permanent government bodies (see below), solicitors can move office or cease trading, thereby forcing the relocation of all wills held under their care. Should this happen to your will, make sure you update all executors on the new location to prevent them from losing track.The cost of storing a will with a solicitor depends on whether or not they initially wrote the will. That is, if the solicitors did not write your will they may charge for the service whereas if they did write the will they are more likely to offer storage for free. Most solicitors offer lifetime storage, although this is conditional upon whether or not the solicitors firm will actually last a lifetime (more corporate firms are more likely to stick around!).Please note that storing your will with a solicitor will not guarantee the best level of security. Some will keep their documents in fireproof safes in locked rooms guarded by 24hr CCTV, whereas most will simply use standard storage boxes.

PROBATE SERVICES

If you live in England or Wales, you are able to safely store your will with the Probate Service (part of HM Courts & Tribunals Service). As the official government body in charge of probate, the service offers to keep wills for safekeeping at the Principal Probate Registry in London. There is a one-off change of £20 for depositing a will, which can be done by post or in person. There are no further charges for withdrawing or editing your will.Since the Probate Service is a centralised government office, it removes the need to transfer your will between different solicitors offices or deposit boxes (e.g. if you were to move locations). In other words, you and your executors will know exactly where your will is being kept at all times because there is no need to change the condition of its storage – this means no complications in the event that your will needs to be activatedWhile your will can easily be located and withdrawn from the Probate Service by your executors after your death, only you can withdraw the will during your lifetime – a somewhat slow process which requires you to fill in a PA7A form and post it along with the original certificate of deposit. This could be problematic when you are unable to cut through the red tape yourself and instead need someone to act on your behalf as the executors will only be able to request your will in the event of your death.

DOCUMENT STORAGE

Self storage and document storage services can offer a secure means of keeping your will safe. Services of this nature offer the most reliable balance of security, accessibility, and affordability, often providing their customers with top-of-the-line storage measures. Here at Flexible Storage, our site features a number of high security vaults comprised of thick steel units. These units are protected against both fire and water damage and made even more secure by 24 hour CCTV. With such high levels of protection, there is simply no chance of your will being compromised.Should you need to withdraw your will in order review your requirements and make changes, each of the records stored at our facility can be retrieved upon request through a simple collection service (involving our efficient document scanning and barcode identification system). Likewise, we are able to upload your will to an online document management system so that you can view a scanned copy of your will as and when it’s necessary. If you do edit your will, we’re more than happy to securely shred your old will and place your updated will into storage. And to top all of this off, we offer the entire package at a very competitive price.We’re not just being biased. Regardless of the company you end up entrusting with your wills, we truly think that document storage services are among the most reliable means of keeping sensitive materials safe while enjoying both low costs and some peace of mind. That being said, why not save time and get in touch with the Flexible Storage team right now by clicking here?

HOW TO KEEP CONFIDENTIAL DOCUMENTS SAFE

Sat, 03 Mar 2018 16:20:07 GMT

HOW TO KEEP CONFIDENTIAL DOCUMENTS SAFE

Almost every business has control over confidential documents of some kind. Whether these documents concern their own business affairs or those of others, the risks associated with them going missing cover a range of criminal offences and penalties (such as business fraud). Furthermore, those who hold data on behalf of their customers or clients will need to make sure that they are compliant with the impending EU-wide GDPR if they are to avoid further penalties.With regulations on the horizon, it is more important than ever to safeguard your documents. But there is still time to sort out your safety and security. In what follows, we’ll be taking you through some of the best ways of keeping confidential documents safe throughout your company by implementing preventative measures and data protection initiatives.

IMPLEMENTING COMPANY POLICIES

Implementing company policies helps lay the foundations of data protection in your business. Safeguarding initiatives need to be written into the fabric of your company, each of them understood and followed by all of those within it. Company policies take many different forms, but some examples which are conducive to data protection may be a document retention policy, or a clean desk policy. The policies you choose are up to you, and could be more general.Whichever you opt for, such policies should always be accessible and understandable. If not, employees may have a hard time taking the measures necessary to ensure a safe and secure information culture within your business. New employees should be made aware of your company policies and trained appropriately. Likewise, when you create or change a policy, employees that the policy applies to should be informed and educated. It is the responsibility of employers to be clear and transparent about all policies relating to data protection if they wish to see significant results and cultivate a fully safeguarded business.

TRACKING CONFIDENTIAL DOCUMENTS

Do you know exactly where all the confidential documents that exist within your company are being stored at any given time? Do you have a system or data log in place by which you can see where such documents are being stored? If not, you cannot know for certain whether or not all you confidential documents are in fact secure. That is, you cannot know that a document has gone missing if you don’t know where it is in the first place!Any functioning data log should give access to those who require access (i.e. employees) allowing them to locate physical and digital copies of necessary documents without allowing those who should not have access to use the system. When outsourcing documents to a document storage facility or using a physical filing system, you should be keeping track of documents so that authorised parties can find and retrieve the necessary documents.On the other hand, when storing documents digitally (e.g. on the cloud or a shared hard drive) you need to be keeping a record of both the hardware and software being used to hold those documents at any given time. While somewhat more difficult than locating confidential documents within a physical system, it is equally as important if you want to keep your confidentials within the company and avoid making yourself prone to criminal offences.

CONTROLLING ACCESS TO DATA

But how exactly do you make sure that only the right people can locate and access confidential data within your company? To ensure that your documents are in safe hands, you need to be keeping an eye on who can access them. Around 75% of data breaches are due to insider threats, so no matter how much trust you place in your employees it’s essential that you control their access to the most confidential documents such as sensitive communications, business strategies, and intellectual property. Employees should only have access to documents relevant to their duties and nothing more. It is your job to minimise the risk of data breaches, all risks considered, so think twice before you share potentially sensitive data with your employees.Whenever someone changes their company role internally or leaves the company altogether, always remember to change (or remove) their access rights and passwords accordingly. Employees who have changed roles should be restricted access to documents the no longer need to see and employees who leave should be completely removed from your systems. Indeed, even in cases where you trust the employee and consider the loyal to your company, there is nothing to be gained from keeping their access. If in doubt, always err on the safe side!

MITIGATING EXTERNAL THREATS

The safety of your confidential documents extends far beyond your physical workplace out into the big bad world. That is, access to sensitive information should not only be restricted within your company but also safeguarded from those outside your company. With modern companies, it is becoming increasingly common for employees to work from their personal devices or take their work devices home. Sometimes, workers may even take physical documents out of the office when working from home or going to meetings. This presents a risk to confidential documents as they are now open to the risks posed by forces external to your company.When such information leaves the office, there is very little that an employer can do to control where it goes and who has access to it. At that point, it’s mainly the responsibility of the person who holds the document. However, employers can work to mitigate these risks by educating their workforce on the risks of taking confidential documents outside the office and training them on keeping those documents safe. It should be abundantly clear to all employees that it is not safe for anybody outside of the company (including close friends and family) to have access to sensitive company data. Alternatively, companies could keep company documents and devices within the confines of its offices, though this is somewhat less practical in the modern workplace.

ELIMINATING ALL RISKS

A large part of reducing the risk of a confidential data breach is making sure that documents only exists for as long as they need to. In other words, a confidential document that is no longer needed poses a risk when kept for longer than necessary. If a physical document provides no purpose or value to your business than it should be destroyed – or if it’s a digital document, securely deleted. Make sure that you’re aware of the regulations surrounding the disposal of old hard drives and that physical documents are destroyed to a point where they cannot be read.By outsourcing your confidential documents to companies like Flexible Storage Solutions, you can not only guarantee that your data is in safe hands – stored in secure vaults with fireproof boxes and protected by 24hr CCTV – but also they it is being tracked through our document management system and safely destroyed when necessary using industrial grade shredders and pulverisers. This completely removes the risks associated with internal physical storage systems while making the management and destruction process more efficient. Our priority is to meet the long and short term needs of your company while keeping all your documents as safe and secure as possible. Feel free to get in touch to make an appointment and discuss your requirements with one of our friendly storage consultants.

HOW TO CHOOSE THE RIGHT DOCUMENT STORAGE BUSINESS

Fri, 23 Feb 2018 16:20:05 GMT

HOW TO CHOOSE THE RIGHT DOCUMENT STORAGE BUSINESS

Business documents often contain sensitive and confidential information. This means storing them within your company archives and protecting them from malicious parties are top priorities. From important invoices and employee records to company contracts and previous bills of sale, these documents will help you grow your company and keep track of your business in future.However, all these important documents can become cluttered and disordered over time if you fail to store and organise them properly. This will complicate your company archives and increase the time and effort it takes to find individual documents when you need them most. Therefore, choosing the perfect document storage business for your company’s needs may present the best solution after all.It’s important for companies experiencing such dilemmas to realise that the process of storing, archiving, managing, and accessing documents can extend beyond in-house systems. For example, using filing cabinets and storage units to store physical documents - these take up both floor space and employee time. By outsourcing your archives to a professional document storage business you can increase efficiency, save money, free up space, and ultimately further expand your business as a result.In this post, we’ll take you through the main factors to consider when deciding which storage company to entrust your company archives with.

PROTECTION

All UK businesses are responsible for protecting their confidential and sensitive documents. This is absolutely essential if they are to remain in compliance with the Data Protection Act, which requires that companies store each of their documents in a safe and secure place.Therefore, you need to make sure that any document storage business you choose is both aware of and committed to the relevant legislation. They should be upholding the highest standards necessary to stay within the government’s regulations for data protection. This will not only add to the legality and authenticity of your business, but also guarantee the privacy and security of your company archives in the long term.

ACCESS

There’s no point in archive storage if you cannot access individual documents as and when you need them through a safe and controlled process. Efficiency is key when you need to access a certain document, so it’s important that your chosen document storage business has the ability to supply the right documents quickly, accurately, and safely.Many archive storage services will manage your documents via online systems, retrieving individual files for you immediately by sending you a scanned copy either in the post or through email. Some companies may also send you physical copies of any document they hold in storage by delivering it to you in person. If the immediate return of documents in storage is a top priority for your business then you should definitely ask about the access services on offer.

SECURITY

The right document storage business will ensure the highest standards of security and safety, and no company should settle for anything less when outsourcing their internal documentation. Make note of the security within the storage site as well as the means by which data is stored. You want their storage conditions to be protected from risk and theft since you’re entrusting them with your must sensitive materials.Do they store documents in boxes that are designed to resist fire and water damage? Do they use durable materials, packing tape, and bubble wrap? Does the site have 24 hour security with CCTV and regular patrols? Are their online document management services controlled, fully encrypted, and safe for your employees to access? Lastly, is the environment in which documents are kept at a suitable temperature to avoid long term damage to your company records? You should only consider storage solutions which tick off all these boxes to ensure the optimum level of security for your business.

COST

All companies need to realise the value of outsourcing document storage not just in terms of security and efficiency, but also in terms of monetary value and the cost saved in the process. You should look to choose an affordable document storage business in line with your budget, but you should also note that these services often pay for themselves due to the opportunities they offer your company.You will save money on storage equipment such as cabinets, boxes, and units, as well as open up more space in which to expand your business and free up time with which to focus your efforts on more lucrative tasks. When you don’t have to waste employee time on storing, organising, and managing company archives, you will be able to delegate your workforce in ways that are more directly productive. As such, you should look towards document storage services which help save money and drive efficiency..With various packages on offer alongside data management, scanning, and shredding services, our priority is to meet the long and short term needs of your company while keeping all your documents as safe and secure as possible. Feel free to get in touch to make an appointment and discuss your requirements with one of our friendly storage consultants.

SAVING MONEY WITH ARCHIVE STORAGE SOLUTIONS

Fri, 23 Feb 2018 16:20:03 GMT

SAVING MONEY WITH ARCHIVE STORAGE SOLUTIONS.

Internally storing company documents in filing cabinets and on racks comes at a high price. Although it may seem like the most obvious way to deal with large backlogs and data archives, it is by no means the cheapest and most efficient.To adequately deal with company archives you should not only be making sure that your documents are being stored safely and securely, but also that they are being stored at the minimum expense so that you can focus on the future. Once you are aware of how quickly internal archive systems can eat up money and resources, the benefits of external archive storage solutions will become more clear.Outsourcing your document archives to an external storage facility will help cut on spending, prevent data loss, delegate resources efficiently, and organise documents more effectively. Perhaps the main takeaway from this blog post is that external storage ultimately pays for itself due to the space it saves and the freedom it permits. Let’s take a closer look at how…

SAVING SPACE WITH ARCHIVE STORAGE SOLUTIONS

With the cost of office space being so high (especially in capital cities with increased demand), companies should be getting value for money out of their premises by making the most out of their space. The average cost of office space in the City of London (ft2 per year) is around £63, therefore the overall cost of storing internal archives in city offices can rack up incredibly quickly.For example, using filing cabinets that take up 8ft2 will end up costing a total of £504 per year – more money than most people are willing to spend on storing archive documents which are rarely accessed or used. External storage facilities charge a much lower cost on the whole, saving you plenty of unnecessary expense on archiving.

MORE SPACE = MORE OPPORTUNITY

Moving your company archive documents into external storage will immediately free up space, allowing you to either downsize your office and prevent unnecessary costs or use the new space for something a lot more cost effective. If your office has an entire room for archives, external archive storage solutions will grant your company more space in which to expand.Whether this means hiring more staff, buying extra equipment, or building a meeting room, using the space in a way that generates revenue for your company will prove more lucrative than using it for keeping old archives. If growing your company demands a bit of extra room, you should consider outsourcing your document storage to a document management service and make the most out of any valuable office space that opens up as a result.

FOCUS ON THE THINGS THAT MATTER

When you outsource archive storage through an external service you will no longer have to spend time organising and searching for company documents in your internal archive system. The process of creating and maintaining inventories can take up a lot of valuable time and effort, which is especially problematic when your workforce is smaller and maximum efficiency is key. Your employees could no doubt be spending their working day on more important tasks that will directly benefit your company – so why not cut out the red tape?Outsourcing your archives does not necessarily mean losing control of them. Quite the contrary. Document storage services will happily take the helm and relieve you of your storage duties. They will not only store your archives in a safe and secure location with alarms and 24hr CCTV, but also manage your documents by logging each one and keeping a secure online database. When you require access to any of your documents they can either scan and email them to you or retrieve the physical copy for speedy delivery. Give your employees more time and energy, and your company will likely benefit from more effective operation as a result..With various packages on offer alongside data management, scanning, and shredding services, our priority is to meet the long and short term needs of your company while keeping all your documents as safe and secure as possible. Feel free to get in touch to make an appointment and discuss your requirements with one of our friendly storage consultants.

WHY HARD COPY DATA STORAGE IS SO IMPORTANT

Tue, 30 Jan 2018 16:20:04 GMT

WHY HARD COPY DATA STORAGE IS SO IMPORTANT.

As the horizons of our digital landscape continue to expand further and further every day, electronic and digital means of data storage increasingly seem like the obvious choice for businesses and individuals alike. We all know that both have their benefits and downsides, although we tend to care most about which method is the safest and most efficient. In this post, we aim to detail the many benefits hard copy data storage in the digital age. As you will see, storing physical documents often proves not only safer and more secure than digital storage, but also more convenient and flexible. Let’s get stuck in...

HARD COPIES ARE NEEDED FOR AUTHENTICITY

While switching to paperless storage may have environmental and organisational benefits, sometimes it is simply not an option. For instance, people often need to access and provide hard copies of certain documents for authenticity or identification purposes. In such cases, digital copies may not constitute sufficient proof and physical copies are the only option. Individuals with house deeds, birth certificates, signed contracts, and wills need to guarantee that such documents are in safe keeping and readily accessible. Reproducing them in digital form is certainly recommended, but physical copies are usually essential if they are to be considered valid documentation.Companies with an abundance of documents which require this level of authenticity should always be keeping physical documents, because you never know when you might need undeniable proof of certain terms or transactions. Indeed, some laws and regulations specify that companies should keep physical documents for a certain amount of time. In these cases, our recommendation is that companies commit themselves to secure hard copy data storage. There is simply no other way to guarantee complete authenticity and remain compliant with the relevant legislative requirements.

LONG TERM STORAGE

In many cases, companies or individuals are required to keep certain documents in storage for years or even decades before destroying them or using them. Whether kept for legal purposes or for personal reasons, storing documents in a physical location is often the only way forward. Technology is constantly evolving and digital forms of document storage are not guaranteed to be around for as long as your documents may require – just look at computers 10 years ago!Accessing documents via outdated means can be awkward at best and unsafe at worst. However, with hard copy data storage your documents are simply kept in a secure location to be accessed whenever you see fit – no need for technology or complex databases.

THE SAFETY AND SECURITY OF HARD COPY DATA STORAGE

When you compare the security of hard copy data storage with that of digital copy data storage, physical documents always win. Though neither are easy to access by illegitimate means, electronic documents are more vulnerable due to their existence on computer systems. Malicious data breaches and hacks are unfortunately more common than you might think, especially within bigger companies that store more sensitive information. In such a climate, removing the risk of electronic breaches entirely might just be your best bet.Total protection of confidential information and sensitive documents can never be guaranteed, but storing hard copy documents instead of relying on digital storage certainly comes close. Anyone attempting to steal, alter, delete, or compromise your data in some way would need to be in the same place as the documents themselves to even have a chance.As a consequence, keeping your documents in the safest place possible will greatly reduce the likelihood of theft. Storing your papers in a document storage facility would be one way of ensuring this security, although many opt for safety deposit boxes or simple office storage. Whatever you choose, storing physical documents in a safe location are objectively much harder to access than electronic copies sitting in cloud storage or on your hard drive.

DIGITAL SCANNING CAN RESULT IN FLAWS

There is always going to be room for error when scanning paper documents for digital storage, especially when done at home and not through a professional document scanning service. Important segments of the paper could be omitted or distorted in the scanning process if you are not careful to do it properly. This makes the prospect of converting all your physical copies into digital ones somewhat more risky.Of course, knowing how to safely scan documents will help, but keeping physical copies in a secure place is a much simpler option for those who already have a large backlog of papers lying around. If you do choose to digitise your physical papers, make sure to either take great care in the process or hire a professional to do it for you.

DESTRUCTION IS GUARANTEED AND PERMANENT

When you no longer want an electronic document to exist, permanently deleting it will not do. Even deleted documents remain within hard drives in some form, and even rudimentary hackers have the knowledge and skills necessary to retrieve it. You cannot guarantee total destruction. On the other hand, when you destroy a document with a micro-cut shredder there is absolutely no chance of its remains being found and reconstructed (although as previously covered here, certain types of paper shredding are not secure enough to protect against this risk altogether).By storing physical copies of your documents you are not only ensuring that they are better protected from being compromised during their storage but also after their eventual destruction. Get in touch with our team today to learn more about our various hard copy document storage services.

SHOULD YOU HIRE A PROFESSIONAL SHREDDING SERVICE?

Thu, 25 Jan 2018 16:20:02 GMT

SHOULD YOU HIRE A PROFESSIONAL SHREDDING SERVICE?

For many companies, the disposal of large amounts of paper causes major logistical problems. When there are simply too many paper documents that frequently need destroying, doing so with the use of regular office shredders can eat up valuable time and effort. As a result, the companies in this position often rely on professional shredding services to cut corners and save time. These services use industrial-grade shredders to quickly and securely destroy documents in large batches. The shredders are often built into large trucks which travel between several different companies to ensure maximum efficiency. But are professional shredding services right for your company, and how can they benefit your business?

CUTTING COSTS

Outsourcing your shredding will ultimately save your business money. When shredding your documents in the office you need to consider the cost of equipment, parts, maintenance and utility bills. Such costs can quickly rack up in your monthly expenses. Professional shredding services take care of these costly tasks for you. They own the shredders, they maintain the shredders, they run the shredders, and most importantly, they do the shredding.Shredding is probably not what you are paying your employees to do in the working day. Professional shredding services allow you to release your staff from doing menial tasks so that they can operate more effectively in their roles. Sure, you could try and cut costs by investing in an industrial-grade shredder with the ability to destroy documents in large quantities. But they don't come cheap, nor will they slot neatly under your desk! Stop paying your employees to shred documents in their valuable working hours. Instead, delegate that cost to a professional service who will get the job done cheaper and quicker.

SAVING TIME

Shredding documents in the office is a time-consuming manual task. It eats up a lot of your employee’s valuable working hours. Conventional office shredders have a low throughput level. This means they cannot handle more than a few sheets at a time, so they are only able to shred documents at a slow pace. Documents need to be cleared of staples and straightened, shredders need to be emptied and oiled, and waste needs to be safely discarded. This process can leave your employees lacking the energy and time they need to effectively do their jobs.When companies outsource their shredding to an external company, they regain the time it takes to do these menial tasks. Professional shredding services will take care of the whole process from beginning to end. Documents are simply placed in a box for safe keeping until the shredding company picks them up and takes over the entire destruction process. Companies can then rejoice when the productivity of their staff increases!

EFFICIENCY

Due to these money and time saving benefits, professional shredding services are much more efficient than in-house shredding efforts. Why would you keep using clunky office shredders and paying your workforce to do hours of menial work when you can hire outsourced shredders to take over the whole process?Industrial shredders are more efficient than office shredders. Documents are quickly pulverised by heavy-duty rotating blades so they don’t have to be shredded in small batches over an extended period of time. Indeed, smaller shredding machines are simply unable to handle shredding large amounts of documents without breaking. Office shredders can also only take a small amount of paper per pass. Whereas industrial shredders used by external shredding companies can handle large batches of paper in bulk.

SECURITY

Security and data protection are among the main factors to consider in the shredding process. Shredding confidential documents in the office leaves open the possibility of them being stolen, reproduced, or otherwise compromised. Around 58 data records are lost or stolen every second, and 8% of data breaches in the first half of 2017 occurred as a result of ‘malicious insiders’. Therefore, the importance of securing your documents from theft applies to the storage of shredded paper within your company premises. Many thieves look through company bins used for recycling and waste for sensitive information and confidential documents. Here at Flexible Storage, we make sure to safely transfer your documents from secure steel stores to our high grade industrial shredders. These both shred and pulverise papers down to a fine grain which cannot be reconstructed. This type of shredding ensures a level of security that cannot be offered by the strip-cut and cross-cut shredders found in most offices. We issue a certificate of destruction for each batch of documents. This means you can keep track of your company’s documents throughout the entire shredding process.

ECO-FRIENDLY

Professional shredding services ensure that all of the paper that your company disposes of is recycled and has a minimal impact on the environment. For instance, all of the paper shredded through our services are recycled and pulped at a paper mill for reuse in the form of household paper products. This process helps to reduce the number of trees being harvested and the amount of landfill space being used up.This will not only ensure the the use of more eco-friendly practices throughout your business. It will also help your business stay compliant with environmental legislation in the UK. Employees and customers will see that your company cares about its environmental impact. This helps bolster your reputation as a greener business.Furthermore, the security risks associated with leaving shredded paper out in recycling bags are removed altogether. Outsourcing your shredding guarantees that the recycling process takes place in a secured location without the possibility of sensitive data being stolen and compromised.

LONDON STUDENT SUMMER STORAGE: THE BENEFITS OF HOLIDAY SELF STORAGE FOR STUDENTS

Wed, 17 Jan 2018 16:20:01 GMT

London Student Summer Storage: Benefits for Holidays

Whether you’re a UK student in London heading back to your parent’s house between terms or an international student flying home for the summer, you’ll probably have stuff you can’t take with you. As much as you might want to bring your entire wardrobe or book collection home, it’s just not going to be practical. So what are your options? Leaving your possessions in your student accommodation is ideal if that’s a possibility, but what if you’re moving out? Shipping it all home is handy if you can afford it, but most cash-strapped students in London can’t. So, what’s the next best option?

Ever Considered Student Summer Self Storage?

Putting your belongings into a self storage unit doesn’t cross the minds of students, but it really should. It’s one of the easiest, safest and often cheapest alternatives to transporting unnecessary luggage from your London university across the UK or even overseas. If you’re wondering exactly how self storage can help save you stress and money during your term and summer breaks, this post will quickly outline the many benefits of holiday self storage for London-based students.

Lighter luggage

Between terms at university, most students choose to either leave most of their possessions at their accommodation or take most of them home. However, keeping your non-essential items in self storage means that you don’t have to drag them across the country or the world when you go home at the end of term. Doing so will not only make travelling home much easier and lighter, it will also save you a lot of unnecessary stress during a time when you should be relaxing or revising. Some international students feel that they have no choice but to ship their belongings home during summer holidays. This can not only be extremely expensive, it’s also incredibly inconvenient if you will only be sending them back to your new student accommodation at the end of summer. Self storage allows you to securely store your stuff, all for a fraction of the cost of shipping them home or renting property to keep them in over summer.

Secure belongings

If you’re living in shared accommodation with other people – whether it’s a shared dorm or a shared house – or your uni friends have offered their house for storage, you may not feel comfortable leaving all your possessions unattended when you’re away. Those who do leave them unattended during the holidays may find themselves worrying about their security and privacy. After all, you never know who your friends or housemates might let into the house! Self storage gives students the comfort of knowing that their possessions are completely secure in a professional storage facility while they’re away from uni. Most facilities (such as Flexible Storage) have high levels of security, with fortified containers and 24hr CCTV to provide a level of security that no student accommodation or traditional ‘lock-up’ could offer.

Less stress for parents

Self storage units for students may also prove to be beneficial for the parents of students. Without excessive luggage and clothing taking up space in their house during summer holidays, parents will be able to enjoy and appreciate these visits without having to worry about tidying up during their stay, or the costs and inconvenience of sending back forgotten goods when they leave. They may also wish to make use of storage companies themselves when their child flies the nest and leaves behind a room full of unused belongings that will only be collecting dust.

No time sensitivity

Whether you’re a domestic student planning a short home visit or an international student leaving London for several months, holiday self storage can always provide a temporary solution for the required amount of time. Most storage companies are flexible with how long people can keep items in their facilities, so there will be no need to return early to collect your belongings when a certain amount of time has elapsed. Instead, you can rest easy knowing that they are in safe keeping and ready to be picked up as and when you need them. With daily, weekly or monthly contracts, this flexibility can help keep your costs to a bare minimum, something that every London student can appreciate.

Peace of mind

Perhaps the most important benefit of summer self storage for students is that it gives you peace of mind during a particularly intense period of your lives – a time where stress and distraction is the last thing you need. When you’re hard at work revising for exams and writing dissertations, you don’t want to be worrying about the safety or transportation of your possessions. Self storage is the best way to remove these worries, quickly, easily, and at an affordable price.If you’re a student in London and considering your storage options, get in touch with the Flexible Storage team today to find out how our student self storage services can help you this summer.

WHAT DOCUMENTS SHOULD YOU KEEP?

Wed, 17 Jan 2018 16:20:00 GMT

WHAT DOCUMENTS SHOULD YOU KEEP?

As many corporations appear to be switching to ‘paperless’ forms of storing or transferring documents, it is necessary not to forget the importance of keeping certain documents in physical form. Both businesses and individuals should make an effort to keep their most important documents safe and secure. Often this safety can only been guaranteed by storing physical copies. Contrary to popular belief, paper is not completely redundant in the digital age!Although we always make an effort to keep our expensive jewellery and poignant momentos safe, we often neglect to protect equally important things like our wills or our birth certificates. Protecting and storing these documents should be a top priority. Whether you use a home safe, a deposit box, or a rented storage container, the crucial point is that you are safeguarding your papers from being damaged or compromised in any way.Are you unsure as to which papers you should be looking after and which you should be shredding? Fear not, document storage is our bread and butter! So let’s take a look at what documents you should keep safe in storage.

Legal documents

Birth / death / marriage certificates: Make copies of these certificates when you need them for identification but keep the originals in safe keeping. Any copies that you do make should be shredded immediately after they have fulfilled their purpose.
Wills and advanced decisions: Make sure that the executor of the will knows exactly where it has been stored. It’s best to have this information available in writing, as you don’t want to risk your will being inaccessible when your executor needs it most.
Lasting power of attorney: Ensure that you keep the LPA and any copies somewhere that is safe and accessible for the attorneys. You never know when they will need it.
Passports: Keep the original in safekeeping with scanned copies to hand when you need them. You will require your original passport for identification and travel purposes.

Property documents

House deeds and bills of sale: These documents are not usually needed until you sell the property to which they pertain, but keeping them safe and organised makes them a lot easier to find when the time comes.
Mortgage statements: Should you need to prove that you made all on-time repayments to your mortgage lender, it’s best to keep these as proof of payment for up to a year.
Utility bills: Paper copies need only be kept for a few months before you shred them, because almost all utility bills are paperless and available online nowadays.

Financial documents

Receipts and warranty documents: Warranty documents should be stored safely until the warranty expires, whereas receipts can be kept for as long as it takes to decide whether or not you are happy with the product or service in question.
Bank statements: Like bills, most bank statements are now available in paperless form. So that you have documents to hand should you need to prove anything, you may want to keep physical statements in storage for a few months before shredding them.
Insurance policies: These documents should be kept safe for the length of the policy, as replacing them can be a real hassle and some policies need to be located quickly. Policies that you have cancelled or that have expired should be shredded after one year.

Bonds: If they haven’t yet been cashed in they should be kept in storage until you do so.

Tax documents

Tax returns: Since HMRC have a six year window in which to investigate your taxes, you should keep the original documents for this long to avoid unnecessary problems should this occur. Many advisors claim that even if you do shred the original document, you should always keep a secure copy of your tax returns.
Tax receipts: You should also keep the documents relevant to your tax returns for 22 months after the end of the required tax year, including tax receipts and records.

Shredding

Make sure that you shred sensitive and classified documents when you no longer need them, and choose the most secure method of shredding that you can afford. Make a conscious effort to flick through your documents every month and check whether or not any documents need to be shredded because they have expired. If you are in excess of documents that need shredding, as with big corporations and law firms, consider hiring a professional shredding service to destroy your documents in bulk. Explore more about our document storage services here to see how we can help any business protect their confidential documents, including the legal, financial and medical industries.

WHAT ARE THE DIFFERENT TYPES OF PAPER SHREDDING?

Wed, 17 Jan 2018 16:19:59 GMT

WHAT ARE THE DIFFERENT TYPES OF PAPER SHREDDING?

The shredders available on the market are differentiated by the way in which paper is shredded, as well as the shape and size of the paper shreds produced. But without knowing what the differences between these functions are, it can be difficult to make a reliable purchase, whether you are buying one for yourself or using a company who provides shredding services. Generally speaking, the type of shredder you require depends on the materials you will be shredding and the sensitivity of the documents you need to dispose of. Home offices and small businesses use fairly simple shredders for everyday bits of paperwork, companies in the industrial sector use more heavy-duty shredders for cardboards and plastics, whereas legal bodies and governments use sophisticated shredders to ensure that classified documents and sensitive materials are permanently destroyed. In this post, we’ll be considering the differences between these main types of shredding.

Strip-cut shredding

The most common way of destroying documents is with strip-cut shredding (also known as ribbon shredding), a process by which the paper is cut into long parallel strips as they pass through several blades on a horizontal shaft. Strip-cut shredders often present an economical choice for everyday use in the home and office, largely due to their low price and availability. But while this is a simple and accessible method of shredding, it is also known as the least secure.Highly confidential documents have previously been compromised as a result of the strips being carefully reconstructed and the original document restored. The speed and efficiency of strip-cut shredding makes it the most obvious choice for many, but there is no question that other methods are more suitable if you need to shred sensitive materials. If you do opt for this method of shredding, just bear in mind that the more narrow the strips, the more difficult they are to reconstruct.

Cross-cut shredding

As opposed to simply shredding paper in long vertical strips, the cross-cut shredding method involves vertical and horizontal blades that cut the paper into tiny square (or diamond) pieces. Cross-cut shredders are able to cut a single sheet of A4 paper into hundreds of pieces: that’s approximately 10x more pieces than strip-cut shredders produce!Although the relative level of security offered by this method depends on the exact size of the individual shreds (these range from just under half and inch in width to 1/32 inch), this method is undoubtedly a safer option compared to strip-cut shredding. Furthermore, shredders with this function are relatively affordable and widely available, making them a great choice for those who value their security but don't fancy breaking the bank on more sophisticated equipment. This makes cross-cut shredding a widely recommended type of shredding for the average consumer.

Particle-cut shredding

This kind of shredding (also known as micro-cut shredding) grinds documents down into thousands of miniscule particles using fine-toothed blades. While the above two methods produce shreds that can be reassembled given enough time, particle-cut shredding eliminates this possibility entirely. This makes it the most reliable form of shredding in terms of security.But security comes at a high price, and the equipment necessary for particle-cut shredding is not easily affordable for the average consumer. As such, it is mainly used by those who regularly deal in highly confidential and top-secret documents (such as government bodies, research facilities, financial institutions). However, some people argue that these shredders should be used by even regular consumers and small businesses. So if you are an average consumer or company and security is a top priority, they are certainly worth your investment.

Pierce-and-tear shredding

This kind of shredding involves multiple heavy-duty rotating blades which pierce the paper while ripping it apart as it passes through to a large holding bin. Shredders with this function are often reserved for industrial purposes where large quantities of paper need to be shredded in a quick period of time. For instance, pierce-and-tear shredding is the method used by shredding trucks when disposing of large documents picked up from several different sources.This method of shredding can also be used for more bulky materials (e.g. cardboard boxes, thick binders) and do not require materials to be inserted vertically. For this reason, they are installed in factories so that workers can quickly and easily dispose of large quantities of hard wearing materials. Pierce-and-tear shredders are most likely too large and expensive for regular use in offices and homes – not to mention a bit over-the-top!

Legal documents

Birth / death / marriage certificates: Make copies of these certificates when you need them for identification but keep the originals in safe keeping. Any copies that you do make should be shredded immediately after they have fulfilled their purpose.
Wills and advanced decisions: Make sure that the executor of the will knows exactly where it has been stored. It’s best to have this information available in writing, as you don’t want to risk your will being inaccessible when your executor needs it most.
Lasting power of attorney: Ensure that you keep the LPA and any copies somewhere that is safe and accessible for the attorneys. You never know when they will need it.
Passports: Keep the original in safekeeping with scanned copies to hand when you need them. You will require your original passport for identification and travel purposes.

Property documents

House deeds and bills of sale: These documents are not usually needed until you sell the property to which they pertain, but keeping them safe and organised makes them a lot easier to find when the time comes.
Mortgage statements: Should you need to prove that you made all on-time repayments to your mortgage lender, it’s best to keep these as proof of payment for up to a year.
Utility bills: Paper copies need only be kept for a few months before you shred them, because almost all utility bills are paperless and available online nowadays.

Financial documents

Receipts and warranty documents: Warranty documents should be stored safely until the warranty expires, whereas receipts can be kept for as long as it takes to decide whether or not you are happy with the product or service in question.
Bank statements: Like bills, most bank statements are now available in paperless form. So that you have documents to hand should you need to prove anything, you may want to keep physical statements in storage for a few months before shredding them.
Insurance policies: These documents should be kept safe for the length of the policy, as replacing them can be a real hassle and some policies need to be located quickly. Policies that you have cancelled or that have expired should be shredded after one year.

Bonds: If they haven’t yet been cashed in they should be kept in storage until you do so.

Tax documents

Tax returns: Since HMRC have a six year window in which to investigate your taxes, you should keep the original documents for this long to avoid unnecessary problems should this occur. Many advisors claim that even if you do shred the original document, you should always keep a secure copy of your tax returns.
Tax receipts: You should also keep the documents relevant to your tax returns for 22 months after the end of the required tax year, including tax receipts and records.

Shredding

Make sure that you shred sensitive and classified documents when you no longer need them, and choose the most secure method of shredding that you can afford. Make a conscious effort to flick through your documents every month and check whether or not any documents need to be shredded because they have expired. If you are in excess of documents that need shredding, as with big corporations and law firms, consider hiring a professional shredding service to destroy your documents in bulk. Learn more about our document storage services here to see how we can help any business protect their confidential documents, including the legal, financial and medical industries.

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Container Storage vs Traditional Self-Storage: Which Is Right for You?

Container Storage vs Traditional Self-Storage: Which Is Right for You?

What is the actual difference between container storage and indoor self-storage?

Does drive-up access actually make a difference?

When drive-up access changes the calculation

How do sizes compare, and where do containers have the advantage?

Which option is better for sensitive items?

How does the cost difference actually break down?

How Much Storage Space Do I Need

How Much Storage Space Do I Need?

Why Storage Sizes Can Be Confusing

Storage Container Sizes (With Real-World Comparisons)

Putting Storage Sizes Into Perspective

How to Choose the Right Storage Size

Why Choose Container Self Storage?

Why Container Self Storage Is Ideal for Long-Term Storage

Why Container Self Storage Is Ideal for Long-Term Storage

Self Storage Solutions for Streamers

Why streamers need dedicated storage

Container storage: practical, flexible and secure

Storing products and merch in one place

A creative space beyond storage

Location matters for busy creators

Scaling with your channel

Why You Should Invest in Self Storage in 2026

Get Ready for the Festive Season with Flexible Storage

Get Ready for the Festive Season with Flexible Storage

Business Storage Solutions in Chelmsford

Business Storage Solutions in Chelmsford

The Smarter Way to Manage Business Storage

Secure, Convenient, and Flexible Storage Options

Supporting Chelmsford’s growing business community

Open Storage for Larger Business Needs

Discover the benefits of business storage

Organise Your Home with Self Storage in Essex

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Why Choose Self Storage?

Clear Your Home, Clear Your Mind

Storage Units in Chelmsford for Every Need

Organise Your Home Today

Organise Your Home with Self Storage in Essex

Why Choose Self Storage?

Clear Your Home, Clear Your Mind

Storage Units in Chelmsford for Every Need

Organise Your Home Today

Using Self Storage in Chelmsford or Aveley During Life Changes

Using Self Storage in Chelmsford or Aveley During Life Changes

Self Storage in Chelmsford: Your Local Solution

Self Storage in Aveley: Convenience at Your Doorstep

Why Choose Self Storage During Life Changes?

Why We Offer Container Storage Only

Tips for Using Self Storage Effectively

Indoor Storage vs Container Storage: What’s the Difference?

Indoor Storage vs Container Storage: What’s the Difference?

What is Indoor Storage?

What is Container Storage?

How Do You Choose?

Why We Offer Container Storage Only

How to Protect Heat-Sensitive Items in Container Self Storage This Summer

Protect Heat-Sensitive Items in Storage This Summer

1. Know What Doesn’t Like the Heat

2. Choose the Right Storage Provider

3. Use the Right Packaging Materials

4. Keep Things Off the Ground

5. Avoid Long-Term Storage for Certain Items

6. Visit Your Unit

A guide for businesses and freelancers for storing office equipment

A guide for businesses and freelancers for storing office equipment

Step 1: Evaluate Your Needs

Step 2: Organise Smartly

Step 3: Keep Equipment Safe

Step 4: Consider Off-Site Storage

Step 5: Maintain and Rotate

Student Summer Storage Solutions with Flexible Storage

How can students use self-storage in the summer holidays? ﻿

Why Summer Storage Makes Sense for Students

Exploring Storage Options

How Flexible Storage Can Help

Some key benefits include:

How can students use self-storage in the summer holidays?